Documentation Specialist / Administrative Assistant

Industrial Inspection & Analysis is seeking a highly organized and detail-oriented individual to join our metrology lab team in Irvine, CA as a Documentation Specialist and Administrative Assistant. The successful candidate will play a crucial role in maintaining accurate and comprehensive documentation, ensuring compliance with industry standards, and providing administrative support to enhance the efficiency of the lab operations.

Responsibilities

• Documentation Management:
  • Create, update, and maintain detailed documentation related to metrology procedures, equipment calibration, and quality assurance processes.
  • Ensure documentation complies with industry standards, regulatory requirements, and internal procedures.
  • Implement version control and organize documentation in a systematic and accessible manner.
• Quality Assurance
  • Collaborate with metrology technicians and quality assurance teams to ensure adherence to established standards.
  • Conduct regular reviews of documentation to identify and address discrepancies, inconsistencies, or outdated information.
• Administrative Support
  • Provide administrative assistance to the metrology lab, including managing calendars, scheduling appointments, and coordinating meetings.
  • Assist in inventory management, including ordering and tracking supplies and equipment.
  • Handle incoming communications, prioritize tasks, and respond to inquiries.
• Record Keeping
  • Maintain accurate records of equipment calibration, maintenance activities, and testing procedures.
  • Ensure the confidentiality and security of sensitive information.
• Communication
  • Facilitate communication between different teams within the metrology lab.
  • Assist in the preparation of reports, presentations, and other communication materials.

Qualifications

• Proven experience in documentation management and administrative support, preferably in a metrology or laboratory setting.
• Familiarity with quality management systems and industry standards related to metrology.
• Strong organizational and time management skills with a keen attention to detail.
• Excellent communication skills, both written and verbal.
• Proficient in using office software, including Microsoft Office Suite and document management systems.
• Ability to work independently and collaboratively in a dynamic and fast-paced environment.

Preferred Qualifications

• Experience with metrology software and calibration processes.
• Knowledge of ISO 17025 or other relevant quality standards.
• Familiarity with laboratory equipment and measurement instruments.

Benefits

• Competitive salary commensurate with experience.
• Medical, dental, and vision insurance.
• 401(k) retirement plan.
• A dynamic and innovative work environment.