Early Education Family & Community Manager

JOB SUMMARY:
The Early Education Family & Community (EEFC) Manager is responsible for maintaining and establishing a viable waitlist for programs and supporting Family and Community Specialists (FCS) with the Family Partnership Process (FPP). The EEFC Manager will work closely with the Early Education Administrative Manager (EEA Manager) to support enrollment, eligibility, selection, attendance to ensure all program requirements. This role will primarily focus on outreach and recruitment, provide support to families and staff who support families, supervise Family and Community Specialist and will ensure full compliance with Head Start Program Performance Standards, California state licensing regulation, state contracts and funding requirements, Child and Adult Care Food Program (CACFP), and Council on Accreditation (COA) best practice standards.
ESSENTIAL JOB DUTIES:
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skills and/or abilities required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Recruitment

• Provide direct supervision to Family and Community Specialist, ensuring Recruitment, Family Engagement, Transition Services, and enrollment as needed are in compliance with program performance standards and regulations
• Ensure the program consistently has a waiting list that reflects the needs of the Early Education Department
• Create and track monthly recruitment
• In collaboration with the Head of Educational Excellence (HEE) develop yearly recruitment plan for programs

Monitoring

• Ongoing monitoring of data gathering system, Child Plus, and hard copy documentation to ensure consistency of information in child files
• Perform administration level functions in planning and implementing program objectives and requirements
• Understand, interpret and implement Head Start Program Performance Standards as well as state and agency rules, regulations, policies and practices
• In coordination with the Head of Educational Excellence and/or the COO/CFO, monitor related contractual agreements to assure they are properly executed and updated on a timely basis (MOU, partnership agreements etc.)
• Monitor and maintain an information and communication system to ensure the sharing and distribution of information among all staff and parents
• Support team in aggregation and interpretation of Child Plus Data to report program development throughout the year during Program Information Report (PIR) process, and ongoing performance and quality improvement efforts
• Participate in annual Self-Assessment process and Program Quality Improvement (PQI) Plan with direction from Head of Educational Excellence
• Create and track progress of Quality Improvement Plans (QIP)
• Monthly file review and quarterly peer review
• Monthly reporting to HEE

Family Engagement

• Ensure Early Head Start Parent -Family and Community Engagement Framework is in place; track and monitor of Family and Community Engagement Goals outlined in EHS and/or other grant applications
• Maintain and document family engagement as required by California Department of Social Services (CDSS)
• Ensure facilitation and arrangements for parent meetings & parent training with the support of Early Education Managers
• Coordinate and attend meetings of the Parent Committee and Policy Council providing reports and other information
• Monthly reporting on attendance, recruitment and family services to the Head of Educational Excellence
• Monitor and manage recruitment of Allies-identified priority populations (e.g. children in foster care, children experiencing homelessness, etc.) across Early Education programs; work closely with EE Administrative Manager to monitor and manage Early Head Start-funded enrollment slots to ensure at least 10% are reserved for children with disabilities in Part C and no more than 10% are over-income to ensure that recruiting needs are happening to fulfill contract requirements
• Support as need children that are identified as having absence patterns that put them at risk of missing 10% of program days and work with FCS's to develop strategies to improve individual attendance. Submit in monthly reporting to Head of Educational Excellence
• Support with enrollment when needed

Community

• Lead community outreach efforts for Allies' comprehensive Early Education services, working closely with cross agency teams to ensure alignment and coordination of outreach efforts to best reach Allies' target populations
• Plan, support and attend family engagement activities aligned with program's Parent, Family and Community Engagement goals (including but not limited to Allies Children's Arts Festival, Winter festival, Connecting Parents groups, Parent Café, etc.)
• Working closely with HEE and other Allies' departments, develop a network of community agencies to grow Allies network, and move forward agency and program strategic goals
• In collaboration with HEE establish Memorandums of Understanding (MOU) that will support Allies' diverse community

General

• Model the Standard of Conduct Policy when interacting with parents, community members and colleagues
• Attend meetings, trainings, and seminars as needed to continue professional and personal development
• Ensure safety is a priority in performing all job responsibilities
• Other administrative duties as assigned by HEE and/or the COO or CEO
• Review and complete various reports, other information and documents as needed; support the development of grant applications and reapplications'
• Support enrollment process as needed
• Actively stay current on EHS, CDE/CDSS, and agency enrollment processes and changes
• Manage annual budget for supplies and materials related to your service area
• Perform other relevant responsibilities as required by the program
• Ensure compliance of Early Education policies and procedures
• In accordance with our "team" philosophy, the person filling this position may occasionally be required to carry out or assist with other tasks in addition to the duties listed on this job description.

QUALIFICATIONS & EDUCATION:

• Bachelor's Degree in social work, human services family services, counseling or related field or Bachelor's Degree with a certificate or credential in social work, human services, family services or counseling and least two years' management and administrative experience
• 3-5 years' experience working in Early Education field. Head Start/Early Start experience a plus but not required
• Bilingual in English and Spanish, a plus but not required
• Knowledge of data analysis and reporting procedures
• Strong verbal and written communications skills
• Demonstrated effective leadership and management skills
• Ability to determine and prioritize workload
• Ability to manage budgets, use appropriate decision for expenditure and understand expense reports; substantial decision- making ability related to allocation of resources to program priorities/needs
• Significant problem-solving skills to ensure program and management system congruence
• Application of the principals of program management services and team leadership to work place situations and processes
• Capability to work independently or in a team
• Knowledgeable of program, finance and human resource management in a non-profit organization
• Strong computer literacy skills (Word processing, database and spreadsheets, Internet and e-mail use required)
• Must be responsible and able to handle confidential information, organize effectively, and work independently
• Passionate about learning and possesses curiosity about issues affecting children and families
• All employees, regardless of position, serve as role models for children and families who are served by our agency.
• In accordance with our "team" philosophy, the person filling this position may be required to carry out or assist with other tasks in addition to the duties listed on this job description.
• Staff must believe in and act in accordance with both the Agency's and the program's mission/vision statements, adopted theoretical frameworks, and philosophy.
• Fingerprint background clearance (DOJ, FBI & Child Abuse Clearance Index), or approved exemption
• Successful completion of pre-employment physical, TB/PPD test/risk assessment, proof of Covid-19 vaccination + Booster(s), immunizations for pertussis (Tdap), measles (MMR) and influenza (can decline)
• Class "C" driver's license, proof of insurance, a safety record acceptable to CAA, and reliable transportation required

ModernHR/Allies For Every Child/Today's HR are an equal opportunity employer and we are committed to Equal Employment Opportunity regardless of race, color, national origin, gender, sexual orientation, age, religion, veteran status, disability, history of disability or perceived disability, and per the Fair Chance Ordinance will consider qualified applications with criminal histories in a manner consistent with the ordinance.