Events Coordinator

Job Summary:

Ice Miller LLP is looking for a full-time Events Coordinator who will be responsible for coordinating and supporting Firm events for various offices from conception through execution. The employee must be capable of working in a fast-paced environment with time-sensitive deadlines and maintain strict confidentiality due to the nature of the position.

Essential Job Duties:

• Assist the Firm’s Events Specialist with the logistical planning of Firm-originated events such as seminars, webinars, breakfasts, lunches, dinners, and receptions. This would include assisting with venue research, menu selection; serving as site point of contact, including greeting and directing attendees/participants; and reconciling expenses afterwards.
• Create and distribute event invitations and monitor RSVPs.
• Help prepare and/or coordinate, as appropriate, certain event deliverables, including, but not limited to, signage, promotional items, name tags, folders, and marketing collateral.
• Serve as the point person for questions regarding registration and event details.
• Liaise with administrative departments to understand what events are planned internally, including but not limited to, large Firm meetings, partner meetings, associate lunches, board meetings, practice group meetings, holiday parties, receptions, etc.
• Provide assistance regarding our Indiana-based sports venue relationships by performing certain administrative duties as assigned.
• Work with Firm lawyers and business professionals to maximize the effectiveness of events by assisting with appropriate follow-up.
• Utilize the Firm’s Customer Relationship Management (CRM) database for client information, mailing lists, and attendance records to drive event and client relationship efforts.
• Liaise with the business development team to assist with practice group business development initiatives, as appropriate.
• Liaise across practice groups and administrative departments to maximize the effectiveness of Firm events by assisting with follow-up and post-event information.
• Assist with the creation and distribution of audience-targeted communications.
• Assist with projects across teams.

Minimum Requirements:

• Bachelor’s degree required. A mix of experience and education will be considered.
• Candidates with a background or degree in hospitality, marketing, communications, or related field preferred
• 3+ Years of event planning experience preferred
• Ability to travel and attend events that may be held outside of normal business hours and/or in other cities
• Understanding of roles, responsibilities, and initiatives of all internal administrative departments
• Understanding of the Firm’s strategic plan and Firm values on which it is based
• Strong technology skills and proficient with the Microsoft Office suite and marketing platforms
• Ability to work independently and make suggestions to build efficiencies
• Contribute to an inclusive culture where everyone has opportunities to succeed
• Strong team orientation and ability to collaborate across departments and practice areas
• Excellent written and verbal communication of skills
• Eager to take initiative and be a self-starter
• Must be able to perform all essential duties

Ice Miller is committed to recruiting, developing and retaining talented attorneys and professional staff from all backgrounds. In order to succeed, we take great pride in a culture of inclusion where everyone at Ice Miller feels respected, is treated fairly and has the opportunity to perform at the highest potential. Learn more about Ice Miller’s Diversity & Inclusion efforts on our website.

Ice Miller LLP is an Equal Opportunity Employer.

Candidates must have permanent authorization to work in the United States.

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