Estimator / Project Manager

POSITION OVERVIEW:

Position is assigned to our Alpha Milling Company operation and is responsible for monitoring and evaluating bid opportunities, reviewing project specifications, preparing quote packages, and coordinating engaged projects from origination to scheduling and through conclusion/invoicing. This role is expected leverage the assigned current customer base while also growing all of the Company’s service offerings across their assigned markets.

This role is expected to maintain effective working relationships with our internal and external stakeholders, sub-contractors, customers, vendors, and related partners ensuring a strong and consistent pipeline of projects exist (both confirmed and prospective).

ESSENTIAL JOB DUTIES:

• Actively solicit and respond to bid opportunities across assigned geographic region; frequently monitor upcoming public and private bid opportunities.
• Methodically evaluate and analyze bid specifications, plans, scope of work, related drawings, production rates, profitability margins and other key factors paramount to an effective bidding process.
• Thoroughly review contracts and sub-contracts and determine necessary action.
• Collaborate with other estimators and members of the commercial team across the portfolio of companies.
• Prepare and review bids with internal stakeholders during bid reviews, in compliance with the company’s delegation of authority schedule.
• Prepare and distribute quote packages to clients and ensure such packages are recorded/retained in an organized manner. Effectively track status of bids and proactively follow up with clients to maintain ongoing communications and updates.
• Maintain customer information and ensure timely opportunity and bid updates in company’s CRM system.
• Partner with operations team (Operations Manager, Superintendents, Foreman) to coordinate scheduling, preparation, and implementation of numerous construction projects on a daily basis.
• Visit local job sites as needed and effectively interact and communicate with contractors, customers, etc.
• Leverages internal administrative support personnel to supplement scheduling efforts on a proactive basis. Helps facilitate the crafting duties to ensure a structured effort.
• Monitor job progress, resolve challenges/conflicts, and maintain professional communication between customers, inspecting authorities, employees, and other key stakeholders throughout the entire job process.
• Create invoices with all relevant job details, change orders, etc. and ensure timely entry into ERP. Work with assigned internal resource(s) to manage questions related to customer payment remittances and any related variances.
• Maintain effective working relationships with internal and external stakeholders, sub-contractors, customers, vendors, and related partners ensuring a strong and consistent pipeline of projects exist (both confirmed and prospective).
• Exhibit an ongoing commitment to quality by evaluating processes, recommending improvements and implementing changes to continually meet and exceed client expectations.
• Stay abreast of market conditions, competitor pricing, economic conditions (including supply chain) and other macro factors. Attend industry related events and leverage business development opportunities.
• If applicable, supervise other PM/Estimator positions. Provide effective training, coordination of duties, mentoring and managing of work performance.

REQUIRED KNOWLEDGE, SKILLS AND ABILITIES:

• Bachelor’s degree in construction management, engineering, or comparable field or equivalent experience.
• Minimum 5 years estimating experience in asphalt, concrete, or similar field.
• Proven effective project management experience; direct operational experience managing construction crews preferred.
• Highly organized with extensive detail orientation.
• Ability to work effectively and efficiently in a high-pressure environment with competing priorities.
• Strong technical skills including Microsoft Office applications.
• Excellent communication skills (written and verbal) coupled with ability to communicate with a wide variety of people and backgrounds.
• Demonstrated proficiency with analyzing data and providing numeric driven reports, quotes and packages.

WORKING CONDITIONS AND PHYSICAL DEMANDS:

• Works in an indoor office relatively free from environmental conditions or hazards.
• Use of office equipment and computers.
• Occasional lifting of supplies and materials from time to time.
• Positions in this class typically include extended sedentary periods, talking, hearing, seeing, grasping, movement and repetitive motions.

DISCLAIMER:

To perform this job successfully, an individual must be able to perform each essential job responsibility satisfactorily. This job description is not to be construed as all inclusive. Employees may be required to perform any other job-related task as requested. Reasonable accommodations may be considered and implemented to enable individuals with qualified disabilities to perform the essential functions.