Construction Office Admin

We are seeking a highly organized and detail-oriented Construction Office Administrator to join our dynamic team. The ideal candidate will play a crucial role in ensuring the smooth and efficient operations of our Construction Office. This position involves a combination of administrative, clerical, and coordination responsibilities to support the construction team and contribute to the overall success of our projects.

Our Construction Office Admin makes a difference by: 

• A positive outlook and outgoing personality 

• A team-first attitude 

• A gift for paying attention to the smallest details

As Construction Office Admin you will: 

• Coordinate communication between the construction team, subcontractors, suppliers, and other stakeholders.
• Schedule and coordinate meetings, appointments, and site visits.
• Assist in tracking project timelines and deadlines.
• Assist in the preparation and organization of project documentation, including contracts, permits, and other relevant paperwork.
• Manage and update project files and ensure all documents are stored in a systematic manner.
• Provide general administrative support to the construction team.
• Answer and direct phone calls, emails, and inquiries to the appropriate personnel.
• Maintain and organize office files, records, and documents.

To be successful in this role of Office Admin, you need a professional demeanor, and must be able to engage easily and actively connect with others. Have natural instincts for problem solving. Speak with others using clear and professional language. Develop and maintain positive working relationships with others, support team and to reach common goals, and listen and respond appropriately to all stakeholders. Clean professional appearance. Open to traveling if necessary.

The Office Admin role requires standing, walking, or sitting for long periods of time, or entire shift. Read and visually verify information in a variety of formats (i.e. small print). Grasp, turn and manipulate objects of varying size and weight, requiring fine motor skills and hand-eye coordination. Move, lift, carry, push, pull and place objects weighing less than 50 pounds without assistance and heavier lifting or movement tasks with assistance. Move up and down stairs, service ramps, and/or ladders. Reach overhead and below knees, including bending, twisting, pulling, and stooping. Perform other reasonable job duties as requested by Supervisors. Typical schedule is Monday-Friday, eight hours per day. 

MHG Hotels LLC seeks to attract and retain a high-performing and diverse workforce in which employee differences are respected and valued to better meet the varying needs of the diverse customers we serve. MHG Hotels LLC is an equal opportunity employer and does not discriminate based on disability, veteran status or any other basis protected under federal, state, or local laws. 

If you are an individual with a disability and need assistance completing the online application, please call 317-356-4000 extension 203. Please leave a message and a member of our Human Resources team will return your call within three business days. Alternatively, an email may be sent to hr@mhghotelsllc.com “Applicant Accommodation” should be included in the subject line of the email. Please note that this phone number and email are only for those individuals who would like to request an accommodation to apply for a job.