Address
Form of workTitle:Clinical Admin Support Associate
State Role Title: 19013
Hiring Range: starting at $31,261 (commensurate based on experience)
Pay Band: 3
Agency: Dept Behavioral Health/Develop
Location:Comm Ctr for Child & Adoles
Agency Website:jobs.virginia.gov
Recruitment Type: General Public - G
Job Duties
The Commonwealth Center for Children and Adolescents (CCCA) is looking for a full time Clinical Admin Support Associate to provide administrative support functions for the Director's Office, Nursing, Medical Staff Executive Committee, Quality Management, Risk Management, and HIM departments as needed; to order supplies from Western State Hospital for all units, including food and clothes for patients and purchasing patient care items as needed according to individual patient circumstances; to schedule, attend, and maintain minutes of the Center Environmental Committee (CEC), Medical Staff Executive Committee, and other committees as assigned; provide backup support to data reporting areas of CCCA as needed; to maintain active DBHDS accounts; to inventory, maintain, and replenish CCCA's store rooms that contain patient clothing and patient food; to accept deliveries and integrating merchandise into current stock; and routine document assemblage, distribution, and filing as applicable.
This position is eligible for:
- retirement with cash match
- health, vision, and dental insurance
- paid time off
Minimum Qualifications
- high school graduate or equivalent
- experience in an administrative support role to a manager or supervisor
- ability to organize and carry out clerical and administrative support tasks, including document preparation, filing, etc.
- experience with Microsoft Office and database applications (Word, Excel, etc.)
- ability to interact with others in person and by phone in a patient, courteous, organized, and efficient manner; skills in establishing and maintaining effective working relationship with staff
- ability to organize and prioritize tasks, including the ability to successfully manage multiple projects simultaneously
- ability to maintain confidentiality, learn and be guided by privacy regulations (e.g. HIPAA) and to treat confidential and personal information with sensitivity and responsibility
- ability to work comfortably in a fast-paced and high stress environment
Additional Considerations
- experience in an administrative support role to a manager or supervisor in a health care setting
- some college coursework
- bilingual
- veteran
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
Commonwealth's Alternate Hiring Process: In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact Human Resources at (540-332-8300) for assistance. Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TTY.
Western State Hospital is an Equal Opportunity Employer. Employment opportunities are open to all regardless of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability.
DBHDS Facilities are no longer required to ensure that all staff members are vaccinated for COVID-19. However, facilities encourage and educate staff on the benefits and offer COVID - 19 vaccination programs to staff, residents, clients. Employees may be required to disclose immunization status for purposes of infection prevention and/or management of outbreaks. Upon acceptance of a job offer, new recruits will be asked to disclose their vaccination status (and for those fully vaccinated, proof of vaccination) during the pre-employment process. If you have questions, please contact the Office of Human Resources.
Contact Information
Name: Samantha Leep
Phone: 540-332-8306
Email: samantha.leep@dbhds.virginia.gov
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.
State Role Title: 19013
Hiring Range: starting at $31,261 (commensurate based on experience)
Pay Band: 3
Agency: Dept Behavioral Health/Develop
Location:Comm Ctr for Child & Adoles
Agency Website:jobs.virginia.gov
Recruitment Type: General Public - G
Job Duties
The Commonwealth Center for Children and Adolescents (CCCA) is looking for a full time Clinical Admin Support Associate to provide administrative support functions for the Director's Office, Nursing, Medical Staff Executive Committee, Quality Management, Risk Management, and HIM departments as needed; to order supplies from Western State Hospital for all units, including food and clothes for patients and purchasing patient care items as needed according to individual patient circumstances; to schedule, attend, and maintain minutes of the Center Environmental Committee (CEC), Medical Staff Executive Committee, and other committees as assigned; provide backup support to data reporting areas of CCCA as needed; to maintain active DBHDS accounts; to inventory, maintain, and replenish CCCA's store rooms that contain patient clothing and patient food; to accept deliveries and integrating merchandise into current stock; and routine document assemblage, distribution, and filing as applicable.
This position is eligible for:
- retirement with cash match
- health, vision, and dental insurance
- paid time off
Minimum Qualifications
- high school graduate or equivalent
- experience in an administrative support role to a manager or supervisor
- ability to organize and carry out clerical and administrative support tasks, including document preparation, filing, etc.
- experience with Microsoft Office and database applications (Word, Excel, etc.)
- ability to interact with others in person and by phone in a patient, courteous, organized, and efficient manner; skills in establishing and maintaining effective working relationship with staff
- ability to organize and prioritize tasks, including the ability to successfully manage multiple projects simultaneously
- ability to maintain confidentiality, learn and be guided by privacy regulations (e.g. HIPAA) and to treat confidential and personal information with sensitivity and responsibility
- ability to work comfortably in a fast-paced and high stress environment
Additional Considerations
- experience in an administrative support role to a manager or supervisor in a health care setting
- some college coursework
- bilingual
- veteran
Special Instructions
You will be provided a confirmation of receipt when your application and/or résumé is submitted successfully. Please refer to "Your Application" in your account to check the status of your application for this position.
Commonwealth's Alternate Hiring Process: In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Certified Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: https://www.vadars.org/drs/cpid/PWContact.aspx, or call DARS at 800-552-5019.
Reasonable accommodations are available to persons with disabilities during application and/or interview processes per the Americans with Disabilities Act. Contact Human Resources at (540-332-8300) for assistance. Minorities, Individuals with disabilities, Veterans, and people with National Service experience are encouraged to apply. EEO/AA/TTY.
Western State Hospital is an Equal Opportunity Employer. Employment opportunities are open to all regardless of race, sex, color, national origin, religion, sexual orientation, gender identity, age, veteran status, political affiliation, genetics, or disability.
DBHDS Facilities are no longer required to ensure that all staff members are vaccinated for COVID-19. However, facilities encourage and educate staff on the benefits and offer COVID - 19 vaccination programs to staff, residents, clients. Employees may be required to disclose immunization status for purposes of infection prevention and/or management of outbreaks. Upon acceptance of a job offer, new recruits will be asked to disclose their vaccination status (and for those fully vaccinated, proof of vaccination) during the pre-employment process. If you have questions, please contact the Office of Human Resources.
Contact Information
Name: Samantha Leep
Phone: 540-332-8306
Email: samantha.leep@dbhds.virginia.gov
In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.
