Contracts Coordinator

AGENCY: Homeless Children’s Network

TITLE: Contracts Coordinator

SCHEDULE: Full-time position, 40 hours per week

BENEFITS: Health, Dental, and Vision insurance; Generous PTO; Commuter stipend

SALARY: $70,000

ABOUT HOMELESS CHILDREN’S NETWORK

The mission of Homeless Children’s Network is to decrease the trauma of homelessness and domestic violence for children, youth, and families; to empower families; and to increase the effectiveness of collaborative efforts among service providers to end homelessness and poverty.

Job Description:

Major responsibilities will include:

● Support the successful and meticulous execution of all city, county and privately funded contracts, as well as the timely submission of budget modifications throughout the fiscal year.

● Manage and monitor all invoicing against contracts, including the tracking of YTD invoices vs. budgets, any and all template modifications and supplemental awards

● Oversee the subcontracting process for the organization's subcontractors, ensuring the timely completion of MOUs and budgets associated with multiple large grants and contracts.

● Develop and improve an internal and external communications process to ensure the timely submission of financial and deliverables reports for reimbursement and successful execution of grant and contract requirements.

● Working closely with the internal QA team, develop and improve internal data management systems for outcomes tracking and monitoring.

● Serve as the internal and external expert for the organization's grants and contracts management system for awards.

● Support program management and staff to draft deliverables and reports for contracts and grants as needed and to ensure timely and accurate submissions.

● Work closely with Development, Finance, and Program staff to develop contract/proposal budgets.

● Coordinate with Finance and Program staff to ensure contract/grant funds are properly allocated to program initiatives while ensuring no budgeted salary or expense is over-funded.

● Oversee the timely close-out, renewal, or extension for all the organization's contracts and grants.

● Oversee all aspects of government contract audits, site visits and monitoring visits, preparing requested documentation ahead of time and serving as a point person for all communications.

Qualifications:

● Bachelor’s degree required

● A minimum of 3 years of relevant experience with grants or contracts administration, including the management of financial reports

● Experience with State and City contracts

● An understanding of financial principles and basic QuickBooks knowledge

● Strong financial management and analytical skills, with experience developing and monitoring budgets and financial reporting

● Highly detail-oriented, with demonstrated ability to accurately track multiple grants and contracts concurrently

● Supervisory experience a plus

● Excellent written and verbal communication skills

● Exceptional organizational skills, with demonstrated ability to manage concurrent multiple assignments, meet tight deadlines, and prioritize accordingly

● Superior relationship management skills, with ability to work both independently and collaboratively