Desk Project Assistant

Summary
The Desk Project Assistant will assist the Desk Project Manager by performing clerical duties and
ensuring that information delivered to Field Department is complete, accurate, and well organized. The
Desk Project Assistant provides necessary support for pipeline, active and warranty projects by taking
direct lead over various project aspects and work to oversee project goals, create and deliver reports
and analyze data from project execution.

Essential Duties and Responsibilities include the following. Other duties may be assigned.
1. Responsible for answering phones, filing, setting up and attending meetings, creating and
distributing meeting minutes and other duties as assigned to support the Field Department.
2. Implement and monitor programs as directed by management and see the programs through to
completion.
3. Provide updates to senior management through memorandums, emails, phone calls, and/or
presentations.
4. Maintains and builds working relationships with subcontractors, suppliers, architects, engineers,
and clients to ensure top-notch customer service and satisfaction.
5. Completion and distribution of permit applications and plan submittals to local municipalities.
6. Communication with local municipalities and vendors to procure and disseminate necessary
information to receive signed and sealed shop drawings and construction permit.
7. Keep customers fully informed of the preconstruction progress on their project and of any
significant technical problems/solutions and their effect on design and/or cost.
8. Work hand in hand with the Desk Project Manager, to ensure that the turnover of a project from
Preconstruction stage to the Operations stage is done properly with appropriate hand off
meetings and all information is transferred to the field operations team in a timely manner.
9. Oversee all aspects of construction projects from planning to implementation,
10. Negotiate with vendors and subcontractors to acquire cost-effective proposals for pipeline and
in-progress projects through bid invitations.
11. Communicate and coordinate with project inspectors, contractors, architects, engineers, city
and county officials and clients.
12. Draft work orders and subcontract agreements and distribute them for e-signature.
13. Daily communication with customers via phone, email, and Builder Trend once the project has
commenced.
14. Track the profitability of projects as needed.
15. Other duties as assigned.

Supervisory Responsibilities
This position does not have supervisory responsibilities.

Qualifications
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily.
The requirements listed below are representative of the knowledge, skill, and/or ability required.
Reasonable accommodations may be made to enable individuals with disabilities to perform the
essential functions.
● Represent the organization in a positive and professional manner at all times.
● Must be proficient in basic computer applications (Microsoft Office) and the capacity to learn
other software programs indigenous to the construction business environment.
● Participate in performance improvement and continuous quality improvement.
● Comply with all organizational policies and standards regarding ethical business.
● Must be able to multi-task while maintaining complex schedules and easily adapt to a fast-paced
environment.
● Excellent problem solving and interpersonal skills.
● Must have excellent communication skills, oral, and written.
● Strong organizational skills with attention to details.
● Capacity to work independently and as team player.
● Consistently report to work on time and in the appropriate attire.
● Maintain a clean and organized work area.
Training, Education and Licensure
● High school diploma or GED, Associates Degree preferred.
● Five (5) years relevant work experience.

Work Environment
This position operates in an office environment.

Physical Demands
The physical demands described here are representative of those that must be met by an employee to
successfully perform the essential functions of this job. Reasonable accommodations may be made to
enable individuals with disabilities to perform the essential functions.
While performing the duties of this mob, the employee is regularly required to sit; use hands to finger,
handle, or feel; reach with hands and arms and talk or hear. The employee is occasionally required to
stand; walk and stoop, kneel, crouch, or crawl. The employee must occasionally lift and/or move up to
25 pounds. Specific vision abilities required by this job include close vision and distance vision.

Benefits:

• Individual Coverage Health Reimbursement Arrangement (ICHRA) for Medical
• 401(k)
• Dental
• Vision
• Supplemental Insurance
• Employee Assistance Program
• 5 paid holidays per year (after introductory period)
• PTO after 1st year
• Employee Referral Program
• Mileage Reimbursement when traveling from one work site to another (not to and from place of residence).

EEO POLICY STATEMENT
Palmetto Renovations of Columbia, Inc. provides equal employment opportunity to all individuals
regardless of their race, color, creed, religion, gender, age, sexual orientation, national origin, disability,
veteran status, or any other characteristic protected by state, federal, or local law.

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