Address
Form of work Job Title: Document Controller lll (Hybrid once up to speed)
Location: Salt Lake City, UT
**Open to relocation at candidate's own expense**
**Reimbursement up $1,000 with receipts **
Job Summary:
The primary function of the Document Controller/Specialist is the quality of Document Control products and services to project teams and compliance with E&C project excellence.
Job Responsibilities:
Location: Salt Lake City, UT
**Open to relocation at candidate's own expense**
**Reimbursement up $1,000 with receipts **
Job Summary:
The primary function of the Document Controller/Specialist is the quality of Document Control products and services to project teams and compliance with E&C project excellence.
Job Responsibilities:
- This role will be accountable for the implementation of existing document control specifications.
- This role will be accountable for tracking contractor and vendor deliverables throughout the project lifecycle (recording revisions, revision purposes, distribution and transmittal histories).
- This role will be accountable for the reliability, retrievability and traceability of the project data that is officially transmitted to,and in accordance with, the Document Control standards and specifications.
- Process incoming and outgoing correspondence in a timely manner.
- Generating and updating each supplier's and contractor's Master Deliverables Register in a timely manner (e.g., incoming, outgoing and squad checking processes)
- Ensuring that each applicable metadata field is accurately updated and maintained in each Master Deliverables Register
- Preparing and implementing squad checking documentation in accordance with procedure and distribution matrices.
- Preparing accurate status reporting based upon the metadata designations and submitting at the determined frequency (per project basis).
- Supporting the Lessons Learned Program as directed by E&C Project Excellence Document Control
- Alignment with the Document Control standards and ensuring any deviations due to project-specific needs are controlled and traceable.
- Providing back-up document control support as needed on other projects
- 5-7 years direct experience in engineering/vendor document management in the oil and gas industry (Upstream and Midstream)
- Intermediate to expert proficiency in MS Word, Outlook and Excel.
- Experience with, and comprehension of, deliverables management (revision control, deliverables registers, squad checking and libraries.
- Experience with, and comprehension of, transmittals and correspondence management.
- Experience in implementing document management systems to support physical and electronic environments.
- Experience with Aconex.
- Experience with SAP.
- Experience in navigating an Electronic Data Management System environment (such as ProjecTools, Livelink, Documentum, SharePoint, etc.).
- Ability to converse and convey ideas, facts and issues clearly, accurately, coherently and professionally to a diverse project team.
