Corporate Finance Administrative Assistant - Dallas

Dykema Gossett PLLC, a leading national law firm, is recruiting for an Administrative Assistant for our Corporate Finance Practice Group in the Dallas office. The Administrative Assistant assists attorneys and paralegals in providing quality legal services to clients including preparation of correspondence, legal documents, electronic and non-electronic court filings, etc. Maintains calendar, schedules meetings, depositions, etc., maintains files and anticipates client needs.
ESSENTIAL DUTIES AND RESPONSIBILITIES

1. Provides day-to-day support of attorneys and paralegals in the preparation, recording, filing (both electronic and non-electronic) and transmittal of corporate and other legal documents with various courts.
2. Types, revises, modifies all correspondence, memoranda, notes, outlines, legal documents, charts, forms, etc., whether from drafts, originals or dictation. Enters new clients and matters into new business intake (NBI) software system. Prepares and submits conflict check forms, screening forms and new matter request forms through NBI. Sets up engagement letters.
3. Maintains and organizes files on request.
4. Enters and/or releases attorneys' time, if required. Maintains list of all current billing numbers for assigned timekeepers.
5. Answers and screens telephone calls. Assists callers independently on a regular basis. Exhibits the discretion to know when to contact the attorney concerning urgent or emergency calls and when to refer to another party.
6. Maintains attorneys' calendars, including scheduling and reminding attorneys of appointments and various other dates. Makes travel arrangements.
7. Exercises independent judgment in determining priority levels of all work assigned on a daily basis. Assures that high priority items are completed in a timely manner.
8. Assists other Administrative Assistants with work overflow.
9. Perform other responsibilities/tasks as requested.

KNOWLEDGE, SKILLS AND ABILITIES REQUIRED

1. One to two years of post high school education equivalent.
2. Three to five years of related work experience in a Litigation and Corporate Finance practice and knowledge of the courts. Experience in other practice areas is a plus.
3. Typing speed (adjusted for errors) 55 WPM or greater.
4. Excellent communication skills, both verbal and written and organizational skills.
5. Knowledge of Microsoft Office products required. Advanced skills in Word required.
6. Ability to be self-motivated and work independently.
7. High degree of confidentiality regarding clients, guests, documents, conversations, etc.

WHY YOU SHOULD APPLY
Dykema offers an excellent salary and benefit package, including transportation assistance.Dykema provides a professional, diverse and collaborative workplace where all employees can thrive. Dykema has achieved, and continues to participate in, Mansfield Certification. Our work environment is business casual.
It is the Firm's policy to provide employment opportunities to qualified applicants and employees on an equal basis without regard to the individual's age, race, color, gender, sexual orientation, gender identity or expression, religion, national origin, marital status, domestic partner relationship, physical characteristics, disability, or other protected characteristics under applicable federal, state or local laws or ordinances.
Dykema will make reasonable efforts to accommodate the known disabilities of employees who are otherwise qualified to perform the essential functions of the jobs involved.
It is the responsibility of every individual concerned with personnel actions, including management, supervision, recruiting, compensation, benefits, promotions, work assignments and training, to ensure that these activities are administered consistent with the Firm's goal of furthering the principle of equal employment opportunity.