Events Production Specialist - Hybrid

AdventHealth Corporate

All the benefits and perks you need for you and your family:

• Benefits from Day One

• Career Development

• Whole Person Wellbeing Resources

• Mental Health Resources and Support

Our promise to you:

Joining AdventHealth is about being part of something bigger. It’s about belonging to a community that believes in the wholeness of each person, and serves to uplift others in body, mind and spirit. AdventHealth is a place where you can thrive professionally, and grow spiritually, by Extending the Healing Ministry of Christ. Where you will be valued for who you are and the unique experiences you bring to our purpose-minded team. All while understanding that together we are even better.

Shift : Monday-Friday

Job Location : Hybrid

The role you’ll contribute:

The Event Production Specialist works under the executive leadership event manager and collaborates with other team members to plan, coordinate and execute all facets of AdventHealth corporate and Central Florida Division events and meetings. The Specialist will assist the Manager with internal events, elements of which include, but are not limited to, event operations, agenda development, preparation and proofing of written/graphic materials, show-flow development, pre-production meetings, vendor/site research, contract negotiation, expense management, food and beverage selection, audio visual management, budget reconciliation, participate in outstanding customer service and event analysis and statistics, including client/attendee engagement.

The value you’ll bring to the team:

• Demonstrates through behavior AdventHealth’s core values of Quality and Service Excellence, Community Well-being, High Ethical Standards, Stewardship and Inclusiveness

• Manages coordination of events from concept to on-site implementation.

• Schedules and attends all event planning meetings with internal team.

• Leads pre-event detailed logistic meetings to educate the internal team.

• Leads on-site logistics during events to ensure proper flow, set up, and manages details.

• Manages staff and vendors at chosen event site in order to coordinate details.

• Reviews event invoices for accuracy and acquires approval for payment.

• Maintains records of all event aspects including budget summary.

• Collaborates with event stakeholders and key decision-makers to clearly identify and establish event objectives, needs, and communication guidelines for project updating and event budgeting.

• Provides coordination to ensure successful real-time execution during event operations, including sufficiency of facilities and food, quality and availability of materials, presence of clear signage, direction of staff and set-up/implementation of the event itself.

• Identifies and manages potential issues and opportunities that would impact desired experience production objectives

• Demonstrates flexibility and willingness to support colleagues.

• Works well within the organizational framework to achieve departmental goals and objectives.

• Identify and manage potential issues and opportunities that would impact desired event production objectives. Develop comprehensive organizational improvement plans to address identified needs.

• Provides leadership and mentoring to event production partners.

• Completes projects and publishes content within established or adjusted budget and agreed upon time frames.

• Leads the production and execution of events at assigned facilities/business units, venues, and studios.

• Analyze post-event data metrics/survey results, virtual attendee engagement, and report on event effectiveness with internal and external clients; optimize future events based on the results of this analysis

• Works collaboratively with Creative team, providing clear objectives and goals, with timely feedback and reasonable deadlines for development of effective deliverables.

Qualifications

The expertise and experiences you’ll need to succeed:

KNOWLEDGE AND SKILLS REQUIRED:

• Proven experience as an events planner or organizer

• Professional presence in communicating and interacting with leaders, diverse populations, team members internally and in the community

• Excellent time management, verbal communication, and written communication skills

• Sales skills and ability to build productive business relationships

• Ability to manage multiple projects independently and make appropriate decisions while prioritizing effectively

• Flexibility and adaptability to change

• Strong attention to detail

• Excellent customer service skills

• Proficient computer and design skills, including MS Office suite and Adobe design software

• Ability to provide strategic thought partnership with multiple leadership teams

• Develop management control systems to aid in financial planning and cost analysis, and design planning and control systems to coordinate activities and ensure product quality. Ensures cost and budget and quality objectives are met for designed experiences. Processes invoices.

• Executive decision making and critical thinking using best judgement and experience while identifying alternatives when making timely decisions as needed by the client

• Self-starter with ability to implement initiatives in a strategic manner with minimal supervision

KNOWLEDGE AND SKILLS PREFERRED:

• Flexible schedule and some travel required during certain time periods

• Ability to work collaboratively with others

• Strong teamwork skills required

• Excellent ability to establish rapport with others and ability to build strong interpersonal relationships

• Great customer service with positive energy

• Exhibit good judgment and decision-making skills

EDUCATION AND EXPERIENCE REQUIRED:

• Bachelor’s degree in event production, marketing, communications, or related field

• 3-years’ experience in relevant field and current trade certifications (AV)

REQUIRED COMPETENCIES

• Achieves Results: Reflects a drive to achieve and outperform, continuously looking for improvements, and accepts responsibility for actions and results

• Builds and Shares Knowledge: Develops and shares subject matter expertise/reusable assets that can be readily applied to new tasks

• Business Partnering: Promotes collaboration and the sharing of ideas and perspectives with other internal functions and stakeholders

• Communication Skills: Exhibits excellent oral and written communication skills

• Critical Thinking: Methodically analyzes and evaluates business problems by defining the challenges, identifying alternatives, and making timely decisions

• Knows the Business: Understands how the business works and can identify sources of value, efficiency, and effectiveness

• Problem Solving: Identifies and solves problems using data collection methods, analysis, experience, and judgment

• Service Orientation: Listens to and understands the customer, anticipates customer needs, and gives high priority to customer satisfaction

• Subject Matter Expertise: Possesses deep knowledge and specialized skill set pertaining to the job function

• Teams with Others: Creates an environment that values individual perspectives while driving towards common goals; assists teammates as necessary

This facility is an equal opportunity employer and complies with federal, state and local anti-discrimination laws, regulations and ordinances. The salary range reflects the anticipated base pay range for this position. Individual compensation is determined based on skills, experience and other relevant factors within this pay range. The minimums and maximums for each position may vary based on geographical location.

Category: Marketing & Communications

Organization: AdventHealth Corporate

Schedule: Full-time

Shift: 1 - Day

Req ID: 24007957

We are an equal opportunity employer and do not tolerate discrimination based on race, color, creed, religion, national origin, sex, marital status, age or disability/handicap with respect to recruitment, selection, placement, promotion, wages, benefits and other terms and conditions of employment.