Event Coordinator

About Us
Brewery, taproom, restaurant, and event space! BiXi Beer’s unique style and décor stands out in a rapidly changing Logan Square. Chef Bo Fowler’s Asian Fusion inspired cuisine is one of a kind and pairs exceptionally with our modern take on classic beer styles. 
Job Description 
The Event Coordinator role includes following up on inquires, planning, and executing specials events. This is someone who represents the company in person, through email, and on the phone. They are the main point of contact for guests planning events and are expected to hold themselves to the highest standards of professionalism. They have a keen eye for hospitality and understand the need to go above and beyond for special events and create memorable moments for guests. They are detail oriented and are diligent to ensure every aspect of a guest’s experience is exceptional, starting with the planning all the way through the execution of the event. They are driven to build business. The Event Coordinator works with pride and must have a tremendous work ethic that sets the tone for the team.

Responsablities
• Contacting, booking, and following up with all guest inquiries regarding all events and functions
• Manages events scheduling utilizing appropriate systems including Resy 
• Oversees events and participates in the execution
• Coordinate and complete Banquet Event Orders (BEOs) and update BEOs as needed
• Communicate BEOs and event details on a regular basis with FOH and BOH management teams
• Work with management team to ensure proper scheduling of staff for events
• Review menu and beverage selections with FOH Manager, Kitchen Manager, Bar Manager to ensure food and beverage are ordered
• Communicate effectively with team to ensure, equipment (such as Audio Visual, power cords, etc.), dinnerware and glassware are available for the event and that the setup of spaces are communicated accordingly as well
• Maintains, organizes, and orders décor and other items used for events
• Attends planning meetings with FOH Manager, Chefs, and other relevant parties
• Handle contracts, negotiations, create invoices with deposits and final payment of events including account reconciliations as needed
• Upselling and understanding the client’s needs
• Develop new client relationships and strengthen existing partnerships
• Perform other duties as assigned, such as, three hosting shifts per week to maintin a presence on site. 
Ability To:
• Lead with integrity and respect
• Be adaptable to a changing environment
• Communicate with Guests
• Excellent management and supervisory skills
• Excellent written and verbal communication skills
• Excellent organizational, time management skills, and attention to detail 
• Knowledge of Hospitality and Events
• Strong motivational and leadership skills
• Ability to work under tight deadlines and prioritize responsibilities
• Ability to handle and maintain confidential information
• Succeed in a fast pace environment
• Work nights and weekends
• Work 10+ hours shifts as necessary
Education & Skills:
• 2 years Restaurant Event Coordinator experience in Full Service, High-Volume Restaurant
• Strong communication and leadership skills
• Experience with reservation programs (Resy)
• Extensive knowledge of food and beverage etiquette, service standards, and guest service
• Advanced organizational skills
• Bilingual is a plus
• Hospitality Degree is a plus but not required 
• Serv Safe Certified
• Strong knowledge of proper food handling and sanitation standards
• Proficiency in Excel Sheets

Compensation: Commission & the oppurtinity for hourly

Benefits & Perks: Health Insurance, Paid Time Off, Dining Discounts