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SalaryEntry Level Document Controller
Country: United States
Position Location: The Woodlands, TX
Contract Type: Regular (US only)
Work Pattern: Full Time
Sector: Energy
Discipline: Administration
Job Ref: 1478
Recruiter Contact: Emily Spirko
We are seeking an entry-Level Document Controller to join our team. The main duties of this role are to assist the Mott MacDonald Energy Networks Unit in the successful preparation of project deliverables. This includes assisting with the following tasks:
- Working directly with project teams coordinating and transmitting deliverables to clients in a time-sensitive manner;
- Working directly with clients and project teams to ensure that contractual requirements are met for document management including document transmittals, tracking, storage and quality assurance;
- Ensuring that the quality check and review procedures for all document submissions are being implemented and followed by the project team;
- Troubleshooting and resolving document control queries raised by team members;
- Ensuring the project team is innovative, results-oriented, and proactive by monitoring and routinely assessing team needs and organizing and initiating process improvements related to document management;
- Other duties as required to support project administration:
- Attend meetings via teleconference with client and Mott MacDonald project teams as required
- Manage common data environments (e.g., SharePoint sites)
- Document scope changes
- Track approved changes
- Prepare progress reports
- Initiate meetings and prepare minutes
- Maintain action item registers
Candidate Specification :
You will have experience in administration and possess the following skills and experience:
- Post-secondary diploma, or equivalent demonstrated experience;
- Experience in an administrative assistant role is a plus
- Proficient computer skills including experience with Microsoft Office (Outlook, Excel, Word and Power Point);
- Proficiency in verbal and written communication with a high degree of attention to detail;
- Effective multitasking and organizational skills;
- Must be self-motivated and a team player;
- Ability to maintain business-related confidentiality and discretion
We are looking for enthusiastic, qualified people to join our dynamic team who wish to make a difference to the world that we live in. If you share our vision, then let’s discuss how we can help you take the next step in your career and how you can participate in an exciting new chapter for Mott MacDonald in North America.
Equality, diversity and inclusion
We put equality, diversity and inclusion at the heart of our business, seeking to promote fair employment procedures and practices to ensure equal opportunities for all. We encourage individual expression in our workplace and are committed to creating an inclusive environment where everyone feels they have the opportunity to contribute.
Equal employment opportunity is the law.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, age, protected veteran status, creed, marital status, sexual orientation, gender identity, citizenship status or disability status.
Hybrid working policy
At Mott MacDonald, we believe it makes business sense for you and your manager to choose how you can work most effectively to meet your client, team, and personal commitments. We offer a hybrid working policy that embraces your well-being, flexibility, and trust.
