Business Office Manager

Do you enjoy working in a fast-paced office and getting into the accounting details of the business?

We are a fast-growing company that needs someone who has these qualities:

• Detailed
• Fast-Paced
• Self-sufficient
• Proactive
• Structured
• Work Independently
• Enjoy working on projects
• Have great follow-through
• Dependable

At Castle Rock Microwave, we are committed to enhancing safety for 10 million people by 2031 through our expertise in wireless systems integration. As a key player in utility and public safety wireless systems, we invite you to be part of our team. Join us in creating safe environments through our Discovery, Design, Deployment, and Support (3DS) solutions.

You will be successful here if you:

• Are willing to Be Accountable - Get your crap done. Take pride in ownership.
• Enjoy Transparent Relationships - Share with authenticity and discernment.
• Embrace Responsive Communications - Be present. Follow through.
• Create Reliable Results - You do not have to be perfect, but you must be reliable.
• Put Value First - Appreciate our customers. Prove it.

You’ll enjoy coming to work every day if you get, want, and have the capacity to:

• Wear many hats in our extremely fast-paced small business
• Have exceptional attention to detail and data accuracy
• Strong organizational skills with a team-oriented attitude.
• Have an analytical mindset and adaptability in a dynamic environment.
• Be a collaborative team player with a thirst for learning.
• Have strong time management skills and accountability.

As an Office Manager, you will play a pivotal role in our small business, focusing on both office management and accounting functions. This role will also include administrative tasks to assist in the day-to-day operations of the organization, and provide support to the CEO.

Office Manager Responsibilities:

• Manage incoming calls on the main phone line.
• Organize and manage emails, ensuring timely responses.
• Process and distribute daily mail
• Enter data from source documents into accounting software.
• Monitor office supplies inventory and place orders as needed.
• Receive deliveries and check-in equipment upon arrival.
• Assist with travel bookings for employees.
• Maintain an orderly electronic filing system using SharePoint.
• Support the CEO with tasks, email management, travel, and scheduling.
• Assist in organizing company events and special projects.
• Perform any other duties as assigned.

Accounting Responsibilities:

• Enter vendor invoices and analyze expense reports, reporting variances to management.
• Verify and process vendor invoices, credits, and disbursements with proper approvals and PO matching.
• Apply payments via various methods (ACH, check, credit card) accurately.
• Record customer deposits in QuickBooks Online.
• Perform audits and reconciliations for accounts receivable.
• Prepare and schedule company checks, bill payments, and bank wires.
• Reconcile vendor accounts through monthly statement reconciliation.
• Maintain organized records of vendor invoices.
• Reconcile bank statements for accuracy.
• Review and reconcile employee credit card purchases.
• Support month-end close processes.
• Maintain and reconcile General Ledger balances and accounts using GAAP accounting principles.
• Assist in setting up new accounts and addressing vendor inquiries.
• File and maintain business licenses.
• Accurately calculate and process employee payroll regularly, ensuring compliance with company policies, tax regulations, and labor laws.
• Calculate accurate commissions for account managers.
• Prepare monthly Sales, Use, and Excise Tax Reports for multiple states.
• Backup for accounts receivable.
• Generate financial reports for special projects and weekly profitability analysis.
• Reconcile credit card payment reports on a daily/weekly basis.
• Support HR tasks and assist the Executive Team.
• Assist with month-end and year-end functions.

Qualifications:

• Bachelor's degree in Accounting, Economics, or Business preferred.
• Experience in QuickBooks Online.
• Proficient in PC computing skills, particularly Microsoft Excel, Word, and Outlook.
• Excellent written and verbal communication skills.
• Reliable attendance and punctuality.
• Valid driver's license and transportation for necessary trips.

Job Type: Full-time

Pay: $25.00 - $30.00 per hour

Expected hours: 40 per week

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Schedule:

• Monday to Friday

Ability to Relocate:

• Castle Rock, CO 80109: Relocate before starting work (Required)

Work Location: In person