Dps - Dld - Dl Admin Asst V - 0158

Job Description
This position is open to current DPS employees only. A complete updated application with DPS history is required.
PLEASE NOTE: All applications must contain complete job histories, which includes job title, dates of employment, name of employer, supervisor's name and phone number and a description of duties performed. If this information is not submitted, your application may be rejected because it is incomplete. Resumes do not take the place of this required information.
SUBMITTED THROUGH WORK IN TEXAS: Work In Texas (WIT) applicants must complete the supplemental questions to be considered for the posting. In order to complete the supplemental questions please go to CAPPS Recruit to register or login and access your profile. Go to CAPPS Recruit to Sign In https://capps.taleo.net/careersection/ex/jobsearch.ftl?lang=en
GENERAL DESCRIPTION: Performs advanced (senior-level) administrative support or technical program assistance work for senior managers and other executive staff. Work involves coordinating the dissemination of information, developing filing systems, and coordinating internal administrative support work. May supervise the work of others. Works under limited supervision, with considerable latitude for the use of initiative and independent judgment.
he following Military Occupational Specialty codes are generally applicable to this position.
https://hr.sao.texas.gov/Compensation/MilitaryCrosswalk/MOSC_AdministrativeSupport.pdf
Applicants must fully complete the summary of experience to determine if minimum qualifications are met.
ESSENTIAL DUTIES / RESPONSIBILITIES:

1. Serve as a Human Resources liaison; prepare and/or review and coordinate personnel action requests; review and coordinate job postings.
2. Provide assistance answering and routing phone calls, taking messages, and greeting and directing visitors to the appropriate staff.
3. Review, sort, and route mail to appropriate personnel.
4. Maintain a variety of document files including some that are confidential and sensitive in nature.
5. Serve as Senior Timekeeper, HR Core User, division Local Security Administrator, and Purchase Liaison.
6. Maintain a variety of document files including some that are confidential and sensitive in nature.
7. Coordinate meetings, conferences, and seminars.
8. Interpret and evaluate information concerning agency programs and procedures, and makes recommendations as appropriate.
9. Proofread documents to ensure accuracy and completeness and route to appropriate parties for signatures, approval or other action; retain file copies of all processed.

1. May review and edit data in charts, graphs, databases.
2. May prepare summaries or reports.
3. May develop, edit, and review training materials.
4. Perform other duties as assigned.

Qualifications:
GENERAL QUALIFICATIONS and REQUIREMENTS:
Education - Graduation from a standard senior high school or the equivalent.
Experience - Minimum of five (5) years' experience performing general office/secretarial work to include required knowledge of format, style, and standards for correspondence, reports, forms, memoranda.
Licensure and/or Certification - If driving is required, must possess a valid driver license from state of residence. A Notary Public is preferred.
Regulatory Knowledge - Working knowledge of, or the ability to rapidly assimilate information related to TXDPS, State and Federal regulations, legislation, guidelines, policies and procedures.
Interpersonal Skills - Must demonstrate an ability to exercise poise, tact, diplomacy and an ability to establish and maintain positive, working/professional relationships with internal/external customers.
Organizational and Prioritization Skills - Must be organized, flexible, and able to effectively prioritize in a multi-demand and constantly changing environment; able to meet multiple and sometimes conflicting deadlines without sacrificing accuracy, timeliness or professionalism.
Research and Comprehension - Must demonstrate ability to quickly and efficiently access relevant information, and be able to utilize and/or present research and conclusions in a clear and concise manner.
Technology (computers/hardware/software/operating systems) - Must possess appropriate levels of proficiency with utilized software and systems and be able to learn new software/systems. Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, Outlook). Knowledge of the Centralized Accounting and Payroll/Personnel System (CAPPS).
Confidentiality and Protected Information - Must demonstrate an ability to responsibly handle sensitive and confidential information and situations, and adhere to applicable laws/statutes/policies related to access, maintenance and dissemination of information.
Safety - Must be able to work in safe manner at all times, avoiding shortcuts that have potential adverse results/risks, and must be able to comply with safety standards and best practices.
PHYSICAL and/or ENVIRONMENTAL DEMANDS:
The physical and environmental demands described here are representative of those encountered and/or necessary for the employee to successfully perform the essential functions of this job; reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
• Environment: Office,
• Ambulatory skills, e.g. stand, walk, sit; stoop; kneel; crouch;
• Hand-eye coordination and arm/hand/finger dexterity;
• Ability to speak, hear, and exercise visual acuity;
• Ability to transfer weights of fifty (50) pounds anticipated for this position;
• Driving requirements: None
State of Texas Benefits and Retirement Information: https://www.ers.texas.gov/
A DPS employee who is selected for a position in the same salary group and state title as their current position will be transferred with no salary change.
A DPS employee who is selected for a position in their current salary group with a new state title may receive an increase of no more than 3.4% over their current salary regardless of posted salary.
Salary is contingent upon qualifications and is subject to salary administration and budgetary restrictions.
Applicants will be required to sign a HR-99A release form as they will be asked to demonstrate their lifting abilities at the time of interview.
DUE TO THE HIGH VOLUME OF APPLICATIONS, WE DO NOT ACCEPT TELEPHONE CALLS. ONLY CANDIDATES SELECTED FOR INTERVIEW WILL BE CONTACTED.
State of Texas retirees may be rehired for full-time, non-commissioned positions only under very specific circumstances.