Emergency Management Coordinator

Salary : $71,344.00 - $100,484.80 Annually
Location : Moreno Valley, CA
Job Type: Professional Administrative Management
Job Number: 2022-00181
Department: Fire Department
Division:Emergency Management & Volunteer Services
Opening Date: 11/15/2023
Closing Date: 12/8/2023 5:00 PM Pacific
Description
Emergency Management Coordinator
Mitigation - Preparation - Response - Recovery
Apply today to join the Office of Emergency Management
with the City of Moreno Valley!
A 6% base increase is scheduled for the first full pay period after July 1, 2024
*** This recruitment will establish an eligibility list for vacancies that arise in the next 6 months ***
GENERAL PURPOSE
Under general supervision, performs assigned administrative, Emergency Management and other activities in support of City and departmental activities, functions, and programs; and performs related duties as assigned. Assists in the daily operations of the Citywide Disaster Services program; coordinates and conducts training in the areas of CPR, First Aid, Automated External Defibrillators (AED); provides instruction and program coordination for the Community Emergency Response Team (CERT) and LISTOS programs; aides in the daily program coordination for State Homeland Security Grant Program (SHSGP) and Emergency management Performance Grant (EMPG) activities and documentation; program coordination for Emergency Response Force volunteer program; conduct and report volunteer application screenings.
DISTINGUISHING CHARACTERISTICS
Emergency Management Coordinators perform professional Emergency Management functions within each of the four phases of Emergency Management: mitigation, preparation, response, and recovery. Duties range from routine to moderately difficult, and incumbents may also assist others in performing related work. All duties are in support of department functions, programs, goals, and objectives. As experience is gained, more difficult duties are assigned and performed with greater independence. Incumbents are expected to exercise judgment in applying Emergency Management standards and/or analytical techniques.
ABOUT THE DEPARTMENT
The Moreno Valley Fire Department is the primary response agency for fires, emergency medical service, hazardous materials incidents, traffic accidents, terrorist acts, catastrophic weather events, and technical rescues for the City of Moreno Valley. The Fire Department also provides a full range of fire prevention services including public education, code enforcement, plan check and inspection services for new and existing construction, and fire investigation. Additionally, the City's Office of Emergency Management is located within the Fire Department allowing for a well-coordinated response to both natural and man-made disasters. The Moreno Valley Fire Department is part of the CALFIRE / Riverside County Fire Department's regional, integrated, cooperative fire protection organization.
For more information about the department, please click
ABOUT THE DIVISION
The Fire Department's Office of Emergency Management and Volunteer Services is responsible for minimizing the impact of natural and man-made disasters by establishing readiness through city-wide prevention, preparedness, response, recovery and mitigation. This includes coordinating and conducting drills for the City's Emergency Operations Center (EOC) as well as providing a wide variety of training to both employees including Community Emergency Response Team (CERT) training, Terrorism Awareness training, and emergency preparedness training.
For more information about the division, please click
THE SELECTION PROCESS
Applicants possessing the MOST DESIRABLE qualifications at each level, based on a screening of required application materials, including the completed Supplemental Questionnaire, will be invited to continue in the selection process.
The City of Moreno Valley prioritizes and is committed to continuously providing a workplace where equal employment opportunity is afforded to all people.
Examples of Duties
ESSENTIAL DUTIES AND RESPONSIBILITIES
The duties listed below are intended only as illustrations of the various types of work that may be performed. The omission of specific statements of duties does not exclude them from the position if the work is similar, related or a logical assignment to this class.

1. Performs analytical and administrative assignments such as preparation or maintenance of department or division budgets, grant budgets; prepare and process purchase orders, credit cards, and other financial payments or processes; order equipment and supplies for various programs, projects, or office.
2. Responsible for Community Emergency Response Team (CERT) and/or Listos program coordination, oversight, and maintenance. Administer program in accordance with pre-established federal, state, county, and local guidelines, rules, and regulations. Coordinate all program elements to include room coordination, material preparation, course instruction, logistics support, and course documentation. Abide by all grant guidance requirements to include maintenance and submission of reimbursement documents annually, quarterly, monthly to include timekeeping/payroll records, tracking of program management-related activities, program outreach efforts, and other training conduct materials such as agenda's, sign in sheet's, etc.
3. Instruct employee and/or community First Aid/CPR, CERT, Listos, fire extinguisher, emergency operations and other emergency-related training courses; coordinate and conduct community outreach by way of fairs, safety expos, citywide planned events, etc.
4. Conduct research, analyze data, and drafts policy and procedure documents to address identified needs and issues; drafts associated communications materials for review; prepares staff reports and exhibits for City Council in accordance with established procedures.
5. Emergency Response Force (ERF) volunteer program management to include recruitment, onboarding, and program oversight and coordination; maintain standard operating procedures; conduct periodic planning meetings and maintain documentation such as agendas and minutes; maintain confidential volunteer records; provide oversight of volunteers during emergency response or planned events; train volunteers to appropriate levels.
6. Assist in planning, conduct, review, and documentation of emergency operations drills, exercises, and workshops; support emergency operations planning, response, and recovery efforts as identified.
7. Compiles materials, research problems and complaints and responds to requests for information; provides information to internal and external customers; may attend internal or external coordination meetings.
8. Coordinate citywide volunteer application processing to include maintaining documentation, conducting fingerprint scans, receiving and processing results to appropriate departments; serve as Custodian of Record; assist in coordination of volunteer recognition program.
9. Serve as program coordinator for citywide safety program to include annual city facility evacuations, employee training coordination, safety monitors, and maintaining training records,
10. Ensures Division vehicles are properly stocked and ready for use; ensure cleanliness and fuel levels of vehicles are maintained; coordinate necessary preventative or other maintenance with fleet services.

OTHER DUTIES

1. Develops and utilizes spreadsheets, databases, and other computer applications to assist with assigned studies, projects and reports.
2. Conduct monthly internal and external radio checks; coordinate necessary repairs and reporting.
3. May provide work direction and guidance to office support and/or temporary staff.
4. Respond to the Emergency Operations Center and/or emergency incidents as back-up to the Division Manager if requested; may serve on on-call basis when an actual or potential emergency or disaster is occurring or when requested.
5. Aide in development of marketing, notification, education, or other materials.
6. Performs a variety of special projects as assigned.

Typical Qualifications
Knowledge of:

1. Community Emergency Response Team (CERT), Listos, First Aid/CPR, Stop the Bleed, and other emergency-related curriculum.
2. Principles, practices and methods of administrative, organizational, financial and procedural analysis.
3. Uses and operations of computers and standard business software.
4. Basic principles and practices of public administration.
5. Principles, practices and methods of municipal budget development and management.
6. Federal, state and local laws, regulations and court decisions applicable to assigned areas of responsibility.
7. Basic research methods and analysis techniques.
8. Principles and practices of sound business communication.

Ability to:

1. Instruct students in assigned curriculum effectively and appropriately.
2. Analyze administrative, operational, procedural, organizational, and financial problems, evaluate alternatives, and reach sound, logical, fact-based conclusions.
3. Collect, evaluate, and interpret data, either in statistical or narrative form.
4. Analyze, interpret, explain, and apply relevant laws, regulations, ordinances and policies
5. Prepare clear, concise, and comprehensive reports, correspondence and other documents appropriate to the audience.
6. Communicate effectively, orally and in writing.
7. Maintain files, records, and documentation.
8. Exercise independent judgment and initiative within established guidelines.
9. Establish and maintain effective working relationships with department managers and staff, staff of other departments, representatives of other governmental agencies, developers, consultants, property owners, the public and others encountered in the course of work.

Education, Training and Experience:
A typical way of obtaining the knowledge, skills and abilities outlined above is graduation from a college or university with a major in business administration, Emergency Management, or a related field OR, equivalent related work experience; AND
A minimum one (1) year of professional experience performing functions within one or more of the four Emergency Management phases: mitigation, preparation, response, or recovery.
One (1) year of experience teaching or instructing courses is desired.
One (1) year of experience working in an emergency operations center or similar capacity is preferred.
Licenses; Certificates; Special Requirements:
A valid California driver's license and the ability to maintain insurability under the City's vehicle insurance policy.
Supplemental Information
Physical And Mental Demands
The physical and mental demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this class. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Physical Demands
While performing the duties of this job, employees are regularly required to sit; talk or hear, both in person and by telephone; use hands to finger, handle and feel computers and standard business equipment; reach and lift with hands and arms. The employee is frequently required to stand and walk for long periods, including periods beyond a normal workday.. The employee is required to bend, squat, reach, lift up to 50 lbs., and complete accurate chest compressions for First Aid instruction or in a real-world emergency. Vision abilities are required for this position.
Mental Demands
While performing the duties of this class, incumbents are regularly required to use written and oral communication skills; read and interpret data, information and documents; analyze and solve problems; employ critical thinking; observe and interpret people and situations; use math and mathematical reasoning; learn and apply new information or skills; perform highly detailed work under changing, intensive deadlines, on multiple concurrent tasks; work with constant interruptions; and interact with all levels of management, employees, the public and others encountered in the course of work.
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this class. In some cases, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee works under various conditions both within the office environment and at various offsite locations; position requires employee to work with the public, officials, individuals, and businesses. Employee may also be required to respond and work within the Emergency Operations Center under stressful and time-sensitive disaster conditions.
BENEFITS: For an overview of the City of Moreno Valley's excellent benefit offerings, please click the following link:
SELECTION PROCESS: Following an administrative review of each application, only the most qualified applicants will be invited to an oral interview and/or testing. The successful candidate will be required to pass a medical examination, and to submit original documentation to establish both work authorization and identity (per the Immigration Reform and Control Act of 1986). Criminal background investigations will be conducted, and, in accordance with our Drug Free Workplace Policy, a Drug Screening Test will be required.
The City of Moreno Valley is an EQUAL OPPORTUNITY EMPLOYER. For further information regarding this position, contact the Human Resources Department at (951) 413-3045.
The provisions of this job announcement do not constitute an expressed or implied contract.
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