Department Of Emergency Management Coordinator - Earthquake (Open And Promotional)

Salary : $93,184.00 - $116,480.00 Annually
Location : County of San Mateo, CA
Job Type: Full-Time
Job Number: Q002N
Department:Department of Emergency Management
Opening Date: 11/28/2023
Closing Date: 12/28/2023 11:59 PM Pacific
Description
The County of San Mateo's Department of Emergency Management (DEM) is accepting applications from dedicated individuals for the position of Department of Emergency Management Coordinator, with a specialization in earthquake preparedness and response.
Under general direction, DEM Coordinators design, plan, coordinate, implement, review, and evaluate a designated program within DEM such as community preparedness, mitigation and recovery planning, public outreach, or training and education. In addition, the DEM Coordinators participate in the Duty Officer rotations and perform related duties as assigned. The DEM Coordinators also address diverse and varying tasks to ensure the County is prepared to respond to any event, including participating in a weekly on-call rotation, maintaining 24-hour readiness, and responding to the field for local level incidents.
The Department of Emergency Management is responsible for alerting and notifying appropriate agencies within the county's 20 cities when disaster strikes, coordinating all agencies that respond, ensuring resources are available and mobilized in times of disaster, developing plans and procedures in response to and recovery from disasters, and developing and providing preparedness materials for our residents.
To learn more about the Department of Emergency Management please visit: https://www.smcgov.org/ceo/department-emergency-management.
Because of the addition of two new positions in the department, there are currently four DEM Coordinator vacancies, one for a DEM Coordinator specializing in technology, one for a DEM Coordinator specializing in GIS, and two for DEM Coordinators specializing in earthquake preparedness and response.
Each of these specialized positions has its own recruitment, and each recruitment is currently active.
This recruitment is for a DEM Coordinator specializing in earthquake preparedness and response.
The DEM Earthquake Coordinator will:

• Write plans and modify and maintain the Multi-Jurisdictional Hazard Mitigation Plan and the County Operational Area Recovery Plan.
• Perform gap analyses on County plans and recommend methods for closing observed gaps; and develop and implement improvement plans following exercises or activations.
• Contribute to Threat and Hazard Identification and Risk Assessment (THIRA), such as developing plans relating to the county's potential exposure to hazards and risks.
• Work with other jurisdictions and the county in the implementation and mitigation strategies outlined in the plan.
• Assist with training and exercises related to mitigation and recovery plans.

The DEM Earthquake Coordinator will have familiarity with:

• Principles, practices, procedures, purposes, scopes, and techniques of various phases of Emergency preparedness, response, and recovery planning and plan-writing.
• Techniques of administrative analysis, strategic planning, resource allocation, system analysis, needs analysis, and process improvement.
• Statistical and research methods and the sources of information and data related to Emergency Management.
• Emergency services administration, program development. and evaluation.
• Business continuity standards and best practices.
• FEMA's National Incident Management System (NIMS), the Incident Command System (ICS); and the State Emergency Management System (SEMS).
• Strategies for major disaster and/or emergency preparedness planning.
• Typical office technology and other relevant computer program applications; and technology trends and techniques in the areas of Emergency and disaster preparedness, response, relief, and recovery.

The ideal candidate will have experience:

• Researching and analyzing best practices in the field of disaster and emergency planning; assessing opportunities for improvement; and making recommendations for the implementation of improvements.
• Determining program objectives, curriculum, and activities; coordinating with county, city, special districts, educational institutions, and other public agencies participating in the Operational Area's disaster responses; evaluating program effectiveness to improve methods and outcomes; ensuring program goals and objectives are accomplished; and developing reports on program effectiveness.
• Evaluating exercise and/or actual emergency response results to improve future response procedures; and assisting in analyzing and problem solving operational and administrative procedures.
• Developing, writing, and publishing operating manuals, technical reports, training materials, and operational support documents which may be disseminated to other organizations; and maintaining business continuity planning tools, record keeping systems, and databases.
• Preparing, reviewing, and analyzing detailed reports, presentation materials, and other professional documents.
• Engaging with the public and stakeholder organizations to identify and develop effective outreach strategies and community resources to disseminate program information.
• Coordinating with various public and private agencies and officials to encourage active participation in disaster preparedness planning; advising other County departments, public agencies, and community groups of the needs and concerns of the public related to disaster preparedness.
• Acting as a liaison between federal, state, and local agencies, and providing technical assistance with operational area emergency and disaster preparedness plans, mitigation, response, and recovery.

The ideal candidate will also have excellent written communication skills including experience in proposal, report, and grant writing; strong computer skills and a knowledge of a variety of software programs; and a proven ability to work with a wide variety of disciplines including police, fire, and emergency medical personnel in the field and in the office.
NOTE: The eligible list generated from this recruitment will be used to fill this current vacancy and could be used to fill future classified, unclassified, limited term, and extra-help vacancies.
Examples Of Duties
In addition to the duties listed above, duties may also include, but are not limited, to the following:

• Liaise between County personnel and stakeholders to facilitate implementation of Emergency Management programs.
• Maintain Emergency Operations Center (EOC) functionality through resourcing, training on, and developing best practices.
• Support situational awareness in coordination with State and Federal Agencies.
• Facilitate planning meetings with County personnel and stakeholders to develop comprehensive all-hazards emergency plans and provide input to all-hazards planning for the unincorporated areas of San Mateo County.
• Represent the Department at stakeholder meetings, tabling functions, and public facing events.
• Review and update Operational Area Plans on a regular and routine basis.
• Adapt Emergency Plans to changing parameters as outlined by State and Federal stakeholders.
• Maintain inventory and asset control through tagging, typing, and tracking resources; provide semi-annual audits of physical equipment, inventory, and nonphysical assets and reconcile any discrepancies, dispositions, or deficiencies; and administrate Inventory Management Software.
• Schedule maintenance of County vehicles through the County motor pool.
• Administer grants and grant programs to ensure financial accountability.
• Act as a system administrator for the alert and warning emergency notifications tool.
• Conduct after-action reports to identify areas of strengths and areas for improvement.
• Identify local at-risk areas and develop materials best suited for communicating with populations at risk; and compile data and prepare program papers and progress reports for the jurisdictions served.
• Develop, review, and update detailed standard operating procedures, checklists, and resource documents.
• Assist in the planning and presentation of exercises, drills, and emergency services training programs for municipal employees and other related individuals and agencies.
• Work cooperatively with other office staff on area-wide projects and training programs.
• Perform related duties as assigned.

Qualifications
Education and Experience:
Any combination of education and experience that would likely provide the required knowledge, skills and abilities is qualifying. A typical way to qualify is:

• Education: Bachelor's degree from an accredited college or university in business, public administration, Emergency Management, or related disciplines.
• Experience: One year of experience having responsibility for assisting in program planning, development, and budgeting in a public, military, or private organization, preferably related to emergency/disaster planning and management.

Ideal candidates possess a master's degree in public administration, Emergency Management, crisis communication, security studies, or a related field, and will have experience in the area of earthquake preparedness and response.
Knowledge of:

• Modern methods of organization, planning, management, and supervision.
• Basic federal, state, and local emergency services organizations, programs, and objectives.
• Principles of staff training and development.
• Emergency preparedness for natural and human caused disasters, such as earthquakes, hazardous materials, civil defense, and floods.
• Effective written communication, including the preparation of clear and concise reports, documentation, and revisions to procedures and plans.
• Moderate level of proficiency in utilizing standard computer applications, including but not limited to word processing, spreadsheet software, PowerPoint, and email communication.

Skill/Ability to:

• Deal cooperatively and effectively with a wide range of individuals and groups.
• Analyze administrative problems and conduct studies in disaster planning.
• Be self-directed in terms of project identification and development.
• Write and speak effectively.
• Maintain subject matter expertise of planning and the logistics of specific functions.
• Prepare technical reports, records, and other documents related to emergency planning/management.
• Provide operational oversight to a field location or staging area.
• Provide operational oversight to contractor or vendor.

Application/Examination
Open and Promotional. Anyone may apply. Current County of San Mateo employees with at least six months (1040 hours) of continuous service in a classified regular, probationary, SEIU or AFSCME represented extra-help/term, or Confidential or Management extra-help/term position prior to the final filing date will receive five points added to their final passing score on this examination.
The examination process will consist of an application screening (weight: pass/fail) based on the candidates' application and responses to the supplemental questions. Candidates who pass the application screening will be invited to a panel interview (weight: 100%). All examinations will be given in San Mateo County, California, and applicants must participate at their own expense.
Depending on the number of applicants, an application appraisal of education and experience may be used in place of other examinations or further evaluation of work experience may be conducted to group applicants by level of qualification. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the examination.
IMPORTANT: Applications for this position will only be accepted online. If you are currently on the County's website, you may click the "Apply" button. If you are not on the County's website, please go to https://jobs.smcgov.org/ to apply.
In addition to completing the online County Employment Application Form and responding to the Supplemental Questionnaire, applicants must attach a resume and cover letter to the application. The cover letter should be less than two pages and should articulate your suitability for the position and emphasize how your skills and experiences align with the requirements outlined in the position description.
Online applications must be received electronically by the Human Resources Department before midnight on the final filing date.
TENTATIVE RECRUITMENT SCHEDULE
Final Filing Date: December 29, 2023, at 11:59 PM
Application Screening: January 4, 2024
Panel Interviews: January 16 and/or 17, 2024
San Mateo County is centrally located between San Francisco, San Jose, and the East Bay. With over 750,000 residents, San Mateo is one of the largest and most diverse counties in California and serves a multitude of culturally, ethnically, and linguistically diverse communities. The County of San Mateo, as an employer, is committed to advancing equity to ensure all employees are welcomed in a safe and inclusive environment. The County seeks to hire, support, and retain employees who reflect our diverse community. We encourage applicants with diverse backgrounds and lived experiences to apply. Eighty percent of employees surveyed stated that they would recommend the County as a great place to work. The County of San Mateo is an equal opportunity employer committed to fostering diversity, equity, and inclusion at all levels.
HR Contact: Chet Overstreet (11282023) (Department of Emergency Management Coordinator - Q002)
Please visit for a complete listing of all benefits for this classification.
Benefits are offered to eligible employees of the County of San Mateo. All benefits are subject to change.
NOTE: Employees hired on or after January 1, 2013 may be subject to new Pension Ref...