Department Administrator New Opportunity

Benefits:

• 401(k)
• 401(k) matching
• Bonus based on performance
• Company parties
• Competitive salary
• Dental insurance
• Flexible schedule
• Health insurance
• Opportunity for advancement
• Paid time off
• Training & development
• Vision insurance

Minnesota Millwork & Fixture is the industry leader with over 30 years of experience serving the hospitality, restaurant, entertainment, and retail sectors. MMF has been named Vendor of the Year for 2 national restaurant chains in 2019 and 2023! We manufacture commercial casework, millwork, tables, bar tops, and upholstered seating. We design and build custom products for restaurants, banks, clinics, and hotels.
We offer a competitive salary and benefits package that includes:

• Growing company with opportunity for advancement
• A culture that encourages our #1 value - employee satisfaction
• Monthly lunches, great people, summer grilling, and annual family events
• Bi-monthly safety meetings
• Employee 401k with company match of 5%! Fitness reimbursement.
• Health, dental, and vision benefit packages available as well as short term disability
• 100% company sponsored life insurance & AD&D plan
• Opportunities for bonuses
• We operate on core hours, so start and end times are flexible but consistent based on individual needs. Most core hours are M-Th 7:30a-5:00p, Fridays until noon.

You will immediately notice that you don't just receive a paycheck for your hard work! Our #1 value is employee satisfaction and that is shown in a number of ways from making sure you never stop learning to internal growth opportunities. We are committed to every person that we hire, and rely on employee voices for our success.
We are seeking an experienced Department Administratorfor our New Business Development department. If you love helping others, and wearing multiple hats, this is the job for you! This candidate should add value to the organization and mesh with our dynamic, creative, and hardworking team. To be successful, you must be a team player, software guru, a quick thinker, and willing to do whatever it takes to get the job done to satisfy our customers.
Job Summary: This role provides support to Account Managers by assisting with general administrative tasks, updating project schedules, and performing other project-related tasks as directed.
Required Skills/Abilities:

• General administrative support
  • Phone answering and light office tasks
• Account Management
  • Work directly with account manager to keep customers and departments informed of details and changes.
• Receive, review and input customer orders, process work orders and shipping paperwork, process deposit, production and final invoices.
• Organizational tasks as required by department manager including project updates, maintenance of project milestones/calendar, work with internal departments to assure on time delivery.
• Excellent customer service skills, sales skills a plus!
• Handle logistics for shipments as needed; contact carriers, create bills of ladings; communicate with the shipping department.
• Shipping Paper Work
  • Maintain Shipping Schedule with current ship dates
  • Create online UPS and LTL shipments
    • Print labels, BOLs, and updated ship tickets
• Work in conjunction with other departments to update Dock Matrix and keep current.
• Create and print ship tickets and BOLs.
• This is just a general list, the ability to anticipate other needs, and jump in where needed will be required!

Education and Experience (preferred):

• 2 - 5 years in customer service.
• 2 - 5 years in project management, office administration, accounting, or other relatable field.
• Must be able to manage multiple tasks and have excellent follow up skills.
• Ability to work and communicate effectively with a wide range of co-workers in a polite, courteous, and cooperative manner.
• Proficient in Microsoft Office and general computer software.
• Knowledge of terminology related to the procurement, shipment, and delivery of items.
• Demonstrate excellence in customer service skills
• Excellent analytical skills.
• Proactive NOT reactive.
• Strong organizational and interpersonal skills.
• Ability to work both independently and within a team environment.

Physical Demands of Job:
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
While performing the duties of this job, the employee is frequently required to sit and talk or hear, climb stairs, use hands to finger, grasp, handle, feel or operate computer keyboards, cell phones, and other office tools. The employee is occasionally required to climb, balance, stoop, kneel, crouch, reach with hands and arms, walk, lift, push or pull objects up to 20 pounds. Hand-eye coordination is necessary to operate computers and various pieces of office equipment. Specific vision abilities required by this job include close vision and the ability to adjust focus.