Division Scheduler (HEALTH PROFNS EDUC SPEC 2)

Under minimal supervision, the successful applicant will serve as the Division Scheduler and provide additional administrative assistance to the Division Manager, Division Chiefs and Vice Chiefs, 20 other Faculty and 64 staff physicians in the Division of Hospital Medicine which staffs the hospital 24/7, 365 and the Division of Geriatrics, Hospice, and Palliative Medicine. This position will serve as an administrative contact person, interacting with University administrators, faculty, fellows, residents, clinic personnel, staff, students and the general public. Successful applicant will utilize independent judgment to prioritize tasks and respond to the needs of the faculty and staff; effectively communicate in person, by telephone and inwriting, plan, and organize. This position was also serve as the Division Scheduler and resource to independently coordinate the physician scheduling processes within a specified setting or as designated per operational needs. Under minimal supervision the successful applicant will evaluate situations, make decisions, adjust priorities, and respond with flexibility to requests for assistance in problem solving. The incumbent will have the knowledge of and ability to interpret University and UCDHS policies and procedures regarding travel, reimbursements, purchasing, promotions/merits, and medical staff actions.
As this position represents the two Divisions, the successful applicant should have several years of experience using strong interpersonal, verbal and written skills in order to deal effectively and patiently with people from diverse backgrounds and cultures. This position will also be responsible for, but not limited to the following tasks: managed with scheduling all program events including but not limited to inpatient, minimal outpatient, electives, and the annual schedule. Will schedule multiple individual events that impact the normal rotation schedule. This includes scheduling trainings, Holiday vacations, retreats, medical leave coverage, vacation, etc. In addition, the incumbent must independently meet with and interacts with institutional and regulatory administrative offices to maintain a broad range of working relationships including officials of external agencies (VA, Lifepoint Kindred Hospital, etc.) and the other future partners to interpret, explain, and implement University policies and procedures on behalf of the Program. The work of the position is completed in a complex, politically charged and rapidly changing environment.

Apply By Date

March 6, 2024 at 11:59pm

Minimum Qualifications

• Experience in managing complex calendars and to schedule and coordinate large, complex meetings and conferences.
• Advanced knowledge of Microsoft Excel, Microsoft Word, Microsoft Outlook, and basic PC hardware. Knowledge of or ability to learn software programs (Ecotime, Lightning Bolt or a commercial scheduling program)
• Superior problem-solving skills and the ability to problem solve in a manner consistent with institutional and departmental goals and objectives.
• With minimal supervision demonstrates management, administrative, organizational, planning, and critical thinking skills
• Excellent organizational and time management skills to establish goals, ability to prioritize and coordinate multiple work assignments and deadlines efficiently despite frequent interruptions, maintaining composure under heavy workload, conflicting priorities or difficult callers/visitors.
• Ability to work independently with minimal supervision and direction as well as part of a team; effective collaborative skills to build trust among faculty, staff and colleagues and all levels of medical and non-medical personnel within UCD/UCDMC and outside agencies
• Demonstrated ability to follow through on details, providing all necessary and required documentation.
• Knowledge of UC Davis and UCDHS structures, policies and procedures.
• Skills to develop innovative solutions, to attempt difficult and unfamiliar project assignments, and to respond with flexibility to request for assistance in problem-solving and organizational development.
• Demonstrated customer service skills and experience working with staff, faculty, patient and a culturally diverse workforce.
• Ability to discern sensitive issues and maintain confidentiality. Be flexible and able to respond under minimal supervision to resolve problems as they relate to the section.

Preferred Qualifications

• Bachelor’s degree in related area and / or equivalent experience / training
• Previous experience with scheduling related software such as Ecotime, Lightning Bolt or a commercial scheduling program

Department Description

The Division of Hospital Medicine staffs the hospital 24/7, 365 and the Division of Geriatrics, Hospice, and Palliative Medicine.

Position Information

• Salary or Pay Range: $24.55 - $46.49
• Salary Frequency: Bi-Weekly
• Payroll Title:HEALTH PROFNS EDUC SPEC 2
• Salary Grade: 149
• Appointment Type: Career
• Percentage of Time: 100%
• Shift Hours: 08 Hours
• Location: Sacramento, CA
• Union Representation: Yes
• Benefits Eligible: Yes
• Hybrid/Remote/On-Site: Onsite

THIS IS NOT AN H1B OPPORTUNITY

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis Health offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. The master templates for both represented and non-represented positions can be found here.

• High quality and low-cost medical plans to choose from to fit your family’s needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Maternity, Paternity, Family & Medical Leave
• 14 paid Holidays annually
• Vacation/Paid Time Off
• Sick Leave with unlimited accrual
• Continuing Education (CE) allowance and Education Reimbursement Program
• Access to free professional development courses and learning opportunities for personal and professional growth
• Wellness and on-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, disability, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistant for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here
• UC Davis cares about building a community, which is why we provide resources to enhance diversity, equity and inclusion as well as Employee Resource Groups (ERGs) to support our staff

Special Requirements

• This position is a critical position and subject to a background check. Employment is contingent upon successful completion of background investigation including criminal history and identity checks.
• As a condition of employment, you will be required to comply with the University of California Policy on Vaccination Programs, as may be amended or revised from time to time. Federal, state, or local public health directives may impose additional requirements.

Diversity, Equity, Inclusion and Belonging

At UC Davis, we’re solving life’s most urgent challenges to bring a fuller, healthier, and more resilient world within reach. We grow from every challenge we take on and we don’t just maintain - we improve. We recognize that creating an inclusive and intellectually vibrant organization means understanding and valuing both our individual differences and our common ground. The most comprehensive solutions come from the most diverse minds, and you belong here.

As you consider joining UC Davis, please explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education, and our latest efforts to outgrow the expected. The University of California is an Equal Opportunity/Affirmative Action Employer advancing inclusive excellence. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, protected veteran status, or other protected categories covered by the UC nondiscrimination policy.

Because we want you to be seen, our recruiting process at UC Davis fosters authenticity, diversity, and inclusion. Studies have shown that some people may not apply to jobs unless they meet every single qualification. Each unique role at UC Davis has a set of requirements and you could be perfect for this role, or you could be perfect for the next role! Don’t meet all the requirements? We still encourage you to apply! #YouBelongHere