Coordinator - Office

ESSENTIAL FUNCTIONS:

• Develops and maintains records, logs and files.
• Receives and sends faxes, copies documents and maintains schedules.
• Processes all invoices including the posting of the department billing codes; maintain accurate records of amounts paid on each purchase order.
• Maintains departmental personnel records including: time cards, weekly payroll sheets, attendance records, vacation approval sheets, disciplinary and commendation forms.
• Schedules contractors, interviews, inspections and appointments
• Prepares CARs and EARs and purchase requisitions; maintain organized records of these documents.
• Maintains adequate operating office supplies. Contain cost, conserve energy and use supplies as efficiently as possible.
• Develops and maintains spread sheets on the Excel program when requested.
• Receives work requests from all departments, dispatches the requests to the appropriate supervisor and maintains a log of all dispatched calls.
• Provides exceptional customer service
• Works safely, following all established safety rules and regulations
• Communicates effectively with co-workers, supervisors and guests
• Complies with the company’s recycling program standards.
• Follows all relevant policies and procedures
• Maintains and assigns radios daily to EVS Staff
• Dispatches information to the EVS staff as needed utilizing the radios

ADDITONAL FUNCTIONS:

• Performs other duties as assigned
• If applicable, tracks work orders via a computerized work order system.

REQUIREMENTS/EDUCATION:

• High School diploma, GED or equivalent work experience required.
• Must read, speak and understand English in order to radio dispatch EVS calls.

• Must possess good English communication skills
• Must be able to work weekends, holidays and nights as needed
• Must be able to successfully pass a background check
• Must present an overall professional appearance and report to work in appropriate attire
• Must be able to logically and independently plan, organize and complete work.
• Must be able to make progress on multiple assignments under time constraints.
• Must be flexible and available for various changing working hours to include: emergencies, inclement weather, holidays, and other special events

ORGANIZATIONAL RELATIONSHIPS:

Accountable to: Environmental Services Manager

Accountable for: N/A

The above description denotes some of the specific characteristics which are necessary to perform the principal functions of the job and are not intended to be a description of all the work requirements that may be inherent in the position.

Bally’s Dover is an equal opportunity employer.