Design & Permit Administrative Assistant

We are looking for an experienced Admin with a proven history of success. The ideal candidate will possess excellent interpersonal and communication skills (both verbal and written), a strong customer service background, and an analytical mind.

Job Description:

• Act as the contact person in the office for the Design Team for obtaining documents, contact information, and general project related information.
• Provide administrative support to the Design Team throughout the lifecycle of a project.
• Obtain required construction documents and files needed to produce plans from clients.
• Track jurisdiction specific requirements and provide that information to the team.
• Submit permit packages via online systems, fax, or in person, if necessary, including permit tracking and correlation.
• Prepare payment and track payments for permits and plan review.
• Work closely with the municipalities on the status of permits and ensure they are processed in a timely manner.
• Maintain all company files relating to plan review applications, approvals, and permits.
• Updating information throughout all internal systems during project duration.
• Transmit documents between parties to ensure current revisions and changes are available to all parties.
• Plot plans and documents for field use or plan review.
• Scan plans and documents for recordkeeping purposes.
• Able to handle multiple projects fluidly.
• May perform basic administrative and clerical functions, which may include filing, copying, binding reports, simple typing, answering phone calls etc.

Skills:

• Microsoft Office and general computer experience.
• Procore experience is a plus.
• Experience in the construction industry is preferred but not necessary.
• Pro-active communicator and problem-solver.
• Strong attention to detail with a track record for accuracy.
• Motivated self-starter.
• Team player capable of working effectively with the Design Team and other departments.

Job Type: Full-time

Pay: $22.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday

Experience:

• Admin Assistant: 3 years (Preferred)

Ability to Commute:

• Norcross, GA 30093 (Required)

Work Location: In person