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Form of workPosition Information:
Position Title:
Event Planner I - Conference Planning and Management
Job Group:
Professional & Scientific
Required Minimum Qualifications:
Bachelor's degree
Special Required Qualifications
Drivers License
Preferred Qualifications:
Bachelor's degree in Event Management
Familiar with and/or working knowledge of Conference Planning & Management events (Ex: Odyssey of the Mind World Finals, Seed Science Center workshop series)
Experience working with registration services and contact management systems such as Ungerboeck
Job Description:
The Department of Conference Planning and Management (CPM) with Iowa State University Extension and Outreach is seeking qualified candidates for Event Planner I.
This position will report to the Director and coordinate all event planning functions and services required by small and mid-level conferences and events through the office of Conference Planning and Management. The position will work directly with client, vendors, and providers through all stages to plan and execute the event, including facility and event logistics, registration, transportation, speaker management, special events/tours, etc. This position will handle registration coordination for multiple conferences events, including participant information, materials and management of registration conference databases and reports.
Event and conference coordination requires budget planning, development, preparation and on-site coordination making exceptional organizational skills essential to being successful in this position. The successful candidate must possess exceptional organizational skills to be able to coordinate multiple programs at one time that may vary in size and location. Considerable creativity, tact, diplomacy, flexibility and advocacy are necessary to work with clients, boards, committees and a wide range of service providers to cover programs as needed.
Due to the nature of position, this person must be available and willing to work weekends, evenings, and possibly holidays on occasion.
While this position is based out of Ames, it will require travel between event locations and around the university. Candidate must have access to reliable transportation or be able to drive an university vehicle.
This is a regular with term appointment(fixed term) position through 6/30/2024, with opportunity for renewal.
Level Guidelines
• Individual contributor position with developing professional and/or technical skills working under immediate to general supervision
• Grasps professional-level knowledge and concepts of field while working in a progressive learning mode
• Works on problems and issues of somewhat limited scope
• Follows standard practices and procedures in analyzing situations or data for which answers are available or can be obtained
• Responds to inquiries and issues, escalating to manager or higher level workers as appropriate
• May lead projects of limited scope and complexity
• May provide guidance to students
Vision: Iowa State University Extension and Outreach will advance land-grant values by engaging all Iowans in solving today's problems and preparing for a thriving future.
Mission: Iowa State University Extension and Outreach builds a strong Iowa by engaging all Iowans in research, education, and extension experiences to address current and emerging real-life challenges.
Diversity Statement: Iowa State University Extension and Outreach celebrates all identities, cultures, and backgrounds and actively works to foster a climate that is grounded in respect, value, and belonging. In our communities, diversity, equity, and inclusion enrich the experiences of Iowa State University Extension and Outreach participants and partners. In our organization, diversity, equity, and inclusion support constructive workplace and educational environments, and promote excellence throughout the organization. Iowa State University Extension and Outreach aims to provide research- and evidence-based educational opportunities to cultivate the growth of Iowa's agriculture, families, youth, and communities; is dedicated to serving all Iowans; and will continue to take intentional and thoughtful steps to achieve this goal.
Job Details: As our vision and mission both state, Iowa State University Extension and Outreach is here to serve all Iowans. Accordingly, Iowa State University Extension and Outreach values experience working with and in diverse communities. We acknowledge the full range of diversity including race, ethnicity, sex, gender, gender expression, sexual orientation, national origin, religion, age, veteran status, disability, socioeconomic status, rural, urban, perspectives, education, experiences, etc. When we encompass a wide range of Iowans in our workforce, we better understand and serve the richness and breadth that is Iowa. Iowa State University Extension and Outreach is an equal opportunity employer and in accordance with Federal law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, disability, and reprisal or retaliation for prior civil rights activity. (Not all prohibited bases apply to all programs.)
Appointment Type:
Regular with Term Appointment (Fixed Term)
Proposed End Date or Length of Term:
June 30, 2024
Number of Months Employed Per Year:
12 Month Work Period
Time Type:
Full time
Pay Grade:
PS806
Application Instructions:
To apply for this position, please click on "Apply" and complete the Employment Application. Please be prepared to enter or attach the following:
1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter
If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.
Why Choose ISU?
Iowa State University is committed to fostering a workplace of belonging, where diversity is celebrated and equity is a core value. Our Iowa State Employees enjoy comprehensive health and work life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program
• This job may also be eligible for flexible work schedules and flexible workplace options that may include flexible working hours and a hybrid working environment.
Original Posting Date:
March 23, 2023
Posting Close Date:
March 29, 2023
Job Requisition Number:
R11389
Position Title:
Event Planner I - Conference Planning and Management
Job Group:
Professional & Scientific
Required Minimum Qualifications:
Bachelor's degree
Special Required Qualifications
Drivers License
Preferred Qualifications:
Bachelor's degree in Event Management
Familiar with and/or working knowledge of Conference Planning & Management events (Ex: Odyssey of the Mind World Finals, Seed Science Center workshop series)
Experience working with registration services and contact management systems such as Ungerboeck
Job Description:
The Department of Conference Planning and Management (CPM) with Iowa State University Extension and Outreach is seeking qualified candidates for Event Planner I.
This position will report to the Director and coordinate all event planning functions and services required by small and mid-level conferences and events through the office of Conference Planning and Management. The position will work directly with client, vendors, and providers through all stages to plan and execute the event, including facility and event logistics, registration, transportation, speaker management, special events/tours, etc. This position will handle registration coordination for multiple conferences events, including participant information, materials and management of registration conference databases and reports.
Event and conference coordination requires budget planning, development, preparation and on-site coordination making exceptional organizational skills essential to being successful in this position. The successful candidate must possess exceptional organizational skills to be able to coordinate multiple programs at one time that may vary in size and location. Considerable creativity, tact, diplomacy, flexibility and advocacy are necessary to work with clients, boards, committees and a wide range of service providers to cover programs as needed.
Due to the nature of position, this person must be available and willing to work weekends, evenings, and possibly holidays on occasion.
While this position is based out of Ames, it will require travel between event locations and around the university. Candidate must have access to reliable transportation or be able to drive an university vehicle.
This is a regular with term appointment(fixed term) position through 6/30/2024, with opportunity for renewal.
Level Guidelines
• Individual contributor position with developing professional and/or technical skills working under immediate to general supervision
• Grasps professional-level knowledge and concepts of field while working in a progressive learning mode
• Works on problems and issues of somewhat limited scope
• Follows standard practices and procedures in analyzing situations or data for which answers are available or can be obtained
• Responds to inquiries and issues, escalating to manager or higher level workers as appropriate
• May lead projects of limited scope and complexity
• May provide guidance to students
Vision: Iowa State University Extension and Outreach will advance land-grant values by engaging all Iowans in solving today's problems and preparing for a thriving future.
Mission: Iowa State University Extension and Outreach builds a strong Iowa by engaging all Iowans in research, education, and extension experiences to address current and emerging real-life challenges.
Diversity Statement: Iowa State University Extension and Outreach celebrates all identities, cultures, and backgrounds and actively works to foster a climate that is grounded in respect, value, and belonging. In our communities, diversity, equity, and inclusion enrich the experiences of Iowa State University Extension and Outreach participants and partners. In our organization, diversity, equity, and inclusion support constructive workplace and educational environments, and promote excellence throughout the organization. Iowa State University Extension and Outreach aims to provide research- and evidence-based educational opportunities to cultivate the growth of Iowa's agriculture, families, youth, and communities; is dedicated to serving all Iowans; and will continue to take intentional and thoughtful steps to achieve this goal.
Job Details: As our vision and mission both state, Iowa State University Extension and Outreach is here to serve all Iowans. Accordingly, Iowa State University Extension and Outreach values experience working with and in diverse communities. We acknowledge the full range of diversity including race, ethnicity, sex, gender, gender expression, sexual orientation, national origin, religion, age, veteran status, disability, socioeconomic status, rural, urban, perspectives, education, experiences, etc. When we encompass a wide range of Iowans in our workforce, we better understand and serve the richness and breadth that is Iowa. Iowa State University Extension and Outreach is an equal opportunity employer and in accordance with Federal law and U.S. Department of Agriculture (USDA) civil rights regulations and policies, this institution is prohibited from discriminating on the basis of race, color, national origin, sex, age, disability, and reprisal or retaliation for prior civil rights activity. (Not all prohibited bases apply to all programs.)
Appointment Type:
Regular with Term Appointment (Fixed Term)
Proposed End Date or Length of Term:
June 30, 2024
Number of Months Employed Per Year:
12 Month Work Period
Time Type:
Full time
Pay Grade:
PS806
Application Instructions:
To apply for this position, please click on "Apply" and complete the Employment Application. Please be prepared to enter or attach the following:
1) Resume/Curriculum Vitae
2) Letter of Application/Cover Letter
If you have questions regarding this application process, please email employment@iastate.edu or call 515-294-4800 or Toll Free: 1-877-477-7485.
Why Choose ISU?
Iowa State University is committed to fostering a workplace of belonging, where diversity is celebrated and equity is a core value. Our Iowa State Employees enjoy comprehensive health and work life benefits, including medical and dental; as well as:
• Retirement benefits including defined benefit and defined contribution plans
• Generous vacation, holiday and sick time and leave plans
• Onsite childcare (Ames, Iowa)
• Life insurance and long-term disability
• Flexible Spending Accounts
• Various voluntary benefits and discounts
• Employee Assistance Program
• Wellbeing program
• This job may also be eligible for flexible work schedules and flexible workplace options that may include flexible working hours and a hybrid working environment.
Original Posting Date:
March 23, 2023
Posting Close Date:
March 29, 2023
Job Requisition Number:
R11389
