Executive Administrative Assistant- CIO

Looking for a bit of a change or looking for a new adventure? Looking for that amazing leader to help support? Have you ever wondered what it would be like to be part of an amazing culture and a great team to work with? Interstates is seeking an experienced Executive Administrative Assistant to join our IT group in Sioux Center IA. The Executive Administrative Assistant is responsible to the Executive/Senior Leader Team for completion of specific projects and for all of the day to day office administrative duties to ensure smooth operation of the Administrative Department.

About us:Interstates meets the electrical and automation needs of companies around the world. For over seventy years, we’ve tackled complex challenges and developed innovative solutions. Yet, the most impressive thing we’ve built is our team. At Interstates we treat each other like family, because the foundation of our success is our team. We’ve created a collaborative workplace based on trust, integrity, and support. We offer opportunities for education and career growth, one of the best safety records in the business, and benefits that put our families first. 

Interstates Describes Its Culture as: Family-Like: 

• Caring co-workers treat each other like family
• Be treated like an individual, not just a number
• Flexible schedules allow you to focus on your personal life as well as work-life
• Lunch gatherings and social activities promotes fun and camaraderie
• Support charities and your community through events sponsored and hosted by Interstates

Benefits:

• 401(k) to help you plan for your future
• Health, Dental, and Vision Insurance with different options to meet your needs
• Vacation so you can focus on you
• Competitive Pay so you know you are valued
• Performance Bonus just in time for holiday shopping
• Established Career Paths to help plan your future
• Career Coaches that are focused on your success

• Direct administrative support for CIO
  • Manage and maintain schedule
  • Make decisions related to level of importance and urgency
  • Assist in event and meeting planning
  • Manage travel and expense reporting
  • Coordinate and maintain IT financial forecast
• Coordinate and drive various projects/events
  • Manage schedule and scope
  • Drive communication to stakeholders
  • Assist in event facilitation prep
• Support the Information Technology (IT) leadership team
  • Schedule coordination / calendar management
  • Track initiative/project goals and action items
  • Coordinate and take notes at team events and meetings
  • Communication drafting and preparation
• Building, reinforcing and living Interstates culture and core ideology
• Building/Maintaining connections within and outside of Interstates

Education and/or Experience: An Associate’s degree (A. A.) or equivalent from two-year college or technical school; or four to six years related experience and/or training; or equivalent

Preferred Skills:

• Proficient in Microsoft Products (Outlook, Excel, PowerPoint)
• Attention to detail
• Strong written communication skills, can check for grammar and spelling errors
• Trustworthy with information
• Change Management and Execution
• Project Management: can set a schedule, hold people accountable, meet deadlines
• Over time, they’ll be giving input on the schedule

Travel:There is limited travel expected with this position, up to 15%.  Travel to Sioux Center IA on an as needed basis.

Interstates is an Equal Opportunity/AA Employer and provides a drug-free work environment.