Address
Form of workJob Description
SCOPE AND PURPOSE: To support all levels of the Project Management team with administrative duties, follow up and communication between subcontractors and superintendents.
DUTIES AND RESPONSIBILITIES: Include but are not limited to the following, as other duties may be assigned.
GENERAL OPERATIONS
- Assist in the receipt of incoming information and reasonable response and follow up in the absence of the project managers, limited to capabilities
- Assist in the preparation of job kit, meeting minutes, and miscellaneous correspondence for project managers and superintendents (as directed)
- Request, accumulate and prepare subcontractor bids, proposals and change orders for addendums or bulletins
- Rough draft correspondence as directed by project managers, i.e. dunning letters, punch lists, and RFI’s
- Process, log and distribute submittals
- Follow up with deliveries and outstanding information
- Transmittal of plans and general information to appropriate parties
- Maintain strong communication with subcontractors, clients, architects, etc.
- Coordinate and support superintendent with project managers as needed
- Manage correspondence files, organize closed job files, file, and coordinate close out packages with Acct. clerk
- Answer phones when receptionist goes to lunch
TECHNICAL PREREQUISITES
- Project a professional image by meeting DEB dress code standards
- Ability to communicate in a positive and professional manner with building managers, leasing brokers, architects, subcontractors, and DEB employees
- Capable to multi-task and meet deadlines
- Familiarity with construction and plans
- College degree or training in a related field
- Software- Excel, Word, Outlook, and Timberline preferred knowledge
PHYSICAL REQUIREMENTS
- Sedentary work should be able to sit for long periods.
STATUS
- NON-EXEMPT
MACHINES, TOOLS, EQUIPMENT, AND WORK AIDS UTILIZED IN THIS POSITION
- Fax Machine
- Copy Machine
- Typewriter
- Telephone
- Computer
Douglas Emmett operates approximately 18 million square feet of Class A office space and over 5,000 luxury apartment units in nine highly desirable submarkets in Los Angeles County, six of which are located in Los Angeles' Westside - Brentwood, Century City, Santa Monica, Beverly Hills, the Olympic Corridor, and Westwood - and three submarkets in the San Fernando Valley - Sherman Oaks/Encino, Warner Center/Woodland Hills, and Burbank. The Company's Honolulu office portfolio is located in the downtown central business district with multifamily properties in nearby suburban communities.
The Company utilizes the same focused business strategy that was implemented by its founding principals - managing, developing, redeveloping, and acquiring multifamily and commercial real estate in high barrier-to-entry submarkets that exhibit strong economic characteristics such as population and job growth, as well as inherent supply constraints, such as limited developable land due to natural and political barriers. The Company strives to capitalize on the experience of its seasoned management team to create continued value.
The Company utilizes the same focused business strategy that was implemented by its founding principals - managing, developing, redeveloping, and acquiring multifamily and commercial real estate in high barrier-to-entry submarkets that exhibit strong economic characteristics such as population and job growth, as well as inherent supply constraints, such as limited developable land due to natural and political barriers. The Company strives to capitalize on the experience of its seasoned management team to create continued value.
