Deputy Municipal Clerk

This is to advise that the position Deputy Municipal Clerk now available in the Office of the Municipal Clerk. Job Description and Qualifications are as follows:

QUALIFICATIONS:

Knowledge of computer systems, operations, and applications; including but not limited to Microsoft applications.

Required to possess a driver’s license valid in New Jersey only if the operation of a vehicle, rather than employee mobility, is necessary to perform the essential duties of the position.

Ability to do typing and/or keyboard from varied types of copy. (50-60 words per minutes)

Ability to supervise the establishment and maintain of records and files, both electronic and hard copy

Ability to independently gather, compile, and report on data.

Ability to read, write, speak, understand, and communicate in English sufficiently to perform duties of this position.

Ability to understand, remember, and carry out oral and written directions.

Ability to complete assigned tasks and adhere to prescribed routines of various complexities with minimal supervision.

Ability to work effectively with associates, officials, and members of the public concerned with the work of the department.

Knowledge of office methods, practices, routines, machines, equipment, and of the internal organization after a period of training.

Ability to supervise, train, render written and oral instructions and suitable work assignments to personnel in work unit.

Ability to complete 5 Municipal Clerk pre-certification classes from Rutgers University College of Governmental Studies and obtain RMC certification.

Ability to maintain RMC certification through continuing education program courses.

Possession of RMC certification preferred.

SPECIFICATIONS:

Under the direction of the Municipal Clerk:

Attends of all Township Council meetings.

Collects, prepares, and scans all agenda materials, with scanning done by 4:30pm on the Friday before all Council meetings.

Timely (within 48 hrs) completion of all post-meeting follow up work including the certifying, scanning and emailing out approved resolutions to all Township departments for ‘next-day notice’ of Council actions taken.

Scans all fully executed shared service agreements and newly passed legislation, located on the Township- wide “P-drive” for an easily accessible employee reference tool.

Advertises all resolutions and/or ordinances requiring publication in the official newspaper, and logging of publication dates for press tracking/filing purposes.

Acts as Liaison to Planning Board of all Chapter 348 ordinances requiring approval before Council’s final adoption.

Certifies all bingo/raffle paperwork, taxicab and taxi company licenses, massage licenses and Social Affairs permits.

Certifies bill list invoices after each Council meeting.

Facilitates distribution of 63 districts’ election materials to board workers, visits 1/3 of polling places day of election, and troubleshoots any issues pertaining to Title 19.

Oversees daily operations of Clerk’s Office, while being available to address issues at front counter requiring assistance, including items requiring Clerk/Deputy Clerk signature and complaints from public requiring attention.

Assists in the handling of interoffice Personnel issues and annual employee evaluations.

Acts as Municipal Clerk in his or her absence, supervising department, running office operations and continuing all duties as assigned.

Note:

The examples of work for this title are for illustrative purposes only. A particular position using this title may not perform all duties listed in this job specification. Conversely, all duties performed on the job may not be listed.

Persons with mental or physical disabilities are eligible as long as they can perform the essential functions of the job after reasonable accommodation is made to their known limitations. If the accommodation cannot be made because it would cause the employer an undue hardship, such person may not be eligible.

Job Type: Full-time

Benefits:

• Dental insurance
• Employee assistance program
• Health insurance
• Paid time off
• Retirement plan

Work Location: In person