Director Payroll

Payroll Director

The Payroll Director is responsible for the governance, accuracy and compliance of the payroll department and operations. Primary management control of payroll operations and business partnership. Primary contact for special payments and projects.

The Company is one of North America’s leading sales and marketing agencies specializing in outsourced sales, merchandising, category management and marketing services to manufacturers, suppliers and producers of food products and consumer packaged goods. The Company services a variety of trade channels including grocery, mass merchandise, specialty, convenience, drug, dollar, club, hardware, consumer electronics and home centers. We bridge the gap between manufacturers and retailers, providing consumers access to the best products available in the marketplace today.

Position Summary
The National Payroll Director is responsible for the governance, accuracy and compliance of the payroll department and operations. Primary management control of payroll operations and business partnership. Primary contact for special payments and projects.
Essential Job Duties and Responsibilities
• Primary contact for the organization’s payroll operations, payroll accounting, payroll tax filing reporting and escalated payroll issues.
• Responsible for payroll reconciliations of the biweekly and semimonthly payrolls to ensure SOX controls are maintained and stable.
• Coordinates special payments and adjustments and resolves payroll operations issues, and manage through process improvements.
• Monitors, assists and collaborate with the payroll teams on all payroll operations. Ensures accurate processing of organizational policies and procedures. Ensures Federal and State regulations to include Canada regulations.
• Maintains internal controls for the payroll operations and escalates system deficiencies. Contributes to maintaining and updating the payroll system and participates in testing, training and documentation.
• Contributes to maintaining and balances tax records, provides back up support for filing timely quarterly and annual state and federal returns and annual W2 forms.
• Ensure all areas of payroll are in compliance with company policy and federal/state regulations to include Canada regulations. Retain and research legal payroll matters and attend sessions to stay up to date on all payroll best practices. Ensure payroll operations remain up to date on all best practices.
• Primary contact for internal and external audits.
• Partner with business on changes, improvements and daily operations to ensure compliance and customer service.
• Maintain strong payroll operations and ensure payroll department meet customer service SLA’s.
• Manage payroll sites and ensure information is up to date. 

Supervisory Responsibilities

Direct Reports
- Hires, retains, trains, coaches, guides, directs, and develops direct reports using company-wide processes, tools and resources

Indirect Reports
- May delegate work of others and provide guidance, direction and mentoring to indirect reports

vel and/or Driving Requirements

-Travel and Driving is not an essential duty and function of this job
Minimum Qualifications: The following are the minimum job-related qualifications which an individual needs in order to successfully perform the essential duties and responsibilities of the job
Education Level: (Required) Bachelor's Degree or equivalent experience

Field of Study/Area of Experience:
- 10+ years of experience in payroll management and performing the complete payroll cycle, payroll tax filing (multistate) and supervisory experience.

Skills, Knowledge and Abilities
- Advanced Excel experience is preferred.
- Must have strong communication and organizational skills.
- Must have the ability to be confidential and above all give the best customer service.
- Must be able to multi-task and work independently.
- Accounting procedures and methods.
- Strong knowledge of payroll data processing by use of in-house ERP, such as Oracle, SAP, PeopleSoft.
- Strong knowledge of SAS payroll solutions, such as ADP, Ceridian, Paychex.
- CPP preferred.
- Member of Payroll Association preferred.

Environmental & Physical Requirements
Office / Sedentary Requirements
Incumbent must be able to perform the essential functions of the job. Work is performed primarily in an office environment. Typically requires the ability to sit for extended periods of time (66%+ each day), ability to hear the telephone, ability to enter data on a computer and may also require the ability to lift up to 10 pounds.
Continuously
-Work in an Office
-Sit
-Use Fingers, Hands and/or Arms for: Fine Manipulation (typing - keyboards/handhelds)
-Use Fingers, Hands and/or Arms for: Finger/Hand Grip/Grasping
-Use Fingers, Hands and/or Arms for: Repetitive Motion

Additional Information Regarding Advantage Solutions Job Duties and Job Descriptions
Job duties include additional responsibilities as assigned by one’s supervisor or other manager related to the position/department. This job description is meant to describe the general nature and level of work being performed; it is not intended to be construed as an exhaustive list of all responsibilities, duties and skills required for the position. The Company reserves the right at any time with or without notice to alter or change job responsibilities, reassign or transfer job position or assign additional job responsibilities, subject to applicable law. The Company shall provide reasonable accommodations of known disabilities to enable a qualified applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.

Any estimate, schedule, or guideline provided to associates in this job description or elsewhere in connection with their jobs is only intended to help describe job duties and for planning purposes. Regardless of any such estimate, schedule, or guideline, associates must always record all time worked for our company (which includes but is not limited to on-site work time in an assigned store, office, or other work location; required waiting time; administrative time; and work-related travel time).

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of associates so classified.

The Company is committed to providing equal opportunity in all employment practices without regard to age, race, color, national origin, sex, sexual orientation, religion, physical or mental disability, or any other category protected by law. As part of this commitment, the Company shall provide reasonable accommodations of known disabilities to enable an applicant or employee to apply for employment, perform the essential functions of the job, or enjoy the benefits and privileges of employment as required by the law.