Divisional Assistant

Objective of Position:

• Provides administrative functions for the Group Manager and/or commercial relationship managers.
• Creates and maintains credit and legal files for the department.
• Books Loans, including the completion of Loan Input Worksheets and copying documents for lender files.
• Tracks booked loans, loan fees, and payoff disbursements.
• Prepares line draws, account transfers, wire transfers when needed and follow up on exception items.
• Works with loan officer to determine and open the appropriate accounts and obtain necessary documentation.
• Provides any customer service functions regarding commercial accounts including stop payments, loan referrals, ordering checks, establishing credit cards, etc.
• Orders appraisal, title, floods, and other loan related documentation.
• Updates and monitor customer information requests for loan servicing tickler report.
• All other duties as assigned.

Note: Nothing in this job description restricts management’s right to assign or reassign duties and responsibilities to this job at any time.

Qualifications:

• High school diploma or equivalent required.
• 2+ years of Divisional Assistant experience.
• Ability to work collaboratively with a variety of stakeholders at all levels.
• Be self-motivated with a strong attention to detail.
• Have strong change management, organizational and planning capabilities.
• Ability to identify, understand and define problems, evaluate alternatives, set priorities, manage projects and implement high quality solutions.
• Demonstrate strong organizational skills with the ability to directly manage and communicate multiple projects and priorities depending on organizational needs and strategies.
• Possess strong communication skills both verbally and in writing.

PHYSICAL DEMANDS/WORK ENVIRONMENT:

Usual office environment with frequent sitting, walking, and standing, and occasional climbing, stooping, kneeling, crouching, crawling, and balancing. Frequent use of eye, hand, and finger coordination enabling the use of office equipment. Oral and auditory capacity enabling interpersonal communication as well as communication through automated devices.