Event Planner, Hr Assistant

Event Planner, HR Assistant

Job #:req25575Organization:IFCSector:Human ResourcesGrade:GDTerm Duration: 0 years 6 monthsRecruitment Type:Location:Washington, DC,United StatesRequired Language(s):EnglishPreferred Language(s):Closing Date:1/31/2024 (MM/DD/YYYY) at 11:59pm UTC

 

 Description

IFC - a member of the World Bank Group - is the largest global development institution focused on the private sector in emerging markets. We work in more than 100 countries, using our capital, expertise, and influence to create markets and opportunities in developing countries. In fiscal year 2023, IFC committed a record US$43.7 billion to private companies and financial institutions in developing countries, leveraging the power of the private sector to end extreme poverty and boost shared prosperity as economies grapple with the impacts of global compounding crises. For more information, visit www.ifc.org.

This position needs to start immediately to support the ongoing planning of activities.

 

Duties and Accountabilities:
The Event Planner/HR Assistant is responsible for providing a full range of program and administrative support to the career expo lead within HR Department, including but not limited to:
  Assist with Career expo event planning, including scheduling, catering, photography, and other logistic management; 
  Support the coordination of global career export organizing committee;
  Support the delivery of career expos in HQ and in regions by producing materials, setting up the event including room reservations, set up, IT coordination, printing, catering and coordinating presenters;
  Arranging OLC learning materials, set up Webex/Teams, VC and monitor participation; 
  Arrange logistics for meetings, learning sessions, focus groups and other events, including additional tasks related to such meetings;
  Proactively organize, prepare, and print relevant briefings and background materials for meetings;
  Establish and maintain an effective network of contacts, both inside and outside the department, to ensure effective cooperation in support of execution of activities, and efficient flow of information and communication;
  Support effective knowledge management and facilitate the identification, storage and dissemination of key documents and materials for career expo;
  Assist in editing and formatting reports, presentations, and correspondence in accordance with IFC HR guidelines and procedures;

Selection Criteria

  High school diploma with 7 years of experience or equivalent combination of education and entry level professional HR experience (Bachelor's degree is highly preferred).
  Experience providing administrative support to senior colleagues;
  Demonstrated ability to discreetly handle sensitive and confidential correspondence and information;
  Demonstration of initiative, independence and autonomy in addressing client needs in changing business contexts and environments;
  Ability to initiate changes to work processes to improve efficiency and performance and apply creativity, flexibility and persistence to develop new approaches;
  Ability to actively promote knowledge sharing and contribute to wider collaborative efforts;
  Fluency in written and spoken English, including ability to produce a variety of reports, presentations and correspondence and edit materials using proper formatting, grammar, punctuation and style;
  Excellent organizational skills with demonstrated ability to work independently, handle concurrent activities, rank priorities, organize work efficiently, work under pressure and deliver assignments in a timely manner often under intense time constraints;
  Excellent interpersonal skills and high level of discretion in dealing with confidential information;
  High level of proficiency in office technology including Word, Excel, PowerPoint and Outlook; familiarity with Peoplesoft or other HR systems preferred; 
  High degree of initiative, reliability, and resourcefulness; and
  Ability to handle and adjust to a variety of concurrent demands.
Note:
  Application is restricted to COSVPU staff only.
  Grade is indicative only. All interested staff may apply.
  Assignment location is at the discretion of the hiring manager.

World Bank Group Core Competencies

The World Bank Group offers comprehensive benefits, including a retirement plan; medical, life and disability insurance; and paid leave, including parental leave, as well as reasonable accommodations for individuals with disabilities.

We are proud to be an equal opportunity and inclusive employer with a dedicated and committed workforce, and do not discriminate based on gender, gender identity, religion, race, ethnicity, sexual orientation, or disability.

Learn more about working at the World Bank and IFC, including our values and inspiring stories.