Deputy Clerk Specialist -Registry

Salary : $42,564.00 - $65,974.00 Annually
Location : Florence AZ 85132, AZ
Job Type: Full-Time
Job Number: 202200186
Department: Clerk of the Superior Court
Opening Date: 08/11/2022
Closing Date: Continuous
Description
Pinal County is growing FAST and undergoing so much positive change! We need passionate people to come join our team and help us make Pinal County the best place to live and work in the country!If you have never considered working in government, take a look at what we offer here at Pinal County; we invest in you and your future:

• A team of amazing people who are committed to making Pinal County a great place for its citizens and its employees
• Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From; Some with Zero Employee Premium Cost
• Dental and Vision Plans
• Telehealth
• Retirement Plans with Employer Contributions - Guaranteed Lifetime Benefit!
• Qualified Employer for the Public Service Loan Forgiveness Program through the Dept of Education
• Tuition Reimbursement Program
• Alternative Work Schedules
• Paid Vacation And Sick Leave
• Ten Paid Holidays
• Civil Service Leave
• Van Pool Options
• Short-Term Disability - Employer Paid
• Basic Life Insurance - Employer Paid
• Paid Sabbaticals After 15 Years of Continuous Service
• Flexible Spending Accounts for Dependent Care and Medical Expenses
• Employee Assistance Program & Wellness Program
• Suite of Voluntary Benefit Options including additional Life, Accident, Critical Illness and Cancer Insurance

Working at Pinal County is more than just a job, it's a career, it's a community, it's an investment in your future.
Read more about the position and see if it is a good match for you:
The hiring salary for this position is dependent upon experience, qualifications and position
funding; starting salaries above the first quartile require additional approval.
This is a registry intended to collect applications for current or future vacancies containing one or more positions.
This announcement may be closed as soon as a sufficient number of qualified applicants have applied.
Vacancies are available in the Clerk of Court's Satellite Offices in Apache Junction and Maricopa locations. Training occurs in the main Florence office
JOB SUMMARY
Under limited supervision, performs work of considerable difficulty in managing the customer service needs for the Clerk of the Superior Court and provides expert assistance with the processing of all court filings, legal documents, and payments made through the Superior Court Clerk's Office. The work is highly detailed, accuracy is critical, and requires comprehensive knowledge of various court filings and proceedings and a mastery of all related processes. This position is expert level and exercises a high level of independent decision-making and autonomy. Performs duties of Deputy Clerk, Seniors and Deputy Clerks as needed. May perform duties of a supervisor as back-up. Manages all non-judicial operations required by the Court by state statute, rule, administrative order, etc., and is responsible for comprehensive, high quality, timely customer interface, which includes public, attorneys and other court personnel, and with other judicial offices and staff. This level is differentiated from other roles in the Clerk of the Superior Court by the degree of independent judgment and considerable level of expertise, experience, and demonstrated customer service competency required to perform the duties accurately and effectively.
Example of Duties
Work in this classification requires an individual to be able to perform the essential job functions satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the primary classification functions herein described. Since every duty associated with this classification may not be described herein, employees may be required to perform duties not specifically spelled out in this classification description, but which may be reasonably considered to be incidental in the performing of their duties just as though they were actually written out in this description.
TYPICAL CLASSIFICATION ESSENTIAL DUTIES:

• Assist customers, attorneys, and county and government agencies with court filings.
• Manage customer service needs at the service window, over the phone or electronically.
• Accept, process and receipt filing fees, court payments, and fines ensuring financial accuracy and adherence to judicial order(s)
• Issue marriage licenses, warrants, writs and subpoenas.
• Processes new and existing case filings by mail, or electronically, for all case types in the Superior Court. Case types include Adoption, Civil, Criminal, Family Law, Guardianship/Conservatorship, Juvenile Delinquency, Juvenile Dependency, Juvenile Emancipation, Lower Court Appeals, Mental Health, Probate, Protective Orders and Severance cases.
• Research and answer complex inquiries and conduct legal research that may require extensive review and be complex in nature.
• Maintain a comprehensive working knowledge of and meet all requirements for accepting and processing all submitted case type filings.
• Perform efficient and effective mutli-disciplinary case management in a variety of court case proceedings and fillings.
• Perform work in a high pace and dynamic office setting that requires adaptability depending on customer needs and demands.
• Draft correspondence providing necessary information and guidance for court customers.
• Enter data from all cases and/or filings into the case management system, and maintain the Office procedure manual for all case type filings for accurate processing.
• Maintain knowledge of current filing fees, judicial assignments, hearing dates and times for all areas of the Superior Court; manage processes consistent with the information and share information upon request.
• Maintain knowledge of and adhere to Rules of Civil and Criminal Procedure, Arizona Rules of Family Law Procedure, and Local Rules for Pinal County.
• Possess in-depth knowledge of the duties performed in all the various departments within the Clerk of Superior Court.
• Accurately apply knowledge of codes and required routing of all filed documents for all areas of Superior Court.
• Prepare and/or receive certified, exemplified, and authenticated copies of court documents.
• Create and draft policy and procedure upon request.
• Answer complex questions and provide information and tools to promote positive learning and thinking and positive customer interaction.
• Lead, train and mentor other Clerks.
• May assist Court Supervisor in daily duties.
• Demonstrate an understanding of and consistently, follow all Pinal County policies and procedures.
• Manage the financial transactions for customers of the Court. Adhere to minimum accounting standards and maintain and handle daily cash drawer.
• Promote and adhere to the workplace values of accountability, commitment, and teamwork to help enrich lives beyond expectation.
• Maintain absolute confidentiality of work-related issues, customer records and restricted County information.
• Perform other related duties as required.

POSITION SPECIFIC DUTIES:

• None.

Minimum Requirements
MINIMUM REQUIREMENTS TO PERFORM WORK: •

• High school diploma or GED equivalent.
• Five years (5) progressively responsible experience as a Clerk of the Superior Court.
• Or, an equivalent combination of relevant education, and progressively responsible court service, justice system support, legal, and/or administrative experience, with at least one year experience in a Superior Court..

PREFERRED QUALIFICATIONS:•

• Five years progressively responsible experience as a Clerk in a Superior Court with at least two years performing in a lead/senior role.
• Three (3) years progressively responsible experience as a Deputy Clerk of the Superior Court or equivalent court service related experience.
• Or, an equivalent combination of relevant education, and progressively responsible court service, justice system support, legal, and/or administrative experience, with at least one year experience in a Superior Court.

Supplemental Information
Knowledge, Skills and Abilities:

• Knowledge of Business English, spelling, and arithmetic.
• Knowledge of clerical and office practices and procedures.
• Knowledge of clerical and automated court case management systems.
• Knowledge of modern office practices, procedures, and equipment.
• Knowledge of legal terminology and business English.
• Knowledge of procedures, guidelines, and statutory requirements that govern duties of court clerks.
• Skill in multitasking and performing a variety tasks.
• Skill in deescalating and resolving customer concerns and issues.
• Skill in using data processing systems and other office equipment and machines.
• Ability to work in a dynamic work place that can be demanding and high pace.
• Ability to provide positive communication and assist customers with tact.
• Ability to lead and train others.
• Ability to understand and apply local rules, administrative directives, court rules and Arizona Revised Statutes.
• Ability to maintain confidentiality of court matters.
• Ability to establish and maintain effective working relationships with employees, other agencies, and the public.
• Ability to follow written and verbal instructions.
• Ability to communicate effectively orally and in writing.

PHYSICAL DEMANDS:
The work is light and requires exerting up to 20 pounds of force occasionally, and/or up to 10 pounds of force to move objects. The work also requires the ability to finger, feel, grasp, handle, reach, perform repetitive motion, kneel, lift, hear, speak, stand, walk, and demonstrate mental and visual acuity.
WORK ENVIRONMENT:
Work is performed in a high pace and dynamic environment that requires the ability to be sensitive to change and responsive to changing goals, priorities, and needs.
Pinal County offers some of the best benefits in Arizona! We offer a wide range of employee benefits. You can details about our organizations benefit program or you can review the list below:

• Variety of Top Tier Affordable Medical Plans - Six Different Medical Plans to Choose From; Some with Zero Employee Premium Cost
• Dental and Vision Plans
• Telehealth
• Retirement Plans with Employer Contributions - Guaranteed Lifetime Benefit!
• Qualified Employer for the Public Service Loan Forgiveness Program through the Department of Education
• Tuition Reimbursement Program
• Alternative Work Schedules
• Paid Vacation And Sick Leave
• Ten Paid Holidays
• Civil Service Leave
• Van Pool Options
• Short-Term Disability - Employer Paid
• Basic Life Insurance - Employer Paid
• Paid Sabbaticals After 15 Years of Continuous Service
• Flexible Spending Accounts for Dependent Care and Medical Expenses
• Employee Assistance Program & Wellness Program
• Suite of Voluntary Benefit Options including additional Life, Accident, Critical Illness and Cancer Insurance