Event Coordinator

Event Coordinator- Full-Time

We are looking for an enthusiastic and skilled Event Coordinator to join our team at a prestigious historical venue. As the Event Coordinator, you will play a key role in managing events of all sizes and types. Working closely with our Operations Director, you will oversee the smooth running of our venue on a daily basis.

Hire Date: Immediate will last around 8 months with potential to extend.

• Collaborate with clients to create exceptional event experiences from planning to execution.
• Cultivate and maintain strong relationships with clients and vendors.
• Oversee events to proactively address any issues that may affect client and guest satisfaction.
• Welcome and guide clients and vendors through walk-throughs and rehearsals, providing expert advice.
• Monitor and manage communications related to assigned events across various platforms.
• Effectively communicate and share valuable insights on client, vendor, and team experiences for each event.
• Ensure accurate inventory management, including beverages, office supplies, and cleaning materials.
• Provide comprehensive notes on events, covering planner and catering experiences, maintenance concerns, and more.
• Generate innovative floor plan ideas to bring the client's vision to life.
• Set clear task timelines in Triple Seat for efficient action and follow-up.
• Identify opportunities for process improvements and suggest innovative changes to enhance workflow.
• Ensure completion of all checklist tasks at the beginning and end of each event.
• Build partnerships with local businesses to drive collaborative initiatives.
• Carry out additional assigned duties to contribute to the dynamic success of our team.

Requirements

Requirements:

• 2+3 years of experience in event coordination or a similar role.
• Strong communication skills.
• Proficiency in MS Office (Word, Excel, Outlook, PowerPoint).
• Availability for overtime work and weekends.
• Ability to maintain discretion and confidentiality.
• Team player with excellent organization skills.
• Responsive to unexpected and urgent matters with professionalism.

TO APPLY – Please submit your resume to info@GCJHOSPITALITY.COM with Event Coordinator in the subject line.