Central Purchasing Agent (Stock)

Summary:

The Central Purchasing Agent manages procurement and inventory of various items including metal frames, doors, hardware, and expenses. The role ensures cost-effective procurement and optimal inventory levels. The agent works with stakeholders to manage inventory, optimize stock levels, and ensure timely delivery.

Qualification Requirements

 To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements below represent the required knowledge, skill, and ability. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.

Minimum Qualifications

• High School Diploma Required
• 5 - 10 years in an operational staff position required 
• Must have extensive door and hardware application knowledge.
• Must pass a pre-employment drug screen and background check

Knowledge, Skills, and Abilities

• Experience using Microsoft Office products required
• Experience using HDW, WD, and HM Mfg Online systems (Orderpro; VT Online; Eggers Online; DoorBuilder; COW/EDGE; OEW)
• Experience filling out machining sheets, along with the understanding of Mfg-specific preps
• Industry Specific ERP Software
• Excellent verbal and written communication and leadership skills

Essential Functions

• Oversee the procurement process for Hollow Metal and Wood Doors, stock hardware, and other inventory items.
• Manage purchasing of expense items, ensuring cost-effectiveness and alignment with budgetary constraints.
• Monitor manufacturing and supplier lead times to identify and mitigate potential purchasing conflicts.
• Review and analyze vendor quotes, project specifications, and sales/project management input.
• Seek alternative sourcing opportunities for cost savings, improved lead times, and quality enhancements.
• Create and manage Purchase Orders using the ERP system, online platforms, and machining sheets.
• Review and verify acknowledgment details, including costs and expected delivery dates.
• Record order acknowledgments, adjusted costs, delivery dates, and order numbers in the ERP System.
• Respond promptly to inquiries from manufacturers and suppliers.
• Ensure strategic vendor support and alignment for all purchased products.
• Perform additional duties as assigned by the supervisor.

Physical Demands

While performing the duties of this job, the employee is regularly required to communicate verbally.  The employee must frequently stand, walk, handle, feel, and reach with hands and arms.

Work Environment

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets, and fax machines. Other conditions may include proximity to forklifts or other heavy machinery and the use of various tools and hardware.

EOE Minorities/Females/Disability/Veterans; VEVRAA Federal Contractor