Digitization & Document Delivery Specialist

About Stanford Libraries:

Stanford Libraries is a network of over 15 libraries with over 400 employees. We are committed to fueling the teaching, learning and research across Stanford by acquiring, stewarding, and making available a robust collection, currently in excess of 12 million items. Everyone in the organization plays a vital role in fulfilling that objective. Our dedication to discoverability and information management also has us engaged in dynamic global partnerships. We are constantly building and strengthening our organization, and we recognize striving for excellence is a marathon and not a sprint. We are constantly trying to strike the right pace, and admit there are times when we find ourselves at a fast jog. While we hope to always find candidates who fit within our organization, what we truly seek is someone who will add to our culture, our profession as well as the greater academic arena. We are invested in the success of our teams and the individuals who represent Stanford Libraries.

Stanford University Libraries is seeking a part-time Digitization & Document Delivery Specialist to join the Remote Storage Department, better known as SAL3. The Libraries values are rooted in a commitment of mutual respect, the idea that every member of the staff has something to contribute, and that learning is constant. We seek a team member who is ready to share their skills and perspectives.

About the Position:

Stanford Auxiliary Library 3 is a high-density, high efficiency, climate controlled, preservation warehouse located in Livermore, California. Operations at SAL3 revolve around processing new incoming books and boxes for long-term preservation storage as well as processing items that have been requested for use at a campus library (delivered via a daily delivery truck) or as scanned PDF’s that are delivered by email.

Under the supervision of the Assistant Head or the Head of SAL3, the Digitization & Document Delivery Specialist will perform the daily Scan-to-PDF services offered by SAL3 for Stanford University patrons. The Digitization & Document Delivery Specialist verifies citations in a variety of databases, identifies any existing electronic access to texts, interprets and applies copyright restrictions, and performs all document imaging activities such as scanning and posting documents electronically through specialized software.

Core Duties*:

• Provide basic reference assistance.
• Perform routing circulation functions, such as charges, discharges, and holds.
• Perform routine catalog maintenance, receiving, and/or copy cataloging.
• Compile basic container lists or indexes of archival materials.
• Perform a wide range of activities throughout a variety of digitization workflows for library materials.
• Collect and maintain library statistics; may produce reports for management.
• May be responsible for opening and closing activities.

* - Other duties may also be assigned

The job duties listed are typical examples of work performed by positions in this job classification and are not designed to contain or be interpreted as a comprehensive inventory of all duties, tasks, and responsibilities. Specific duties and responsibilities may vary depending on department or program needs without changing the general nature and scope of the job or level of responsibility. Employees may also perform other duties as assigned.

MINIMUM REQUIREMENTS

Education and Experience:

• Two-year college degree plus one or more years of experience in an academic library, or a combination of education and relevant experience.

Minimum Knowledge, Skills and Abilities:

• Demonstrated interpersonal and organizational skills.
• Ability to understand and communicate library policy.
• Ability to apply judgement in choosing procedures and evaluating alternatives.
• Ability to learn library operational skills.
• Basic leadership skills.

Other Relevant Knowledge, Skills, and Abilities May Include:

• Ability to use library content management database system software.
• Ability to use specialized overhead scanner and utilize several key library databases and software to digitize library materials.
• Tolerant of bright flash of scanner light and sound/pitch of document scanner.
• Visual acuity including color vision for scanning service.
• Ability to work in a cold storage unit where the climate is controlled at 50 degrees Fahrenheit and 38% humidity.

Physical Requirements:

• Constantly sit, perform desk-based computer tasks.
• Frequently twist/bend/stoop/squat, grasp lightly/fine manipulation, grasp forcefully, sort/file paperwork or parts, lift/carry/push/pull objects that weigh up to 10 pounds.
• Occasionally stand/walk, reach/work above shoulders, writing by hand.
• Rarely use a telephone, kneel/crawl, climb (ladders, scaffolds, or other), operate hand controls.
• Must be able to push and maneuver a fully-loaded cart weighing up to 650 pounds that requires initial push force up to 70 pounds.

* - Consistent with its obligations under the law, the University will provide reasonable accommodation to any employee with a disability who requires accommodation to perform the essential functions of his or her job.

Working Conditions:

• May work in confined spaces and at heights 4-10 feet; be exposed to dust and mold; work extended hours, evenings and weekends.

Work Standards:

• Interpersonal Skills: Demonstrates the ability to work well with Stanford colleagues and clients and with external organizations.
• Promote Culture of Safety: Demonstrates commitment to personal responsibility and value for safety; communicates safety concerns; uses and promotes safe behaviors based on training and lessons learned.
• Subject to and expected to comply with all applicable University policies and procedures, including but not limited to the personnel policies and other policies found in the University's Administrative Guide, http://adminguide.stanford.edu.

Stanford is an equal employment opportunity and affirmative action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law. Stanford welcomes applications from all who would bring additional dimensions to the University’s research, teaching and clinical missions.

We believe Stanford’s future success will be shaped by the diverse perspectives, unique experiences, and inclusive culture of its community.

Why Stanford is for You:

Imagine a world without search engines or social platforms. Consider lives saved through first-ever organ transplants and research to cure illnesses. Stanford University has revolutionized the way we live and enrich the world. Supporting this mission is our diverse and dedicated 17,000 staff. We seek talent driven to impact the future of our legacy. Our culture and unique perks empower you with:

• Freedom to grow. We offer career development programs, tuition reimbursement, and course auditing. Join a TedTalk, watch a film screening, or listen to a renowned author or global leader speak.
• A caring culture. We provide superb retirement plans, generous time-off, and family care resources.
• A healthier you. Choose from hundreds of health or fitness classes at our world-class exercise facilities. We provide excellent health care benefits.
• Discovery and fun. Stroll through historic sculptures, trails, and museums.
• Enviable resources. Enjoy free commuter programs, ridesharing incentives, discounts and more.

Job Types: Part-time, Temporary

Pay: $22.00 per hour

Expected hours: 19 per week

Schedule:

• Day shift
• Monday to Friday
• No weekends

Education:

• Associate (Required)

Ability to Commute:

• Livermore, CA (Preferred)

Ability to Relocate:

• Livermore, CA: Relocate before starting work (Required)

Work Location: In person