Director/Purchasing

Westmoreland County Community College is seeking qualified candidates for a Director/Purchasing position. This position is responsible for providing general oversight of all aspects of the purchasing function including supervision of staff and operations, short- and long-term planning, budgeting, contracts, leases, bidding and other administrative functions within the purchasing department.

The annual salary for this position is $67,839. We offer an excellent benefits package that includes:

• Comprehensive PPO Medical plan with minimal bi-weekly contributions
• Dental, Vision, Life and long-term disability benefits at no cost to the employee
• Generous paid time-off benefits including vacation, personal days, sick days, and paid holidays
• 403(b) Retirement Plan with a 10% employer contribution

**To be considered for this position, please submit an application directly on our applicant portal at https://employment.westmoreland.edu/.**

ESSENTIAL FUNCTIONS: JOB SPECIFIC

• Oversee the procurement of all goods, services, contracts, and leases.
• Oversee the college store, including inventory control, revenue over expense, product procurement and placement, college store staff, and create and monitor goals for the store.
• Oversee formal competitive bid process in accordance with College policy, analyze quotations, ensure adherence to technical specifications and verify selection of best vendors for awards.
• Ensure the purchasing policy and all other relevant policies are up-to-date and are followed.
• Analyze and evaluate specifications for purchases, projects and contracts; collaborate with colleagues; provide insight into new products and industry trends and make recommendations.
• Review, verify, and communicate information requested by Board of Trustees regarding purchasing department activity.
• Oversee the preparation and maintenance of accurate and up-to-date information for use in purchase order creation including web requisitions.
• Verify that adjustments with vendors, replacement of materials not meeting specifications, cancellation of orders and issuance of appropriate credits are handled appropriately.
• Engage in product research, compile and review information for the proper evaluation of rental and lease items/contracts before acquisition.
• Oversee reporting and tracking of grant-related purchases to ensure product criteria and grant deadlines are met.
• Prepare items such as resolutions and backgrounds that go to the board.
• Develop short and long term plans for the effective evaluation, placement and replacement of classroom and office furniture and equipment as well as inventory controls.
• Provide logistical planning, oversight and technical input regarding the evaluation, coordination and implementation of special projects.
• Update and maintain Purchasing Department web page that includes internal and external information to provide web access to all bid/quote specifications, current status, and related information.
• Review vendor invoices for accuracy while working closely with the Accounting department to resolve billing discrepancies.
• Periodically review, assess and update bidders list of qualified vendors, catalogs and reference files.
• Oversee a master list of vendor equipment maintenance contracts to ensure work is suitably performed and billed in accordance with terms of contract and renewal on a timely basis.
• Ensure construction project bids are in compliance with PA Department of Labor’s wage guidelines when applicable and successful bidders submit required payroll authorizations, certification and documentation.
• Ensure up-to-date, working knowledge of specialized purchasing contracts, e.g., PA state contract, COSTARS, PEPPM, Natural Gas, Security, etc. as well as various grant related requirements, e.g., Perkins, TAACCCT, etc.

ESSENTIAL FUNCTIONS: STANDARD TO THE ROLE

• Hire, mentor, supervise and complete annual performance evaluations for assigned staff.
• Develop and recommend operating and staffing budgets; assist in managing approved budgets.
• Develop and implement individual performance goals and objectives that align with the College’s strategic and institutional effectiveness plans.
• Collaborate with the Marketing and Communications department in the development and dissemination of various marketing initiatives for assigned programs as identified in the College’s strategic plan.
• Enhance professional knowledge by keeping abreast of emerging practices; monitor developing trends; integrate new technologies into assigned programs.
• Supervise report preparation and submission in compliance with applicable laws and other mandated reporting requirements.
• Establish and maintain a liaison with other educational institutions.
• Serve as a member of the President’s Council.
• Serve on the board finance and facilities committees.
• Perform job duties in accordance with College policies and procedures; and bargaining unit agreements as applicable.

REQUIREMENTS - EDUCATION/EXPERIENCE

• Bachelor’s Degree in a related field required. Master's degree preferred.
• Five to seven years of related purchasing experience required.
• Prior supervisory and management experience required.
• Experience in administering a Purchasing Card program required.
• Experience in administering electronic purchase requisitions, purchase orders, electronic signatures required.
• Prior work performance must have met or exceeded appropriate work standards in current and prior positions.
• Experience setting and monitoring sales goals preferred.
• Experience working with and supervising employees under labor contracts preferred.
• Related work experience in higher education preferred.

Westmoreland County Community College is an EEO/AA Employer

Job Type: Full-time

Pay: $67,839.00 per year

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Life insurance
• Paid time off
• Retirement plan
• Tuition reimbursement
• Vision insurance

Schedule:

• Day shift
• Monday to Friday

Work Location: Hybrid remote in Youngwood, PA 15697