Event Coordinator

Summary: ASM Global, the leader in privately managed public assembly facilities, has an excellent and immediate opening for Event Coordinator for ASM/Pontchartrain Center. The Event Coordinator meets with clients to identify particular needs to ensure successful event execution and develops coordination sheets to operations and engineering.
ESSENTIAL DUTIES
Discuss and confirm with the client, either in person or on the phone, regarding all aspects of a particular contracted event,
Produces an event coordination sheet that details event requirements, no later than three weeks prior to the scheduled event.
Produces computer drawn floor plans detailing set-ups and requirements that comply with all life safety/fire codes and obtains fire marshal approval of same.
Guides clients in preparation of events by interpreting and explaining contract provisions, policies and procedures
Keeps clients informed as to status of deadline schedules, including but not limited to floor plan submissions, meeting room set-up specifications and other relevant details
Monitors in-house events, maintaining close contact with clients and facility staff to ensure successful events. Follows-up on all client requests, concerns, and problems
Supervises and approves set-ups for events and works with clients to make necessary changes.
Provides detailed recaps for events to ensure accurate invoicing and documentation of notable occurrences.
Assists in training and scheduling of guest services and security personnel.
Performs administrative duties including but not limited to distributing event coordination sheets and recaps.
Prepare incident/accident reports accurately and as needed as MOD.
Oversee and manage PT Guest Services and Security personnel for events
Works extended and/or irregular hours including nights, weekends, and holidays as needed.
Acts as Manager on Duty for scheduled events.
Performs other duties as required and assigned.
SKILLS REQUIRED
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Demonstrate knowledge of practices and procedures related to event coordination.
Excellent organizational, planning and interpersonal skills
Good written and verbal skills
Ability to organize and prioritize multiple projects
Demonstrate problem solving and communication skills
Supervisory experience preferred
Professional presentation, appearance and work ethic
Working knowledge of computers and Microsoft computer software
Maintain an effective working relationship with clients, employees, exhibitors, patrons, and others encountered in the course of employment.
Adhere to and enforce all laws, codes, ordinances, risk management, safety precautions and emergency procedures.
Work effectively under pressure and/or stringent schedule and produce accurate results.
Ability to work under limited supervision and to interact with all levels of staff, including management.
Must have the physical ability to maneuver around the facility, at times, walking and/or standing up to 8-10 hours daily.
EDUCATION AND / OR EXPERIENCE
Bachelor's Degree in Business, Public Administration, Recreation Administration, or a closely related field and a minimum of two years industry experience. Additional experience may be substituted in lieu of degree.
Physical Demands: The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to move around the facility; to stand for long hours during events; talk and hear. This position may require work inside or outside of the building, as needed by events.
Note: The essential responsibilities of this position are described under the heading above. They may be subject to change at any time due to reasonable accommodation or other reasons. Also, this document in no way states or implies that these are the only duties to be performed by the employee occupying this position.
ASM -- Pontchartrain Convention & Civic Center4545 Williams Blvd.Kenner, LA 70065
Applicants that need reasonable accommodations to complete the application process may contact 504-465-9985.
ASM is an Equal Opportunity/Affirmative Action employer, and encourages Women, Minorities, Individuals with Disabilities, and protected Veterans to apply.
VEVRAA Federal Contractor