Director Of Finance & Operations, Rivers Of Hope

Since 1989, Rivers of Hope (ROH) has ensured that adult and youth victims and survivors living in the midst of violence and crisis receive a rapid response and ongoing support to ensure long-term safety and independence. The organization serves residents of Sherburne and Wright Counties and is the primary provider of community advocacy and support services for victims and survivors of domestic violence in these communities.

The mission of Rivers of Hope is to provide a community coordinated response to end family violence through advocacy, education, and interagency collaboration.

Job Description and Reporting Relationships

The Director of Finance & Operations is responsible for financial management, business operations, and human resources. Reporting to the Executive Director, this key member of the team provides sound financial management advice, oversight and analysis, collaborates with the Executive Director, serves as staff liaison with the board finance and personnel committees, manages human resources, and administrative duties.

Key Duties and Responsibilities

Financial Management (60%)

· Manage and supervise all financial and accounting processes of the organization.

· Oversee payroll processes, including working with 3rd party payroll provider.

· Manage and oversee bank accounts and banking relationships.

· Administer the funds of the organization according to the approved budget and monitor the monthly cash flow of the organization.

· Prepare monthly financial statements for programs and the organization.

· In collaboration with the Executive Director, prepare and monitor the annual organizational budget, including presenting the information to the Finance Committee.

· Work with the development and program teams to develop and monitor budgets and other financial information.

· Monitor, analyze, and report on all aspects of the financial health of the organization.

· Review and improve internal controls, as well as financial policies and procedures, to ensure appropriate segregation of duties.

· Ensure the organization complies with pertinent financial regulations and partner expectations.

· Provide schedules and manage the annual financial audit and preparation of state and federal financial filings.

· Approve expenditures within the authority delegated by the Board.

· Proactively enforce fiscal policies, controls, and separation of duties to ensure sound fiscal practices in compliance with GAAP, OMB regulations, and funding requirements.

· Maintain accounts, ledgers, and reporting systems ensuring compliance with appropriate GAAP standards and regulatory requirements.

· Prepare and provide accurate and timely financial reporting and data analysis to appropriate internal and external stakeholders, including preparation of accounting schedules, reports, and financial statements on a monthly and ad hoc basis.

· Manage government and foundation grants including drawing funds, audits, and other finance-related tasks.

Organization Operations (30%)

· Manage the day-to-day operations of the organization, including establishing and implementing all operating procedures.

· Ensure quality relationships and business practices with vendors, including IT.

· Manage central office space, including space use planning and landlord relationships.

· Manage staff alongside the Executive Director.

· Oversee all yearly contracts, negotiations, and updates.

· Create policies and procedures for new initiatives and programs.

· Perform other duties as assigned

Human Resources (10%)

· Oversee recruitment, hiring, on-boarding, benefit administration, performance management, and personnel records for all staff.

· Ensure compliance and maintains confidentiality of all personnel issues.

· Determine staffing requirements for organizational management and program delivery.

· Oversee the implementation of all the human resources policies, procedures, and practices including the development of job descriptions for all staff.

· Recruit, interview and select staff that have the right technical and personal abilities to help further the organization’s mission.

· Performance management of all staff which includes monitoring the performance of staff on an on-going basis and conducting an annual performance review.

· Communicate regularly with the Board’s Personnel Committee in order to update polices and procedures of the organization.

· Maintain employee personnel records including benefit changes, payroll information, timesheets, leave requests, and other employee-related material.

· Serve as primary benefits contact for employees, benefits vendors, and third party administrators.

Minimum Education and Experience

· BA/BS in business, management, or finance.

· Two years previous finance or accounting experience in a non-profit organization required.

· Knowledge and understanding of nonprofit operating principles, practices, and procedures.

· Previous experience working in a finance or Operations capacity.

· Ability to develop specific systems and organizational tools in the area of Financial Management and Business Operations.

· Significant business/financial knowledge/experience; ability to deal competently with finances, budgeting, and reporting of expenditures.

· Ability to communicate effectively verbally, in writing, and in public speaking situations.

· Ability to interface and work effectively with partner organizations, staff, and volunteers.

· Knowledge of domestic abuse, sexual assault, child abuse, and women’s issues.

· People management experience required.

· Strong computer skills, including word processing and spreadsheet skills, database experience desirable.