Cma Administrative Assistant

Job Description
Summary/Objective

• Performs full administrative and general support duties to assist Property Manager.

Major Tasks, Responsibilities and Key Accountabilities

• Maintains electronic and hard copy filing system and efficient information retrieval system.
• Performs clerical duties which include photocopying and preparing large volumes of documents for mailing.
• Assists Property Managers to track and record charges to specific properties.
• Assists Property Managers with researching account information.
• Runs all Compliance, Architectural and gate reports for Property Managers.
• Assists Property Managers with scheduling amenities for residents including activating access devices.
• Provides excellent customer service to clients and other employees.
• Coordinates courier for outside print jobs and any other work-related documents/packages.
• Maintains key fobs and access cards.
• Assists with any special projects as assigned.

Nature and Scope

• Must possess excellent verbal communication skills -- will be communicating with all levels of personnel, so clear and concise communication is a must.
• Excellent customer service and organizational skills are required.
• Must be accurate, detail-oriented, and dependable.
• Must be a self-starter and be able to work independently without supervision.
• Must have strong multi-tasking skills and meet reasonable deadlines.
• Must have a positive and professional appearance, attitude, and demeanor.
• Must consistently contribute as a team player.

Supervisory Responsibility
This position has no supervisory responsibilities.
Job Type:Full-time
Monday - Friday - Full-Time Onsite
March - October - 10:00 AM - 6:00 PM
November - February - 9:00 AM - 5:00 PM
Compensation: $21.00 per hour
Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location:In person
Work Environment
This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines.
Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all- inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.
Requirements
Environmental Job Requirements

• Physical demands involve processing, lifting moving incoming outgoing boxes (25 to 30 pounds).
• Lengthy periods of sitting, standing, bending, and stooping are required.

Position Type and Expected Hours of Work
This is a full-time position. Days and hours of work are Monday through Friday, 9:00 a.m. to 5p.m. during Fall and winter seasons and 10:00 a.m.to 6:00 p.m. during Spring and summer seasons.
Attendance at Board meetings may be required, hours can be adjusted for meetings you attend.
Travel
No travel is expected for this position.
Education Required

• Proficiency using Microsoft Office applications and Outlook email.
• Experience using VMS or other Accounting Software.
• Bachelor's Degree preferred, but equivalent experience / coursework may be accepted.

Other Duties
Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.
Disclaimer
The above information on this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This is not an all- inclusive job description; therefore, management has the right to assign or reassign schedules, duties, and responsibilities to this job at any time.