Events Project Coordinator

We’re in the business of Good.

Lions Clubs International is the largest service club organization in the world. Our 1.4 million members are serving locally and globally to help take on some of the biggest challenges facing humanity.

Every Lion and club are supported by our international association. More than 300 Lions International staff members are constantly working on tools and technology to enhance Lions’ service. When caring people join together, roll up their sleeves and take action to make their community better, it’s an incredible feeling for everyone involved.

Here's how you can help. We are currently looking for an Events Project Coordinator to join our team and rise to the challenge of empowering service.

Position Highlights:

Assists in the planning, coordinating and execution of special events and meetings during the
annual city-wide international convention and other smaller international meetings such as the
DGE Seminar and Lions Day at the United Nations. This position manages the shuttle transportation as well as the staff and volunteer schedules. This role also assists the Convention Division Manager and Project Management Department Manager in executing successful meetings worldwide.

What You’ll Do:

• Oversees the ground transportation vendor. Determines shuttle routes between hotels and the convention center or other event venues; manages VIP cars and offsite service project movements.
• Ensures appropriate transportation signage and communication.
• Calculates number of support people needed and contracts temporary staff.
• Creates schedule of assignments for temp staff, headquarters staff and Lion volunteers.
• Serves as the event point of contact for all staff. Provides pre-event training and resources.
• Updates internal Sharepoint page.
• Utilizes project management software to track tasks and due dates.
• Supports other meetings in the planning phase and on-site to ensure operations run smoothly, addressing issues and interfacing with VIP stakeholders, LCI/LCIF staff, vendors, clients, etc.
• Consults with clients, internal and external, to define objectives and design meeting or event solutions. 
• Maintains professional and technical knowledge by attending workshops, reviewing
  professional publications, establishing personal networks, and participating in professional organizations as appropriate to field.

We’re Looking for Someone With:

• Bachelor's degree in business administration or related field or equivalent experience.
• One to three years’ experience in meeting planning or equivalent combination of education
  and experience; hotel or trade show experience is a plus.
• CEM or CMP designation is a plus.

Why You’ll Love Working Here:

Lions Clubs International has excellent benefits for you and your family. We believe in a balanced work-life and have programs and benefit plans to support our employees, such as:

· Three weeks paid time off plus time off for volunteering

· Flexible and hybrid work schedules

· Comprehensive medical, dental, vision, and life insurance plans

· Flex spending accounts for medical and dependent care

· 401K with employer match

· Reimbursable training

· Casual dress

Diversity, equity and inclusion are at the core of who we are. Diverse and inclusive teams have a positive impact on the work we do, and we know that having varied perspectives helps generate innovative ideas to solve complex problems in an ever-changing world.

Lions Clubs International Is an Equal Opportunity Employer

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