Business / Office Administrator

Join us in shaping the future of sustainable packaging! Passionate about the environment? Ready to lead? Be part of our mission to reduce our carbon footprint while delivering top-notch products. Apply now for the Production Manager position in San Marcos, CA at our brand-new facility opening in 2024!

PURPOSE OF FUNCTION; Local expert of competitive supply rates

• Primary Administrator for Office and Local Production Unit (LPU) facility
• Manage and supervise financial and budgetary activities
• To keep workplace professionally organized, and information accessible
• To ensure all legal documents and administration adhere to all KraftPal procedures, rules / regulations

ASSIGNMENT

• Welcome and receive office visitors, customers, vendors and directs them to the appropriate parties
• Coordinate with legal so that all documents going out of the company adhere with internal procedures, rules and regulations
• Create and update spreadsheets of daily transactions
• Register incoming invoices
• Prepare invoices for customers
• Manage Logistics providers for all shipments inbound and outbound.
• Keep records of invoices and tax payments
• Coordinate and deliver financial information to accountants to create P&L statements, balance sheet and budget 
• Handle business communication, billing, and ordering
• Make travel arrangements for employees and track costs of business trips
• Prepare and organize inventory of assets when requested
•  Manage phone calls and correspondence (e-mail, post, packages etc.)
• Interact with department managers regarding their receipts and invoices
• Scan invoices and other documents and sort them accordingly
• Manage and maintain a clean, welcoming environment
• Manage external vendors/service providers (cleaning service, building maintenance, office material etc.)
• Track stocks of office supplies and place orders when necessary
• Prepare meeting rooms, refreshments for company’s visitors and catering when required.
• Assist with minor technical support, if needed
• Identify opportunities for cost cutting and performance improvement
• Prepare employment contracts and other documentation for new hires (based on existing templates)
• Organize and maintain personnel records
• Track presence and absence of employees
• Work with existing ERP solution
•  Report on KPI’s of Local Production Unit (LPU)
• Reporting to the LPU production manager and local Managing director,

COMPETENCES

JOB-SPECIFIC KNOWLEDGE

•  Familiarity with office management procedures and basic accounting principles
• Basic knowledge of labor law
• Experience with ERP
• Solid knowledge of MS Office
• Familiarity with office technology and equipment

CAPABILITIES

• Proactive, organized approach to multitasking
• Professional appearance, courteous manners
• Effective written and verbal communication skills
• Strong organizational and time management skills, and ability to prioritize tasks

PREVIOUS EXPERIENCE AND SKILLS

• Minimum High School diploma or equivalent
• Proven work experience in business administration management
• Language Skills- English primary and Spanish speaking a plus