Educational Internship - Education Administrator

Position:Educational Internship – Education Administrator
Department: Education & Engagement
Reports to: Drama School Registrar
Classification: Temporary Unpaid Educational Internship - Summer 

Program Summary:

The Administrative Internship program is an exciting opportunity to learn how to be a professional office administrator by gaining hands-on experience during SCT’s largest educational program of the year. This is an unpaid Educational Internship and is treated as a summer learning program. Through this program, the administrative intern will develop familiarity with database operations systems and their basic functionality, broaden and engage customer service skills, practice and evolve problem solving strategies, and observe, assist, and learn from multiple administrative positions at SCT. Our goal is to ensure individuals finalize their internship feeling confident about what it means to be an administrative professional and support a large-scale educational program.

About SCT:

Since its inception in 1975, the Seattle Children’s Theatre (SCT), has served more than 4 million children through professional theatre and arts education in the Puget Sound region and beyond. Seattle Children’s Theatre Mission Statement: To provide children of all ages with access to professional theatre, with a focus on new works, and theatre education. We are at a key evolutionary moment in our history, and are looking to collaborate with people who are attracted by the opportunity to contribute to the future of theatre for young audiences. At SCT we value a diverse workforce and an inclusive culture. We are committed to diversity in all areas of our work and encourage applications from all qualified individuals without regard to race, color, religion, gender, sexual orientation, gender identify or expression, age, national origin, marital status, citizenship, disability, and veteran status. We strongly encourage applications from members of underrepresented groups.

Data shows that women and BIPOC candidates more frequently do not apply to a job because they don’t feel that they meet all of the qualifications listed. Our job descriptions are general overviews, not a mandatory, comprehensive list. If you meet some of the experience and desired qualifications, and you share SCT’s values and support our mission, we encourage you to apply. As part of our ongoing commitment to a diverse, equitable, and inclusive workplace, we are invested in building teams with a wide variety of backgrounds, identities, and experiences.

Essential Duties & Responsibilities:

• Supports day-to-day administrative tasks such as: maintaining phone and email inboxes, processing and distributing student information, and keeping track of inventory and classroom supplies.  
• Communicates with guardians, interns, and teaching artists via email, phone, and in person.
• Assists with class registration and database management.
• Occasionally assists with Extended Care, before and after daytime camp.
• Supports Teaching Artists in the classroom, with potential opportunities to step in as a substitute classroom assistant.
• Assists staff and faculty with students’ needs.  
  Supports and attends programming in the field.  
• Other duties as assigned. 

Desired Skills & Qualifications:

• Emerging professional in higher education institutions as a rising junior, senior, or graduate student.
• Dedication to theatre education and/or theatre for young audiences.  
• Commitment to social justice work.  
• Familiarity with using Microsoft Outlook, Teams, Excel, and Word.
• Strong leadership, communication, organizational, time management, and interpersonal skills.  
• Ability to manage and direct multiple tasks concurrently and provide follow through.  
• Highly organized, strong attention to detail and time management.
• Patient with young people and customer service.
• Must be an independent thinker and doer while being a collaborative, effective team player.   

Program Schedule & Syllabus:  

Consistent schedule Monday – Friday; 35 hours a week. Working times range between 8:00 am - 5:30 pm on site with some late evenings; Schedules may vary based on class coverage needs and extended care schedule. Mandatory program dates are June 10, 2024 – August 23, 2024; observed holidays are June 19 and July 4.

Learning assignments for program credit: 

• Weekly meetings with administrative mentor
• Shadowing and interviewing admin staff in collaborating departments
• Extended care reflection  
• Administrative capstone project

Physical Requirements & Program Environment: 

• The physical demands described here are representative of those an individual must meet in order to successfully perform the essential functions of this job. We will make reasonable accommodations to enable individuals with disabilities to perform these functions.
• Enjoy working in a fast paced, non-profit environment.
• Dog-friendly workplace and can support service animals in-space.
• Studio and classroom spaces are accessed via stairways; Elevators are available.
• Clearances/background checks will be conducted.
• COVID-19 vaccination required; verification needed upon program acceptance. SCT monitors CDC and local health and safety standards for COVID-19. The Education and Engagement Department will modify and adapt summer programming to keep staff and students healthy. Changes will be communicated accordingly.

Housing:

SCT does not provide housing for interns. Our administrative team occasionally shares reduced-cost housing leads from the SCT community (like guest bedrooms in our staff or board members’ homes), with candidates who are not local to the Seattle area depending on availability. We do not guarantee housing and advise cohort members to seek housing independent of SCT’s possible leads. 

Program Benefits:

• Verifiable in-field experience from one of the most prominent theatres for young audiences in the United States.  
• Program verification for college credit.
• 300 hours of administrative practicum.
• Expense reimbursement stipend of $350.00 per week.
• Free ORCA Passport transportation pass or Seattle Center parking pass.