Education & Community Engagement Administrative Coordinator

Job Details
Job Location
615 - Houston, TX
Position Type
Full Time
Salary Range
$18.00 Hourly
Job Shift
Any
Description
POSITION: Education & Community Engagement Administrative Coordinator
DEPARTMENT: ECE
CLASSIFICATION: Full time / salaried/ Exempt
SUPERVISOR: Administrative Director of Education & Community Engagement
Please, submit your Resume along with your Cover Letter.
OVERVIEW
Founded in 1947 by Nina Vance, the Alley Theatre is a pioneer of regional theatre, and one of the leading nonprofit theatre companies in the United States. The Alley has been awarded the prestigious Regional Theatre Tony Award and the Texas Medal of Arts Award. The Alley has transferred productions to Broadway, Off-Broadway, major European Festivals, and to 40 American cities. Unique among regional theatres, the Alley is committed to maintaining a Resident Acting Company and providing them with work year-round. Nationally recognized directors, actors, playwrights, and designers from across the country have regularly joined the Resident Acting Company.
Rob Melrose, Artistic Director at the Alley, took over as artistic leader of the organization in 2019. His vision for the future of the Alley is both thrilling and ambitious. His strategic goals include upholding the Alleys artistic excellence, keeping longtime Alley Theatre devotees eager to return each season, and creating productions and cultivating new audiences that are as diverse and vibrant as the city of Houston.
Rob Melrose, Managing Director Dean Gladden and Alleys leadership team are committed to promoting Equity, Diversity, and Inclusion (EDI) in all aspects of the Theatres programming and operations. We are conscious about fostering an environment where everyone is encouraged to bring their authentic selves. We embrace differences and strive to be inclusive of all backgrounds, experiences and perspectives.
STATEMENT OF JOB
The Education & Community Engagement Administrative Coordinator will work closely with the Administrative Director and team to ensure the successful, effective administration of Alleys Education & Community Engagement programming.
Job Duties:
Support the day-to-day administration of department activities, including:

• Maintaining school and community contacts in the Alleys database
• Issuing school booking agreements, letters of agreement, and invoices
• Processing payments (accounts receivable) and submitting invoices for payment (accounts payable)
• Overseeing ECE office management, including supplies, inventory, and storage
• Assisting in the scheduling of school and community programming
• Assisting in the organization and execution of district contracts and bids
• Supporting facilitation of Student Matinees, Camps, and other events
• Supporting the booking and facilitation of group tours
• Supporting the execution and proofreading of written materials such as board reports, website and social media posts, and marketing and development copy

Support the management of Career Development Programs, specifically internships, including:

• Generating and tracking relevant school and community contacts
• Participating in career fairs, panels, and other opportunities to discuss the Alleys career development opportunities in the community.
• Serving as the Alleys contact for select funded internship programs.
• Helping establish timelines and workflows related to the application and selection process.
• Supporting the receipt and sorting of applications, and the dissemination of applications to appropriate supervisors
• Provide organizational support to supervisors in the interview and selection process.
• Help plan and execute engagement opportunities for participants during the internship period.
• Help disseminate and collect program evaluations.

The Alley Theatre expects the following of each employee: adheres to theatres policies and procedures; works in a safe manner; performs duties as workload necessitates; maintains a positive and respectful attitude; communicates regularly with supervisor about department issues; demonstrates efficient time management and prioritizes workload; demonstrates regular and consistent attendance and punctuality; meets department productivity standards; participates in Alley Theatre events as needed or required; and completes other duties as assigned.
REQUIREMENTS (SKILLS and KNOWLEDGE):

• College degree preferred, or a minimum of 2 years experience in administrative support.
• Proficiency in MS Excel, and MS Word
• Experience with Tessitura or a similar CRM database preferred but not required.
• Strong editing and proofreading abilities.
• Ability to work in a fast-paced, energized and quickly changing environment.
• A proactive approach to problem-solving with strong decision-making skills.
• Detail oriented, able to prioritize efficiently and multi-task.
• Ability to be self-directed and take initiative.
• Ability to maintain confidential information.
• Excellent verbal and written communications skills.
• Exhibits a positive attitude with good communication and interpersonal skills.
• Understanding of historical and institutional racism in the American theatre, or a commitment to learning, and to be a part of Alley Theatres efforts to be an anti-racist organization.

PHYSICAL REQUIREMENTS/WORKING CONDITIONS:

• Prolonged periods of sitting at a desk and working on a computer.
• Ability to lift and move 25 lbs.
• Must be comfortable working in a fast-paced environment where directions and priorities can change rapidly.
• Typical hours are during the day, but the position requires flexibility to be available for weekend, holidays and evening work hours as needed.

BENEFITS & PERKS

• Medical, dental and vision insurance
• Paid vacation, floating holiday, and sick time
• 401(k) with matching, FSA, HRA (Alley paid deductible)
• Free and discounted tickets to Alley Theatre performances
• Free parking
• Discounted gym membership
• Employee wellness program & EAP
• Houston, TX is one of the most affordable cities in the nation with no state or city income tax.

TO APPLY
To apply for this position, please go to the following link on the Alleys website and apply.
https://www.alleytheatre.org/about-us/opportunities/employment
Alley Theatre is committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation due to a disability, you may contact us at HRdept@alleytheatre.org.
The Alley Theatre is an Equal Opportunity Employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, marital or familial status, sexual orientation, gender identity, veteran status or any other basis prohibited by local, state, or federal law. We encourage people of all backgrounds to apply, including people of color, women, LGBTQ+ individuals, and people with disabilities, veterans, and others who demonstrate the ability to help us achieve our vision of a diverse and inclusive community. Successful candidates will commit to an equitable and inclusive workplace, including but not limited to racial equity, accessibility for individuals with disabilities, use of gender inclusive language, and cultural sensitivity. Read more at Alley Theatre Official Website - Equity Diversity Inclusion