Executive Administrative Assistant

Executive Administrative Assistant

Regenexx® is the leader in advanced interventional orthobiologics through R&D, treatments, techniques, and training that reduce the reliance on surgical orthopedics. We strive to continuously innovate in regenerative advancements to get people better. Our commitment extends to lowering medical spending through our Regenexx Corporate Program, which provides less costly, less invasive, and less risky treatments than traditional orthopedic surgery.

The Company is seeking hire an Executive Administrative Assistant for a highly innovative company with national and international presence and active growth plans. The ideal candidate will be a positive and highly organized professional who is proficient in organizing schedules, providing support and handling multiple tasks. The successful candidate must also have strong communication skills, including presentation design in PowerPoint, and will respond to internal and external communications in a prompt, professional manner.

Position reports to the Chief Executive Officer with strong relationship and support to the executive team.

Des Moines Hybrid

Essential Functions:

• Provide high level administrative support to executives in the workplace.
• Maintain CEO/President's calendar with great detail and accuracy, including making appointments and prioritizing the most sensitive matters
• Organizing meetings and events, including scheduling, sending reminders, and organizing catering when necessary
• Manage corporate travel arrangements
• Provide executives with a wide variety of information, such as documents, reports and other materials
• Prepare for meetings; attend and take notes
• Support and prepare presentations using strong PowerPoint skills
• Serve as communication interface between the executive and team
• Providing administrative assistance, such as writing and editing e-mails, drafting memos, and preparing communications on the executive’s behalf
• Maintaining comprehensive and accurate records
• Organize files and contracts
• General administrative duties such as monitoring office supplies and handling mail
• Performs other duties as assigned

Requirements:

• An associate degree or equivalent work experience
• 3+ years in an Administrative Assistant role
• Demonstrated strong experience in working in an environment requiring extreme attention to detail, accuracy, organization and confidentiality
• Ability to multi-task, balance priorities, and work within tight deadlines
• Proficiency in a variety of PC software programs with strong working knowledge of Microsoft Office required
• Proficiency with the latest technology such as audio/video equipment, web conferences, secure file transfer technologies
• Demonstrated experience and strong skills in supporting and setting up executive level meetings and presentations
• Must possess a strong commitment to professionalism demonstrated by timely and friendly responsiveness to employee, management and executive questions and issues.

Qualifications:

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Language Ability:
Ability to read and interpret documents. Ability to write routine reports and correspondence. Ability to speak effectively with various levels in the organization, customers, and vendors.

Math Ability:
Ability to read, write, and accurately perform basic mathematical functions including adding, subtracting, multiplication and division. Ability to calculate figures and amounts such as discounts, interest, commissions, proportions, percentages. Ability to work with dates, rates, and taxes. Ability to apply concepts of basic and more advanced algebra.

Reasoning Ability:

Ability to concentrate, solve practical problems and deal with a variety of concrete variables in situations where only limited standardization exists. Ability to interpret a variety of instructions furnished in written, oral, diagram, or schedule form. Ability to analyze issues independently.

Endurance Ability:
Ability to perform under deadline pressure. Must consistently produce an efficient, accurate work product.

Computer Skills:
Strong computer skills and proficiency with Microsoft products (Excel, Word, Power Point, Outlook, SharePoint).

Certificates and Licenses:
No certifications needed.

Supervisory Responsibilities:
This job has no supervisory responsibilities.

Work Environment:
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. The noise level in the work environment is usually moderate.

Physical Demands:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is frequently required to sit; use hands to finger, handle, or feel; reach with hands and arms and talk or hear. The employee must occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision and the ability to adjust focus.

Schedule Expectations:

• This position is full-time with company-provided benefits.
• Position expected to have some level of onsite and during certain periods as business needs require.

Benefits:

• Medical, dental, vision, PTO, flex spend, HSA, 401K with company match.
• Company paid life/AD&D $15K, employee paid LTD, STD, life (employee, spouse, child), employee assistance program.