Address
Form of work
SalaryEvent Manager
Bookmark this Posting | Print Preview | Apply for this Job
Please see Special Instructions for more details.
To ensure full consideration, applications must be received by 03/01/2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
Starting salary within the salary range will be commensurate with skills, education, and experience.
Starting salary within the salary range will be commensurate with skills, education, and experience.
The anticipated starting salary will be $48,372- $60,000.
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact:
Anthony Parker-Hoang
Talent.Acquisition@osucascades.edu
Telephone # 541-322-3106
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
Position Details
Position Information
Department
Cascades Exec Office (LCB)
Position Title
Coordinator-Events
Job Title
Event Manager
Appointment Type
Professional Faculty
Job Location
Bend
Benefits Eligible
Full-Time, benefits eligible
Remote or Hybrid option?
Job Summary
The University Events Team is seeking a Event Manager. This is a full-time (1.00 FTE),12-month, professional faculty position.
The University Events Team, within the Chancellor and Dean’s Office, seeks to ensure that Oregon State University – Cascades (OSU – Cascades) presents high quality events and programs that adhere to hospitality standards, engender goodwill and enhance the image, mission and goals of the university. This team plans and orchestrates events on behalf of the Chancellor’s Office and provides event planning expertise and advice to university colleagues. They collaborate with other university colleagues by providing expertise in event resources, event strategic planning and execution and protocol. This team also manages the university’s public facing calendar and the borrowable program.
The University Events Team, within the Chancellor and Dean’s Office, seeks to ensure that Oregon State University – Cascades (OSU – Cascades) presents high quality events and programs that adhere to hospitality standards, engender goodwill and enhance the image, mission and goals of the university. This team plans and orchestrates events on behalf of the Chancellor’s Office and provides event planning expertise and advice to university colleagues. They collaborate with other university colleagues by providing expertise in event resources, event strategic planning and execution and protocol. This team also manages the university’s public facing calendar and the borrowable program.
This position will focus primarily on internal events – academic lectures, student orientations, commencement – as examples. The clients will be OSU-Cascades employees and departments. This position will provide coverage for the University Events Manager – External, and assist on external events as needed.
Why OSU?
Working for Oregon State University is so much more than a job!
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Oregon State University is a dynamic community of dreamers, doers, problem-solvers and change-makers. We don’t wait for challenges to present themselves — we seek them out and take them on. We welcome students, faculty and staff from every background and perspective into a community where everyone feels seen and heard. We have deep-rooted mindfulness for the natural world and all who depend on it, and together, we apply knowledge, tools and skills to build a better future for all.
FACTS:
- Top 1.4% university in the world
- More research funding than all public universities in Oregon combined
- 1 of 3 land, sea, space and sun grant universities in the U.S.
- 2 campuses, 11 colleges, 12 experiment stations, and Extension programs in all 36 counties
- 7 cultural resource centers that offer education, celebration and belonging for everyone
- 100+ undergraduate degree programs, 80+ graduate degrees plus hundreds of minor options and certificates
- 35k+ students including more than 2.3k international students and 10k students of color
- 217k+ alumni worldwide
- For more interesting facts about OSU visit: https://oregonstate.edu/about
Locations:
Oregon State has a statewide presence with campuses in Corvallis and Bend, the OSU Portland Center and the Hatfield Marine Science Center on the Pacific Coast in Newport.
Oregon State’s beautiful, historic and state-of-the-art main campus is located in one of America’s best college towns. Corvallis is located close to the Pacific Ocean, the Cascade mountains and Oregon wine country. Nestled in the heart of the Willamette Valley, this beautiful city offers miles of mountain biking and hiking trails, a river perfect for boating or kayaking and an eclectic downtown featuring local cuisine, popular events and performances.
Total Rewards Package:
Oregon State University offers a comprehensive benefits package with benefits eligible positions that is designed to meet the needs of employees and their families including:
- Medical, Dental, Vision and Basic Life. OSU pays 95% of premiums for you and your eligible dependents.
- Retirement savings paid by the university.
- A generous paid leave package, including holidays, vacation and sick leave.
- Tuition reduction benefits for you or your qualifying dependents at OSU or the additional six Oregon Public Universities.
- Robust Work Life programs including Dual Career assistance resources, flexible work arrangements, a Family Resource Center, Affinity Groups and an Employee Assistance Program.
Future and current OSU employees can use the Benefits Calculator to learn more about the full value of the benefits provided at OSU.
Key Responsibilities
Event Coordination – 50%
Provides event coordination for groups as contracted by the team or designated by leadership. Services may include creating event plans, coordinating resources, and/or providing on-site event assistance.
Provides event coordination for groups as contracted by the team or designated by leadership. Services may include creating event plans, coordinating resources, and/or providing on-site event assistance.
Works with communications and marketing professionals to oversee the development of event-related printed materials, invitations, programs, etc. Directs development of scripts for events as needed. Collaborates with other University Relations and Marketing Directors to promote the strategic goals of the University by incorporating these goals into our planning and strategies.
Negotiates contracts (in partnership with Procurement, Contracts and Materials Management Office) with internal and external vendors to assure high quality and cost-effective services.
Works with units that complement and support the activities of University Events to enhance the quality and consistency of all OSU events (e.g. Edge Catering and off-campus caterers, Transportation Services, Campus Safety, etc.).
Consults the Chancellor’s office and other leadership calendars within OSU-Cascades (and sometimes OSU) to schedule major events.
Event Creation/Management – 30%
Creates concepts for new events.
Creates concepts for new events.
Plans and establishes goals and objectives for university events.
Prepares post-event analysis to assess opportunities and make recommendations to leadership as appropriate.
Showcases the University Events Team and OSU-Cascades in a professional, engaging, and customer-centered manner. Presents proposals to groups, facilities meetings, coordinates scarce resources with tact, communicates diplomatically, etc.
Other/Special Projects – 20%
Creates and manages the OSU-Cascades public facing calendar, as well as an internal events calendar.
Creates and manages the OSU-Cascades public facing calendar, as well as an internal events calendar.
Develops and manages an events “borrowable” program for event-related equipment that can be checked out.
Creates and implements a events protocol guide and promotes its use among all OSU-Cascades units planning events.
Supervises and trains student workers who assist the events team.
What You Will Need
- Bachelor’s degree or equivalent combination of training and experience
- 2 years experience planning and executing events of varying sizes
- Ability to manage external vendor resources and relationships
- Demonstrated project management skills
- Excellent written and oral communication skills
- Ability to multi-task and adapt to changing priorities and duties
- Strong Microsoft Office skills
- A demonstrable commitment to promoting and enhancing diversity
This position requires driving a university vehicle or a personal vehicle on behalf of the university; therefore, the incumbent must successfully complete a motor vehicle history check, possess and maintain a current, valid driver’s license in their state of residence, be determined to be position qualified and self-report convictions as per University Policy 05-030.
What We Would Like You to Have
- 3 years experience planning and executing events of varying sizes
- Experience planning events in a collegiate or academic setting
- Successful experience managing budgets
- Proficiency in marketing and design tools
- Proficiency in content management systems for web design
Working Conditions / Work Schedule
This position works in an office environment, typically 8am to 5pm, but hours will vary at times due to responsibility for evening and weekend events. Some lifting, standing for periods of time, and working outdoors may be required. Local travel will be required, as will occasional statewide travel. This is an onsite position (Cascades campus); occasional remote will be okay.
Pay Method
Salary
Pay Period
1st through the last day of the month
Pay Date
Last working day of the month
Recommended Full-Time Salary Range
$44,496 - $75,516
Link to Position Description
https://jobs.oregonstate.edu/position_descriptions/149839
Posting Detail Information
Posting Number
P07802UF
Number of Vacancies
1
Anticipated Appointment Begin Date
04/22/2024
Anticipated Appointment End Date
Posting Date
02/19/2024
Full Consideration Date
03/01/2024
Closing Date
03/15/2024
Indicate how you intend to recruit for this search
Competitive / External - open to ALL qualified applicants
Special Instructions to Applicants
To ensure full consideration, applications must be received by 03/01/2024. Applications will continue to be accepted after the full consideration date, until a sufficient applicant pool has been achieved or the position is filled. The closing date is subject to change without notice to applicants.
Starting salary within the salary range will be commensurate with skills, education, and experience.
Starting salary within the salary range will be commensurate with skills, education, and experience.
The anticipated starting salary will be $48,372- $60,000.
When applying you will be required to attach the following electronic documents:
1) A resume/CV; and
2) A cover letter indicating how your qualifications and experience have prepared you for this position.
You will also be required to submit the names of at least three professional references, their e-mail addresses and telephone numbers as part of the application process.
For additional information please contact:
Anthony Parker-Hoang
Talent.Acquisition@osucascades.edu
Telephone # 541-322-3106
OSU commits to inclusive excellence by advancing equity and diversity in all that we do. We are an Affirmative Action/Equal Opportunity employer, and particularly encourage applications from members of historically underrepresented racial/ethnic groups, women, individuals with disabilities, veterans, LGBTQ community members, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community.
OSU will conduct a review of the National Sex Offender Public website prior to hire.
OSU is a fair chance employer committed to inclusive hiring. We encourage applications from candidates who bring a wide range of lived experience including involvement with the justice system. This job has “critical or security-sensitive” responsibilities. If you are selected as a finalist, your initial job offer will be contingent upon the results of a job-related pre-employment check (such as a background check, motor vehicle history check, sexual misconduct reference check, etc.). Background check results do not automatically disqualify a candidate. Take a look at our Background Checks website including the for candidates section for more details. If you have questions or concerns about the pre-employment check, please contact OSU’s Employee and Labor Relations team at employee.relations@oregonstate.edu.
