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Form of workJob Description
We are looking for Construction Assistant Project Manager to join our team!
Responsibilities:
- Maintain and organize project files, including drawings, specifications, contracts, and change orders.
- Maintain a comprehensive calendar of project activities and track material delivery ETAs, ensuring timely completion.
- Prepare and distribute meeting agendas, minutes, and action items.
- Schedule and coordinate meetings with project stakeholders, including subcontractors, consultants, and vendors.
- Process invoices and submittals for payment in accordance with project budgets and timelines.
- Generate reports and track project progress using project management software.
- Assist with the preparation of bids and proposals.
- Handle incoming calls and emails, directing inquiries to the appropriate personnel.
- Order and maintain office supplies.
- Perform other administrative tasks as assigned.
- Lead Procurement of all materials for all projects and placing these orders with various vendors
- Review and evaluate of vendor proposals.
- Research project materials for purchasing, researching and submitting data cuts for approval.
- Set up contract agreements w/ Owner or Subcontractors.
- Updating project schedules.
- Assisting with office phone calls, filing, scanning, copying, etc.
- Scheduling meetings & coordinating attendees.
- New vendor, supplier and subcontractor acquisition.
- Assist with updating submittal logs and following up with respective subcontractors/vendors/architects.
- Assist with the processing of proposals, change orders, meeting notes, and submittal logs.
- Maintain clear communication with subcontractors, vendors, and architects regarding deadlines and follow-up actions.
Qualifications:
- Minimum 2-3 years of experience in an administrative role, preferably in the construction industry.
- Experience in construction or architectural firms highly preferred.
- Proficiency in Microsoft Office Suite (Excel, Word, Outlook, Project) mandatory.
- Experience with contract negotiation and procurement processes a plus.
- Strong analytical and research skills with ability to interpret data and present findings effectively.
- Excellent communication and interpersonal skills, both written and verbal.
- Ability to work independently and manage multiple tasks simultaneously.
- Detail-oriented and highly motivated with a commitment to accuracy and efficiency.
- Strong organizational and time management skills with the ability to prioritize multiple tasks.
- Experience with project management software a plus.
- Ability to maintain confidentiality and discretion.
- Valid driver's license and reliable transportation to travel to projects.
We are seeking a highly organized and detail-oriented individual to join our team as a Construction Project Administrative Assistant. In this role, you will provide crucial administrative support to Project Managers, ensuring the smooth operation of multiple construction projects. You will be responsible for various tasks, including managing project documentation, coordinating meetings, processing invoices, and assisting with various administrative duties.
