Commercial Lease Administrator

Overview

Welcome to Rose Associates – where real estate innovation meets opportunity! With nearly a century of expertise in New York City's dynamic market, we're the go-to leaders in development, management, leasing, and marketing for both private and institutional property owners worldwide.

Join our vibrant team as a Commercial Lease Administrator and dive into the heart of our bustling commercial portfolio. If you thrive in a fast-paced environment and excel in organization, this is your chance to play a pivotal role in managing leases and ensuring seamless transactions.

Essential Job Functions

• Review and interpret Commercial Leases, abstracts, and LOIs for key terms.
• Accurately set up billing information in MRI and Yardi.
• Produce lease abstracts and track critical dates for compliance.
• Manage tenant inquiries and billing issues.
• Assist with budgeting, forecasting, and maintaining inventory reports.
• Maintain electronic and physical records and files.
• Excellent communication skills required for tenant interactions and community matters.
• Must be present on-site and be able to move throughout the buildings to address community-related matters, including exceptional communication skills to meet with tenants, staff, vendors and visitors.
• Ability to travel between the main office and site locations within the portfolio and be able to ascend and descend stairs, including comfortability with exposure to varying environmental climates and circumstances.
• Position may be required to perform duties outside their normal responsibilities as needed.

Qualifications

• A minimum of 2 years of experience in Commercial Lease administration
• Associate’s or Bachelor’s Degree in Business or related field or equivalent experience.
• Ability to understand and interpret complex Commercial Lease terminology (base rent, percentage rent, operating expenses, commencement date, rent commencement date, real estate tax, insurance obligations, etc.)
• Demonstrate a strong work ethic, dependability, accountability, and responsibility, coupled with high organizational skills; capable of multitasking, meeting deadlines, and working under pressure while maintaining a professional attitude; self-motivated and proactive, showing initiative without direct supervision.
• Demonstrate strong written and verbal communication skills, adept at managing multiple inquiries with time-sensitive deadlines; possesses excellent organizational, time management, and communication skills.
• Proficiency in navigating computers and property management software, to include Microsoft Office, AVID, ClickPay and MRI. Experience with Yardi is required.
• Work authorization (required)

In addition to base compensation, full benefits packages are available.

Rose Associates requires all colleagues to be fully vaccinated against COVID-19 unless there is an approved religious or medical exemption.

Job Type: Full-time

Pay: $31.25 - $36.06 per hour

Expected hours: No less than 40 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending account
• Health insurance
• Health savings account
• Life insurance
• Paid time off
• Vision insurance

Schedule:

• 8 hour shift
• Monday to Friday
• Weekends as needed

Application Question(s):

• Will you now or in the future require sponsorship to work in the United States?
• Are you fully vaccinated against COVID-19?
• What is your desired base salary?

Ability to Relocate:

• New York, NY: Relocate before starting work (Required)

Work Location: In person