Compliance Officer

General Summary The Compliance Officer, under general direction and in collaboration with district employees and outside agencies, plans, directs, manages, and oversees LTD's Equal Employment Opportunity (EEO) program and EEO policies; and the Disadvantaged Business Enterprise (DBE) program compliance functions. Serves as the EEO Officer, DBE Liaison, and ADA Compliance Officer. Directs, develops, and implements agency programs, initiatives, and/or activities within the functional areas of Title VI of the Civil Rights Act of 1964 and Americans with Disabilities Act of 1990.
Essential Duties & Responsibilities
The intent of this job description is to provide a representative summary of the major duties and responsibilities performed by employees in this job. Employees may be requested to perform job-related tasks other than those specifically presented in this description.

• Oversees compliance with Federal Transportation Administration (FTA) guidelines and the State of Oregon's Unified Certification Program (UCP) to ensure the District meets the Disadvantaged Business Enterprise (DBE) obligations for all procurements and the following FTA reporting requirements: DBE Program Updates; DBE Goals and Goal Development Methodology; and Uniform Report of DBE Awards or Commitments and Payments
• Provides guidance and consulting with executive management, as well as, the Board of Directors on the interpretation and implementation of the DBE Federal Program and annual goals.
• Manages LTD's DBE goal-setting methodology, determination, and application of program as race conscious or race neutral, and related processes on LTD procurement opportunities and information on the FTA triennial submission. Ensures ongoing review of the methodology as appropriate to support program approvals.
• Implements and manages the DBE and small-business outreach program, as well as, manages and oversees small business participation in the procurement/solicitation process by reviewing statements/scopes of work, specifications, solicitations and contract terms, and conditions for compliance with FTA requirements for small/disadvantaged business participation.
• Oversees the District's Disparity Study and implements recommendations, as applicable.
• Monitors, investigates, and resolves complaints of alleged discrimination and/or violation of the DBE requirements as well as protests of awards made on the basis of such discrimination and/or violation. Coordinates with District managers/staff as appropriate.
• Oversees LTD's internal Title VI Program by monitoring, investigating, and resolving complaints if/when a person(s) were denied the benefits of, excluded from participation in, or subject to discrimination on the grounds of any protected class under any of LTD's programs or activities. Coordinates with District managers/staff as appropriate.
• Serves as the District's Equal Employment Opportunity (EEO) program officer with a doted line report to the Chief Executive Officer (CEO) for all EEO matters.
• Manages program compliance and related oversight functions to ensure top priority and appropriate resources are assigned to ensuing achievement of requirements and desired outcomes.
• Monitors, investigates, and resolves complaints of alleged discrimination or harassment in employment practices as requested by the CEO. Coordinates with District managers/staff as appropriate.
• Oversees the Transit Asset Management (TAM) program to assure compliance
• Tracks and controls time sensitive, confidential information as required.
• Performs related duties as assigned.

Supervisory Responsibilities

• While this position will not directly supervise, the incumbent will need to direct and lead district staff through audits and/or reporting, which will require a high level of supervision of staff and district leaders.

Fiscal Responsibility

• Direct staff to adhere to procurement policies and procedures
• Manage contract compliance
• Duties are related to securing future Federal/State/Grant funding

Minimum Qualifications
Required Education and Experience
Any equivalent combination of education and experience which provides the knowledge, skills, and abilities required to perform the job. Education and course work can substitute for years of experience. Typical qualifications would be:
Experience:

• Minimum of a Bachelor's degree from an accredited college or university in Business Administration, Public Administration, Supply Chain Management or a similar field;
• Knowledge of applicable state and federal regulations related to the following: Oregon Purchasing Law; Federal Transit Administration (FTA) and other federal purchasing regulations; Disadvantaged Business Enterprise (DBE) regulations; Buy America requirements; Americans with Disabilities Act, Title VI of the Civil Rights Act of 1964; Equal Employment Opportunity (EEO); Prevailing Wage and Workforce Compliance Programs (Davis Bacon/BOLI/OJT); and, other applicable federal and state regulatory compliance requirements;
• Knowledge of the field of assignment and physical ability sufficient to perform thoroughly and accurately the full scope of responsibility as illustrated by example in the above Essential Job Functions of this Job Description;
• Minimum of four (4) years with increasing responsibility in the purchase of goods and services, contract administration, or project management;
• A minimum of three (3) years of experience supervising personnel.

Preferred:

• Experience in the transit industry or with Federal Transit Administration preferred
• Completion of any combination of at least two (2) of the following National Transit Institute courses: Disadvantaged Business Enterprise; FTA Real Estate Requirements; Management of Transit Construction Projects; Title VI and Public Transit; Understanding ADA; Procurement Series - I - Orientation to Transit Procurement; Procurement Series - II - Risk Assessment and Basic Cost or Price Analysis; Procurement Series - III - RFPs and Competitive Contract Negotiations; Procurement Series - IV - Contract Administration.

Competencies for Successful Performance of Job Duties
Knowledge of:

• Policies, guidelines and requirements required by the federal government and for LTD
• Pension plan and actuarial services
• Finances
• English grammar, spelling, and punctuation
• Principles and practices of basic bookkeeping
• Modern office procedures, methods and computer equipment

Ability to:

• Meet schedules and deadlines of the work
• Maintain the confidentiality of information and professional boundaries
• Present key business and financial matters to those without a finance background
• Interact directly and independently with LTD's senior management as well as senior management of external organizations and government officials
• Disseminate information, evaluate facts, determine alternative solutions to problems, and reach sound management and business decisions
• Communicate effectively, both orally and in writing

Position Type and Expected Hours of Work

• May work in a normal office environment and/or remote office as approved. Will sometimes be required to work and/or attend meetings or events in public and at all LTD locations.
• Monday through Friday 8am until 5pm
• Occasional abnormal hours are expected and required for specific events and to reach all employees.

Travel

• Travel within the metropolitan area is required.
• Occasional travel outside of the region may be required.

Working Conditions & Physical Demands

• Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Human Collaboration & Job Impact

• Communications and discussions result in decisions regarding policy development and implementation. Interaction with others outside the organization requires exercising participative management skills that support team efforts and quality processes. The impact the job has on LTD is significant in terms of time, money, or public/employee relations.