Address
Form of workLocation: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 57402
Department
Alumni Affairs
Responsibilities- Serves the Association as its program manager facilitating Alumni and Seminole Clubs' administrative and fiscal needs. Assists the Executive Director with the management and implementation of the program’s operation and fiscal goals and objectives.
- Serves as Department Financial Representative; Responsible for managing association budgets and maintaining financial records of all association funds. Reconciles budget accounts monthly pays bills and tracks payments, facilitates the disbursement process, and manages the p-card program and reimbursements for Association staff.
- Oversees the Seminole Club's financial processes and procedures; Supervises updates to all financial sections of the Seminole Club Handbook. Oversees the process for filing Clubs tax returns annually by required deadlines on behalf of the Seminole Clubs.
- Maintains strong working relationships with the FSU Foundation accounting office and consultants in contact with the Alumni Association for handling club financial matters as well as representatives of the Internal Revenue Service.
- Works directly with the Executive Director of Operations and Administration to coordinate administrative matters for Alumni; establishes policies and procedures to support the administrative functions and to ensure compliance with applicable University policies and procedures. Serves as the organizational contact for internal and external departments including Payroll, Budgeting, Parking Services, and FSU Foundation accounting. Maintains confidential HR records related to salaries and specific HR issues.
- Creates, evaluates, and administers the advertisement process for graduate assistant and federal work-study students.
- Processes all contractual services for the Alumni Association. Manages the operations of all purchases.
Business recordkeeping and retention in accordance with University policy. Supports internal onboarding processes, e.g. business and internal HR processes, of new staff. Supervises front desk support staff including the facilitates coordinator and Federal Work Study/OPS student assistants to ensure top-level customer service. - Working knowledge of Association database (CRM). The Board Committee supported as directed by the Executive Director of
- Operations and Administration. Managers must travel to attend meetings both on and off campus. Other duties as required.
- Other duties as assigned.
Bachelor’s degree and two years of experience; or a high school diploma/equivalent and experience equal to six years. (Note: post-high school education can substitute for experience at the equivalent rate.)
A valid Florida or Georgia driver's license, or the ability to obtain prior to hire.
One of the nation's elite research universities, Florida State University preserves, expands, and disseminates knowledge in the sciences, technology, arts, humanities, and professions, while embracing a philosophy of learning strongly rooted in the traditions of the liberal arts and critical thinking. Founded in 1851, Florida State University is the oldest continuous site of higher education in Florida. FSU is a community steeped in tradition that fosters research, encourages creativity, and embraces diversity. At FSU, there’s the excitement of being part of a vibrant academic and professional community, surrounded by people whose ideas are shaping tomorrow’s news!
Learn more about our university and campuses.
FSU offers a robust Total Rewards package. Visit our website to learn more about our Compensation, Benefits, Wellness, Recognition, and Employee Development programs.
Use our interactive tool to calculate Total Compensation options based on potential salary, benefits and retirement contributions, earned leave, and other employment-related perks.
If qualified and interested in a specific job opening as advertised, apply to Florida State University at https://jobs.fsu.edu. If you are a current FSU employee, apply via myFSU > Self Service.
Applicants are required to complete the online application with all applicable information. Applications must include all work history up to ten years, and education details even if attaching a resume.
This is an A&P position.
This position requires successful completion of a criminal history background check.
This position is being advertised as open until filled.
The hiring committee will review applications as received.
An Equal Opportunity/Access/Affirmative Action/Pro Disabled & Veteran Employer.
FSU's Equal Opportunity Statement can be accessed at: https://hr.fsu.edu/sites/g/files/upcbnu2186/files/PDF/Publications/diversity/EEO_Statement.pdf.
