Data Tracking Specialist - SSS and Testing Center

Posting Details

High school graduate or equivalent with business courses. Experience with Data Tracking collection/tracking; Demonstrates ability to maintain a database and consolidate data into statistical reports; At least two years' secretarial experience and office management skills; Ability to communicate effectively and to relate well to participants; Proficient with Microsoft Windows software, including both Microsoft Excel and Microsoft Word. Freedom from racial/ethnic/sexual orientation biases required. 

Postsecondary education degree. Experience working with first-generation, low income, and minority students; Background similar to that of participants. Previous experience administering standardized tests (ACT, SAT, TSIA2, etc.) in a higher education setting, administrative experience. Bilingual in Spanish and English.

Full-time position to support daily administrative and Testing demands of Student Support Services and Testing. The assistant will aid the department with administrative duties and facilitate standardized and individual testing, including career servicesrelated tasks. Oversee the spending of budget finances, maintain student files and records, recruit, coordinate data collection to meet grant objectives, and develop reports for college personnel.  The assistant will also use the online database to compile annual performance reports for federal compliance and departmental data reporting. Assist directors with coordinating and managing travel arrangements for professional development programs. Perform any other duties as assigned by the SSS and Testing Center Directors.
Scope: 
Performs varied tasks relating to data collection, reporting, testing, and relieves administrator of units of work; and provides skilled secretarial assistance.

Essential Duties:
Responsible for students' data entry system; ; maintain accurate, up-to-date student records, databases, student academic records, and Testing and academic materials; maintain accurate office records, including budget records, purchase orders, statistical info, etc. keep monthly electronic and paper copies of information; process correspondence, reports, proposals, and other project documents as needed; compile data for reports and evaluation; assist in preparing reports for the institution, target schools, communities, and U.S. Department of Education to inform them about the progress of projects; maintain department website and online calendar; maintain a pleasant, professional, and welcoming demeanor and an office atmosphere conducive to meeting the needs of underrepresented students and examinees; assists with the enforcement of test security and policies and procedures; assists with the maintenance of the Testing Center and ensures all computers are in good working condition; administers and supervises test takers according to strict guidelines and standards ;front line personnel for public; will collect and manage student data for specific student populations such as first-generation, under-prepared, minority, and low-income; performs tasks using database computer skills, Microsoft Word, and Microsoft Excel; keeps various administrative, testing, fiscal, and/or academic records; handles and maintains confidential information; verifies documents for completeness and accuracy; responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times.

 

Non-Essential: Duties unique to the particular department and other duties as assigned.
Working Conditions:
Usual: Office conditions; standard hours, occasional Saturday testing. The position is security sensitive. Responsible for personal safety and the safety of others; must exercise due caution and practice safe work habits at all times.

Texas Law requires a 60 day waiting period before new state employees are eligible to enroll in health insurance.
An Equal Opportunity/Affirmative Action Employer

It is the policy of Sul Ross State University to provide equal employment opportunity for all persons in accordance with their individual, job related qualifications and without consideration of race, creed, color, sex, religion, age, national origin, disability, sexual orientation, gender identity, veteran status and ancestry. Equal employment opportunities shall be afforded in all personnel actions or decisions including, but not necessarily limited to, recruitment, hiring, training, upgrading, promotion, demotion, termination and salary. Retaliation is prohibited against a person who opposes a discriminatory practice, files a charge, testifies, assists or participates in an investigative proceeding or hearing.

The Annual Security & Fire Safety Report is available online at https://srinfo.sulross.edu/udps/

The report contains information regarding campus safety and security including topics such as: campus law enforcement authority; crime reporting policies; campus alerts (Timely Warnings and Emergency Notifications); fire safety policies and procedures; programs to prevent dating violence, domestic violence, sexual assault and stalking; the procedures the University will follow when one of these crimes is reported; and other matters of importance related to security on campus. The report also contains information about crime statistics for the three most recent calendar years concerning reported crimes that occurred on campus; in On-Campus Student Housing Facilities; in Non-campus buildings or property owned or controlled by the University or a recognized student organization; and on public property within, or immediately adjacent to and accessible from, the campus. The report also contains fire statistics for any fires occurring in an On-Campus Student Housing Facility during the three most recent calendar years.

A paper copy of the report will be provided upon request. If you would like to receive a paper copy, you can contact the Office of Student Life, located on the Alpine Campus in the Morgan University Center, Room 211 or you can request that a copy be mailed to you by calling 432-837-8424 or emailing stulife@sulross.edu

Sul Ross State University, located in Alpine, Texas, is a member of the Texas State University System. It is accredited by the Commission on Colleges of the Southern Association of Colleges and Schools to award bachelor's and master's degrees, and has an enrollment of approximately 2,000 students on campus in Alpine.
At an elevation of 4,480 feet in the scenic Davis Mountains of West Texas, and on the periphery of the Chihuahuan Desert, Alpine enjoys mild winters and cool summers. Davis Mountain State Park, Fort Davis National Historic Site, Big Bend National Park and Guadalupe National Park are all within one to three hours' driving distance from Alpine.
See http://www.sulross.edu