Construction Recordkeeper I, Ii, Iii, Iv Sinton

Maintains construction project records and processes related paperwork; reviews and modifies contract documents to reflect changes to original agreement; monitors records to verify compliance with state and federal laws and determines payments due contractor for work completed. Work requires contact with contractors. Employees at this level perform assignments following specific instructions and are subject to frequent review by the immediate supervisor.

Essential Duties: 

Construction Recordkeeper I:

• Monitors contractors' compliance with federal requirements related to Equal Employment Opportunity and wages;
• Monitors on-the-job training program and Disadvantaged Business Enterprise (DBE) and Small Business Enterprise (SBE) programs; submits monthly reports;
• Prepares and submits monthly final estimates; checks calculations against work log and estimate form to verify work is completed before payment is made;
• Prepares and types correspondence, reports, and supporting documents; 
• Sets up field records, electronic directories for file organization, and orders document plans;
• Performs other duties, as assigned.

Construction Recordkeeper II 
In addition to the above: 

• Processes change orders, supplemental agreements, and extra work orders;
• Keeps equipment mileage and service records and schedules equipment repairs.

Construction Recordkeeper III 
In addition to the above: 

• Attends preconstruction conference meetings to instruct contractor's bookkeeper on record-keeping duties;
• Prepares and submits monthly & final estimates; checks calculations against work log and estimate form to verify work is completed before payment is made.

Construction Recordkeeper IV 
In addition to the above: 

• May serve as lead worker or project leader;
• Trains less experienced employees;
• Performs drafting, design, and/or survey work.

Minimum Qualifications:

Education: All Levels: High School Grad or Equivalent in general education.

Experience:

Construction Recordkeeper I:  None
Construction Recordkeeper II: - 1 YEAR Record-keeping, bookkeeping, or other related experience.
(Experience can be satisfied by fulltime or prorated parttime equivalent)
Construction Recordkeeper III: - 2 YEAR Record-keeping, bookkeeping, or other related experience.
(Experience can be satisfied by fulltime or prorated parttime equivalent)
Construction Recordkeeper IV: - 4 YEAR Record-keeping, bookkeeping, or other related experience.
(Experience can be satisfied by fulltime or prorated parttime equivalent)

Licenses and Certifications: Valid driver's license at the time of application. This position requires driving a state vehicle.

Competencies:

• Standard procedures relative to planning, construction and engineering fundamentals
• Equal employment opportunity guidelines
• Use standard office equipment;
• Performing calculations using algebra, trigonometry, and geometry;
• Maintaining a safe working relationship
• Communicating technical information effectively.

• Applicable testing methods, processes, and procedures;
• Preparing and maintaining confidential and sensitive records, files, and reports;
• Reading and interpreting applicable plans, schematics, blueprints, and maps.

• Reviewing plans for accuracy and ensuring compliance with requirements;
• Training in a classroom, office, or field environment;
• Writing, reviewing, and revising documents to include engineering notes, specifications, standards, and procedures;

• Leading, assigning, reviewing, and monitoring the work of others;
• Performing design/drafting work and preparing plans;
• Standard procedures relative to planning, construction, and engineering fundamentals;
• Contract development and oversight;

Physical Requirements and Working Conditions:

• Sedentary work: Lift up to 10 lbs at a time and occasionally carry files/small tools
• Repetitive Motion-substantial movements of the wrists, hands, and/or fingers
• Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

• Please click this link to read the standard conditions of employment for all positions: Standard Conditions of Employment (TxDOT)
• A mathematical simulation will be part of the interview process.