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Form of workTITLE: LEASE ADMINSITRATOR
STATUS: EXEMPT
REPORTS TO: DIRECTOR - FACILITIES AND CORPORATE SERVICES
DEPARTMENT: CORPORATE SERVICES
JOB CODE: 11502
PAY SCALE: $81,400.00 - $90,000.00 ANNUALLY
GENERAL DESCRIPTION:
The Lease Administrator is responsible for managing the lease process for Golden 1's property portfolio. The Lease Administrator will handle the entire lease process, from negotiating terms to reporting lease payments. The positions will complete quarterly and annual property reports and prepare property recommendations on lease renewals to executive leadership. The Lease Administrator requires excellent organizational and communication skills, as well as the ability to manage multiple tasks and projects.
TASKS, DUTIES, FUNCTIONS:
PHYSICAL SKILLS, ABILITIES, AND EXERTION UTILIZED IN THE PERFORMANCE OF THESE TASK:
ORGANIZATIONAL CONTACTS & RELATIONSHIPS:
QUALIFICATIONS:
PHYSICAL REQUIREMENTS:
LICENSES / CERTIFICATIONS:
Certified Lease Administration (CLA) recommended.
Other details
Apply Now
STATUS: EXEMPT
REPORTS TO: DIRECTOR - FACILITIES AND CORPORATE SERVICES
DEPARTMENT: CORPORATE SERVICES
JOB CODE: 11502
PAY SCALE: $81,400.00 - $90,000.00 ANNUALLY
GENERAL DESCRIPTION:
The Lease Administrator is responsible for managing the lease process for Golden 1's property portfolio. The Lease Administrator will handle the entire lease process, from negotiating terms to reporting lease payments. The positions will complete quarterly and annual property reports and prepare property recommendations on lease renewals to executive leadership. The Lease Administrator requires excellent organizational and communication skills, as well as the ability to manage multiple tasks and projects.
TASKS, DUTIES, FUNCTIONS:
- Leads in identification, analysis and negotiation of real estate terms.
- Direct the flow of real estate transactions by coordinating with brokers, attorneys, landlords.
- Develop and execute all lease documents, including drafting and reviewing lease agreements and amendments ensuring compliance with legal requirements.
- Independent management of the real estate portfolio.
- Monitor and maintain current and accurate records of all lease documents, including rent, common area maintenance (CAMs) and landlord contact information.
- Develop and maintain lease abstracts and monthly reports of current leases, upcoming renewals, and expirations.
- Enter Abstracted documents in Database.
- Tracks payables and receivables associated with the leases in the portfolio through a monthly spreadsheet. Monitor for accuracy and appropriateness.
- Code and submit payable information to the Accounting Department for processing.
- Monitor lease expiration dates and coordinate renewal process with landlords.
- Perform comprehensive review of data to provide recommendations to Retail executives on property openings, renewals or closures.
- Understand terms of the lease including termination terms.
- Audit account monthly to ensure lease terms are adhered to in lease CAM and rent charges.
- Provide annual budget and forecasting for all rental and facilities expenses. Provide monthly budget variance report analysis. Prepare quarterly and annual property reports for Executive review, ensuring accuracy and on-time delivery. Prepares periodic ad hoc reports.
- Develop and maintain relationships with landlords and vendors.
- All other duties as assigned by Management.
PHYSICAL SKILLS, ABILITIES, AND EXERTION UTILIZED IN THE PERFORMANCE OF THESE TASK:
- Effective oral and written communication skills required to interpret, resolve, and document security and related issues, train, and perform other related tasks.
- Must possess sufficient manual dexterity to skillfully operate an on-line computer terminal and other standard office equipment, such as financial calculators, personal computer, facsimile machine and telephone.
- Ensures data integrity and accuracy by performing quality control review or work completed.
ORGANIZATIONAL CONTACTS & RELATIONSHIPS:
- INTERNAL: All levels of staff and management, including Senior Management.
- EXTERNAL: Landlords, vendors, brokers, and lawyers.
QUALIFICATIONS:
- EDUCATION: Bachelor's degree (BA/BS) required.
- EXPERIENCE: A minimum of 5 years of experience in lease administration. Experience in Property Management or Real Estate law preferred.
- KNOWLEDGE / SKILLS:
- Must be able to handle multiple projects, changing priorities and a continually heavy workload.
- Advanced oral and written communication skills. Strong organization and time management skills.
- Exceptional customer service orientation.
- Requires knowledge of financial terms and principles. Ability to calculate intermediate figures such as percentages, discounts, and/or common area maintenance. Conducts basic financial analysis.
- Strong attention to detail and ability to produce high-quality work with little to no errors.
- Advanced knowledge of Microsoft Tools. Ability to learn new and business specific software programs as needed.
PHYSICAL REQUIREMENTS:
- Prolonged sitting throughout the workday with occasional mobility required.
- Corrected vision within the normal range.
- Hearing within normal range. A device to enhance hearing will be provided if needed.
- Occasional movements throughout the department daily to interact with staff, accomplish tasks, etc.
- Moderate travel by car and/or public conveyance. Minimal travel throughout the United States to increase knowledge and skills in security area by car or public conveyance. Minimal travel locally by car or public conveyance to resolve security issues and attend meetings.
- Occasionally long work hours may be required to accomplish tasks.
LICENSES / CERTIFICATIONS:
Certified Lease Administration (CLA) recommended.
Other details
- Job Family Senior Professional
- Job Function Senior Professional
- Pay Type Salary
- Min Hiring Rate $81,400.00
- Max Hiring Rate $90,000.00
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