Events Planning Admin/ Coordinator - Grand Hyatt Nashville

Reports To: Director of Sales and/or Director of Catering

Supervises: N/A

Job Purpose: Assist in the organization and clerical duties of the Sales Office by functioning as the central contact for information specific to this department.

Job Responsibilities:

1. Politely and professionally answer the telephone and greets clients.
2. Maintain an organized professional-looking office environment
3. Maintain an accurate and easy-to-use filing system for storing sales documents.
4. Create and distribute reports necessary for the department.
5. Develop professional sales presentation materials, with guidance and utilizing available resources.
6. Respond to inquiries - inbound phone, written, advertising, tradeshows.
7. Conceptualize, draft and send well-constructed and professional correspondence and proposals.
8. Host property tours, familiarizing customers and potential customers with property features, products and services.
9. Maintain positive inner-hotel relationships with all hotel departments to expedite efficient communication.
10. Other duties as assigned.

Job Skills:

1. Computer skills including word processing, spreadsheets, and brand property Management System(s).
2. Exercise excellent communication and listening skills.

While this job description is intended to be an accurate reflection of the requirements of the job, management reserves the right to add or remove duties from particular jobs when business need dictates.

Job Qualifications:

Education: HS Diploma or equivalent

Experience: Minimum 6 month office or sales experience

Licenses/Certifications: N/A